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Systems Roll-Out. Presented by: Valencia Daniel & Angela Irby Tuesday, November 17, 2009. Overview. Getting Started RFP Development (Request for Proposal) Project Analysis Scope Development Status Meetings Timelines/Milestones Implementation. Do you ever feel like this?.

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systems roll out

Systems Roll-Out

Presented by: Valencia Daniel & Angela Irby

Tuesday, November 17, 2009

overview
Overview
  • Getting Started
  • RFP Development (Request for Proposal)
  • Project Analysis
  • Scope Development
  • Status Meetings
  • Timelines/Milestones
  • Implementation
working with your project manager
Working With Your Project Manager
  • Systematic & Logical Process
    • Initiating
    • Planning
    • Executing
    • Controlling
    • Closing
  • People Skills
  • Software Skills
statistics
Statistics
  • Only 34% of Projects Succeed
  • 43% of Projects Run Over Budget
getting started
Getting Started
  • Define Project
  • Meet with Key Stakeholders
    • Importance of Buy-In
  • Organizing Your Team
    • Determine Key Players & Roles
  • Determine Project Budget
rfp development
RFP Development
  • Consultant
  • Key Questions To Ask
    • Manager and Employee Interviews/Surveys
  • Developing Project Requirements
    • Must-Haves
    • Wishes
    • Deal Breakers
project analysis
Project Analysis
  • Determine what you have
    • Importance of a Workflow Analysis
  • Where do you want to go?
    • Compare current to future process
  • How do you get there?
    • Project Plan – establish clear set of goals
scope development
Scope Development
  • Detailed Analysis Meetings
  • Capture Details
  • Determine Manpower & Hours Requirements
  • Final Sign Off
status meetings
Status Meetings
  • Scope Creeping
  • Key Players’ Progress Reports
    • Current Status
    • Setbacks
    • Milestones
    • Future Tasks
    • Estimated Delivery Date
timelines milestones
Timelines/Milestones
  • Break project into manageable pieces
  • Use a tracking system for your processes
    • MS Project
    • Quickbase
    • Intellisys Project
    • OpenMind
    • Project KickStart
implementation
Implementation
  • Pilot Group Testing
  • Processes Documentation
  • Training
  • Maintenance
  • Roll-out
summary
Summary
  • Getting Started
  • RFP Development (Request for Proposal)
  • Project Analysis
  • Scope Development
  • Status Meetings
  • Timelines/Milestones
  • Implementation