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“The moving link” Serving with humility, honesty & integrity. OVERVIEW ROADS AND TRANSPORT. Vision : An Efficient, Safe, Affordable, Sustainable and Accessible Transportation System

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“The moving link”

Serving with humility, honesty & integrity


Vision : An Efficient, Safe, Affordable, Sustainable and Accessible Transportation System
  • Mission : To provide, develop, regulate and / or enhance a safe and affordable multi-modal transport system which is integrated with land use to ensure optimal mobility of people and goods in the Province of the Eastern Cape in pursuance of the strategic focus areas contained in the Provincial Growth and Development Plan.
  • Values : In carrying out its mandate the Department of Roads and Transport subscribes to the following set of values :
    • Transparency
    • Accountability
    • Integrity
    • Consultation
    • Professionalism
    • Transformation
    • Service delivery ( Batho Pele)
    • Preservation of the Environment
    • Respect for our Heritage
important policy decisions and strategic issues facing the department
Important policy decisions and strategic issues facing the department
  • The delivery of the policy speech and strategic plan in May 2005 followed a national election.
  • The Executing Authority gave the strategic direction that transport is moving back to rail.
  • The department also identified programmes to improve rural accessibility in order to contribute to the national and provincial goals in particular the Provincial Growth and Development Plans 2004 to 2014.
  • It is general knowledge that strategic performance planning in government is guided by political priorities as cited by the State President, Premier and Member of the Executive Council. The successful implementation of the strategic performance plan for the department is a collective approach led by the Executing Authority on a policy formulating level and the Accounting Officer on an administration level. The senior managers provide strategic collective leadership in policy implementation and monitoring through the different departmental programmes.
important policy decisions and strategic issues facing the department1
Important policy decisions and strategic issues facing the department
  • The objectives of the departmental programmes indicate how the department intended to continue with its commitment of transforming the department in transport related matters: -
    • Administration: To render effective financial, human resources and management support services. To provide efficient and sustainable government transport services to user provincial departments.
    • Public Transport: To formulate, promote and implement integrated transport planning and policies. To provide reliable, safe, affordable and efficient public passenger multi-modal transport systems; and regulation of air traffic control and navigational services.
    • Traffic Management: To facilitate and promote traffic safety and traffic control.
significant events and major projects during the year
Significant events and major projects during the year
  • The road functions was legally transferred from the then Department of Roads and Public Works to the then Department of Transport with effect from 1 September 2004.
  • The Kei Rail project progressed at a less satisfactory due to the re-location of citizens from siding rail site at Zamukulungisa informal settlement (Mthatha) to a new residential area.
overview of the voted funds
Overview of the voted funds
  • During the 2005 financial year, provincial legislature appropriated an amount of R312 507 000 (2004:R309 037 000) to the department.
  • The R312 507 000 was revised to R302 586 000 in order to assist in funding a provincial deficit. The actual total expenditure for the financial year amounted to R 289 367 853 (2004: R 307 901 000).
  • The amount that was not spent from the vote is R13 218 147, which is 4 % of the Voted funds (2004:R1 136 000, which equals 0.5% of the Voted funds). The unspent amount of R13 218 147, is before the inclusion of non-voted funds and expenditure of local and foreign aid assistance.
  • The expenditure of R289m reflects a 96 % spending (2004:99.5%) after the final adjustment and write-offs of irrecoverable debts of R2m. The spending, before write-off, amounts to R286m, which is 95% (2004:98%) of the Voted funds.
motor vehicle license fees
Motor Vehicle License Fees
  • The major source of own collected revenue arise from motor vehicle licence fees as a result of fees charged on vehicles usingpublic roads.
  • The fee is applicable to all annual registrations and renewals of motor vehicle licenses and trailers. While not directly earmarked for road works, the revenue generated from this process provides an important contribution to the provincial fund as own revenue.
vehicle licence number plates
Vehicle Licence Number Plates
  • Ordinary licence number plates are sold by registered private businesses and the department charges royalties at R5.30 per plate. A private company 3M (Pty) Ltd was appointed by the Department of Transport to collect these royalties on its behalf. Since February 2003 the company stopped collecting the royalties as a result of unsigned agreement. Efforts to collect monies since February 2003 are still pursued via the signing of a written agreement. It appears that the amount is recoverable because it is collectable.
  • The second category of licence number plates is the specific plates or numerical alpha and is sold at R500.00 per set. This revenue is collected by and payable directly to the Department of Transport.
  • The third category of licence number plates is the personalised plate, which is sold at R1 500.00 per set. The department also collects the revenue from this category.
significant events and major projects during the year1
Significant events and major projects during the year
  • Own revenue collection target of R152m beginning of the financial year.
  • Revised the target in November 2004 to R109m.
  • The department collected R116m (2004:R152 m) as its own revenue, against a revised target of R109m (2004:R149m).
  • The collection of revenue decreased by 24%, at R116m for 2005 compared to the previous financial year 2004.
  • A comparison of the collected revenue of R116m with the revised budget of R109m, reflects a 6% (R7m) increase above the target.
capacity constraints
Capacity constraints
  • An organisational structure, as a result of the transfer of Roads function to the Department is in place as at March 2005.
  • The Department is still constrained by non-filling of critical posts which hampers the Department to deliver on its mandate as prescribed by various legislations particularly the Public Finance Management Act, Public Service Act, National Road Traffic Act and National Land Transport Transition Act. (NLTTA).
arrive alive funds
Arrive Alive Funds
  • The department received donor-funding amounting to R374 059 (2004: R2 816 672) in August 2004, from National Department of Transport during the year under review.
  • The R374 059 received during the current financial year added to the balance at beginning of year which amounted to R1 349 763.
  • A total amount of R1 102 614 was utilised as reflected in the Notes to the Annual Financial Statements. The balance of R 621 208 is disclosed as part of equity in the balance sheet.
algoa bus funds
Algoa Bus Funds
  • An opening balance of R3 272 920 from the previous year was added to an amount of R83 700 000 (2004:R78 000 000) which was received during 2005.
  • The balance, after claims amounting to R76, 439m by Algoa Bus Company amounts to R10, 534m. (2003: R3 272 920) which is payable in subsequent financial year.
national land transport transition act nltta project
National Land Transport Transition Act (NLTTA) project
  • An amount of R800 000 was received towards the end of the financial year from National Department of Transport (NDOT).
  • The purpose of the funds is to assist the Department and certain municipalities as identified by the department, in the preparation of the Operating Licences Strategies (OLS), Rationalisation Plans (Rat Plans), Public Transport Plans (PTPs) and Integrated Transport Plans (ITPs).
  • A total of R 210 709 was spent and the balance of R589 290 is disclosed in the Annual Financial Statements.
kei rail project
Kei Rail Project
  • The department utilised the remainder of R10 330 193 from the R28m which was received in 2003/4 from National Department of Transport.
  • The purpose of funding was to augment the provincial voted funds in carrying out the Kei Rail project, being a refurbishment of the rail line between East London and Umtata.
  • During the financial year the department utilised R6 935 479 and the remaining balance of R3 394 714 is reflected in the Annual Financial Statements.
  • An amount of R125 000 was received which is funding learnerships related to transport sector.
  • The whole amount was spent subsequent to the financial year end.
  • This balance at year end is disclosed in the Annual Financial statement.
corporate governance
Corporate governance
  • Risk Management
  • Fraud Prevention
  • Events after the reporting date
explanation of variance
Explanation of Variance

