Turbo-Charging Your Registrations An Aceware Webinar
Webinar Topics • Adding a Registration • Deactivating Courses • Speed Registration • Mass Registration • Transferring Registrations • Dashboard • Hot Tips!
Adding a Registration Most registrations begin by clicking the blue binoculars to look up a name. This brings up the list of names. In the find area, type the last name, a comma, a space, and the first name. Hit Enter when you locate the correct name.
Adding a Registration - Name Once at the name screen, click Add Registration
Adding a Registration - Reggie Locate and select the proper course. Add the payment.
Adding a Registration - Pay • Time savers include: • Tabbing through the fields • Typing the first two characters of the Payment Type to quickly locate the correct course type
Editing a Registration Quick and Easy! Use the green binoculars to locate existing registrations (for quick editing). Save your changes for that registration (OK/Close) and you are automatically placed back in name look-up. Hit Esc to leave Quick Edit Lookup.
Too many course choices canslow you down! Deactivating old, inactive classes speeds up screen display avoids potential screw ups
Deactivating Courses Module, Courses, Mass Change/Update/Delete Set courses to inactive Fill in dates
Speed Registration When should you use Speed Registration? • large group of students who are part of one company or organization (before or after the event) ie: contract class • Any group of people with one payor • When all registrations are for a single course • hours, CEU’s and status are the same
How to . . . Speed Register • Alt + Z • Select course from list
If not checked, automatically enrolls student when name is selected. Otherwise, asks for confirmation If your system does not use SSN’s, check the Name Find Entry Default new names in a contract class to “Do Not Mail” Fill in options as appropriate Click Add Names to select participants.
New name? When a new name appears and is not yet available on the name list, hit the Esc key to access the Brief Name Entry screen and enroll the new participant
Mass Register Mass register allows you to register all registrants from one course into another course and is great for contract or sequential programs. From the course screen, click Mass Register
Mass Register Clicking Mass Register allows you to select the new course in which to register the current roster of students. The next screen (pictured below) allows you to choose the settings for the new course
Mass Register In the Data Preview Screen, remove the check mark next to any name who will not move to the next class. To assist you, grade, status, reg code and misc code are visible. When you’ve made your final selections, click NOTE: You WILL have a final opportunity to Cancel the Mass Reg Process Done
Keep in mind . . . • Mass Register does not address payments • Mass Register does check new class for duplicate names and eliminates names already in the target class
Transferring Registrations • Registrations can be transferred to • Another class • To another individual *IMPORTANT NOTE: If registrations are grouped, they must be ungrouped before any transfer occurs.
Transferring Registrationto another Class • Look up name • Click • Click • Choose Edit Registration Transfer Class
Transferring Registrationto another Class with Transfer Wizard Transfer Class Proceed with options as
Transferring Registrationto another class with Transfer Wizard The task in plain English
Transferring Registrationto another class Select the appropriate monetary option Verify transfer information Add note to document Proceed
Transferring Registrationto another Individual • Look up name • Click • Click • Choose Edit Registration Transfer Student
Dashboard F9 (a tale of two halves) Start at the top with upcoming courses Between two dates: How many courses are within a specified number of being full? How many won’t meet the minimum required participation? Click the button for answers Show
Dashboard The percent of minimum represents how close you are to meeting the minimum. For 07FFIN205, you are 60% of the way toward meeting your minimum to run the class.
Dashboard Move to the bottom half for history – what has been happening Click to view overall departmental activity in a specific time period Refresh Display Time period
Dashboard Query specifically for web enrollments, or by Department, Subject Code, Coordinator, or Account Code. When you’ve made your selection, Click for updated information Refresh Display
Alt + F9 in either the name or registration screen, results in a complete list of payments for all courses for that individual.
Another Speed Feature! ALT + 3 Captures name and address information from the course screen. This allows the information to paste into Word, PowerPoint or Excel Kevin Costner Hollywood Productions, ltd. 1020 Bella Vista Blvd. Suite 101 Hollywood, CA 99888 (919) 453-4443 Shipwreck@mgm.com
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