Voted Funds after virement




  • Programme 1:Administration 83,854 81,189 2,665 3.18
    • The saving against this programme is due to effective control of expenditure against communication, travel and subsistence and accommodation costs.
  • Programme 2: Public Transport 117,866 110,072 7,794 6.92
    • The under-spending against this programme is due to the fact that the Kei Rail project progressed at a less satisfactory pace due to re-location of citizens from he rail site at Zamukulungisa informal settlement (Mthatha) to a new residential area.
  • Programme 3 100,866 98,106 2,750 2.74
    • The saving against this programme is due to the curbing of spending especially against payments for capital assets in order to assist Provincial Treasury in avoiding the provincial deficit.
r t at a glimpse
R&T at a glimpse
  • The core business of the department is to promote an integrated transport system that promotes accessibility and mobility. Thus the planning and provision of adequate urban and rural transport facilities and infrastructure relating to land and civil aviation.
  • Thus creating a transport system which will provide fully integrated transport operations and infrastructure which will best meet the needs of its primary customers plus support governments’ strategies for socio-economic development whilst being environmentally sustainable.
  • The vote constitutes 5% of the provincial budget or R1,714 billion.
  • Funding for the vote comprises R885,303 million (51,7%) equitable share, R675,330 million (39,4%) conditional grants and R153,062 million (8,9%) from own revenue.
r t at a glimpse1
R&T at a glimpse
  • There is an overall growth of 7 % from 2004/05 compared to the first year of the 2005/06 MTEF period. This is due to the transfer of Roads function from the Department of Public Works to the department of Transport. Consequently, substantial increases have been recorded in all economic classification as a result of the shift.
  • The most significant categories of expenditure are Payments for Capital Assets (35%), Goods and Services (31%) followed by Compensation of Employees (20%).
  • There is a decrease of 13% in Payments for Capital Assets, and 3% for Transfers and subsidies compared to 2004/05 adjusted budget. The decrease in Payments of Capital Assets is due to the department shifting funds to maintenance, which is part of Goods and Services, hence an increase of 57% for Goods and Services.
r t at a glimpse2
R&T at a glimpse
  • 81.2% of the budget has been allocated to Programme 4 (Roads Infrastructure), followed by Public Transport (9%). Programme 4 main driver of the department’s activities.
  • All programmes increased in their 2005/06 budgets compared to the 2004/05 revised allocation with Roads Infrastructure remaining constant.
  • The allocations to Municipalities are for contractual obligations to pay for workers taken over by the Municipalities specifically to perform roads functions.
  • A further 250,000 is allocated specifically for the HIV/Aids program.
  • Roads function take-over.
    • Softer Issues around mergers:
      • Work ethic / culture
      • Skill levels
  • Own revenue of 8,9% (R153,062 million)
  • Supply chain management fine-tuning
  • Getting the basics right


Programme 1

  • The Programme has been transformed into six sub programmes, namely :
  • Office of the MEC
  • Management
  • Corporate Support
  • Programme Support
  • Organisational Development
  • Government Fleet Management

The Sub-Programme: Office of the MEC is to provide overall strategic leadership and policy decisions to all divisions in the department from which the strategic objectives will flow.

The Sub-Programme: Management is to provide strategic direction of the department and overall management to ensure that the policy, projects and commitments set by the Executing Authority are accomplished.

The Sub-Programme: Corporate Support is to manage financial resources, information systems, budgeting, expenditure controls, effective provisioning and asset management and revenue collection.


The Sub-Programme: Programme Support is to provide efficient human resources; to promote effective management of information and technology as a strategic resource and to develop work improvement procedures and methods.

The Sub-Programme: Organisational Development is to influence departmental policies for advancement of transformation viz. Affirmative Action, Employment Equity, Skills Development, Procurement Policies, etc.

The Sub-Programme: Government Fleet Management is To determine and supply suitable vehicles to user Departments, and facilitating general hire (pool) vehicle replacement and to complete the restructuring of the Government Motor Transport Garages; as well as implementing provincial and national policies on the provision of government transport by completing the investigation of the PPP strategy.

  • This was the second year whereby the department managed the 5 year contract with Fleet Africa for providing Fleet Management services to provincial departments.
      • This contract will expire in August 2008.
      • Despite the initial hurdles, substantial improvements have

occurred during period under review which can be contributed to

frequent reviews and consultations with line departments.

      • Consequently the reporting of misuse of vehicles has declined

tremendously, compared to previous years.



Programme 2

public transport
  • To plan, regulate and facilitate the provision of public transport services and infrastructure facilities in order to enhance mobility of all communities, particularly those without or with limited access.
  • The Programme has been transformed into seven sub programmes, namely :
  • Programme Support
  • Planning
  • Infrastructure
  • Empowerment & Institutional Management
  • Operator Safety & Compliance
  • Regulation & Control
  • Civil Aviation

The Sub-Programme: Planning is responsible for developing the statutory plans required in terms of the National Land transport Transition Act, 2000 and the accompanying provincial legislation.

The Sub-Programme: Infrastructureis responsible for designing and implementing the public transport infrastructure required for providing services in terms of the plans.

The Sub-Programme: Empowerment and Institutional Management is responsible to ensure that persons in the industry who provide and manage public transport are empowered to perform their function and receive adequate training to enable them to provide the required level of service delivery..


The Sub-Programme: Programme Support is to provide efficient human resources; to promote effective management of information and technology as a strategic resource and to develop work improvement procedures and methods.

The Sub-Programme: Operator Safety & Compliance is to promote and improve safety on the public transport system and to enforce compliance with public transport legislation and regulations as well as the liaison and co-ordination of provincial safety and compliance initiatives..

The Sub-Programme: Civil Aviaton : The main focus area of the sub-programme is the provision of management of air space and airport management services in terms of the civil aviation act, regulations and requirements of the international civil aviation organization (ICAO).

service delivery results



Financial assistance to local authorities for improving transport facilities


Complete Restructuring of Mayibuye

Issues requiring ongoing attention

The process of restructuring the Mayibuye Transport Corporation has been running for quite a long time of not less than three years now without finalisation. This becomes a matter of great concern as this delay introduces undue anxiety upon the stakeholders particularly the workforce.

Most of these delays can be attributed to the chain of processes which is long.

sub programme 2 5 operator safety and compliance
  • The Department has not yet pronounced as to where this component should be located – between Public Transport and Traffic Control. It is extremely important that this component should be populated and its staff to be well equipped to ensure the successful implementation of the Recapitalisation project and which will be kicking off in earnest during the 2005 / 2006 financial year.


Programme 3

  • This Programme has two directorates namely Traffic Control and Traffic Safety.
  • The Programme has been transformed into six sub programmes, namely :
  • Programme Support
  • Safety Engineering
  • Traffic Law Enforcement
  • Road Safety Education
  • Traffic Administration and Licensing
  • Overload control

The Directorate: Traffic Control is responsible for Traffic Law Enforcement; Traffic Administration & Licensing; and Overload Control.

The Directorate: Traffic Safety is responsible for Road Safety Education, and the Directorate: Transport Planning is responsible for Safety Engineering




Specific challenges and responses

  • Management of Legal Speed Limits

Traffic Law Enforcement

SUB-PROGRAMME 3.3 : Traffic Law Enforcement

Traffic Control mainly deals with law enforcement and all issues governed by the National Road Traffic Act 93 / I996. The services are rendered in six districts and head office. In the districts there are 19 traffic stations that execute traffic law enforcement, regulate and control vehicular motor traffic.

This is the most sensitive programme known to the public because of the day-to-day interaction with motorised and non-motorised communities. This programme engages in all aspects of traffic control and road safety with a view of promoting a smooth movement of persons and goods in our province.

SUB-PROGRAMME 3.3: Traffic Law Enforcement
  • YEAR 2004 / 2005 ACHIEVEMENTS
    • New eNaTIS system being implemented currently
    • Trained staff for NaTIS and eNaTIS
    • Trained twelve officials as trainers
    • Trained 20 Officials from the South African Post Office
    • 12 Officials from Post Office currently undergoing training
    • Trained 8 officials from KSD Municipality
    • Trained Help Desk Staff
    • Award tender to SAPO & contract signed
    • Finalized inventory on all NaTIS centers
SUB-PROGRAMME 3.3: Traffic Law Enforcement
  • The Arrive Alive Campaign was successfully implemented during the peak periods even though the department did not receive any financial assistance from the National Department of Transport.
  • The goal was achieved through joint ventures and partnerships with different stakeholders such as Municipalities, Community Road Safety Forums, SANDF, Emergency Services, Law Enforcement and Community Radio Stations.
SUB-PROGRAMME 3.3: Traffic Law Enforcement
  • Eleven Traffic Officers who obtained their Basic Diploma’s as Municipal Police Officers at the Port Elizabeth Traffic Training College in December 2003 as private individual students were employed as interns until June 2004 after which ten were appointed as permanent staff.
  • Eleven private individuals received bursaries from the department in order to undergo the basic-training course.
SUB-PROGRAMME 3.3: Traffic Law Enforcement

Specific challenges and responses


Call Toll Free information centre

0800 644 644

SUB-PROGRAMME 3.4: Road Safety
  • 8500 Learner Support Material on Scholar Patrol, ABC Posters and Child in Traffic were developed and distributed to schools.
  • The following four Community Based Programmes were successfully implemented:
      • Shakes Mahangu Stray Animal Programme
      • Be Sign Wise
      • Adult Pedestrian and Passenger Safety Programme
      • Driver Training and Education
SUB-PROGRAMME 3.4: Road Safety
  • Three Wreath Laying Ceremonies were successfully implemented to commemorate victims of road accidents in the following districts:
    • Chris Hani
    • Alfred Nzo
    • Amatole
  • 42 Road Safety Staff attended a six months Traffic Safety Management Course which was conducted by the University of North West. Out of 42, 39 has successfully completed the course with (nine) distinctions
SUB-PROGRAMME 3.4: Road Safety
  • 693 schools were reached on Traffic Safety Education for Grade R-3 (Foundation Phase) through workshops and Teacher Seminars
  • Junior Traffic Training Centres are maintained and monitored
  • Out of 258 Scholar Patrol Crossings registered 42 were withdrawn due to road improvements and roads that are no longer hazardous to learners, 11 new Scholar Patrol Crossings were registered.
SUB-PROGRAMME 3.4: Road Safety
  • Schools involved in Road Safety Education has increased to 35%.
  • Build six Junior Traffic Training Centres.
  • Maintain existing (258) Scholar Patrols and establish new Scholar Patrol Crossings.
  • 5000 units of learner’s support material and equipment are developed.
  • Four Community Based Programmes are implemented and monitored in targeted communities around accident-prone areas.
  • Develop Arrive Alive Communication Campaign plans for peak periods.
  • Pedestrian Hazardous locations are communicated to targeted road users
SUB-PROGRAMME 3.4: Road Safety
  • 693 schools were reached on Traffic Safety Education for Grade R-3 (Foundation Phase) through workshops and Teacher Seminars
  • Junior Traffic Training Centres are maintained and monitored
  • Out of 258 Scholar Patrol Crossings registered 42 were withdrawn due to road improvements and roads that are no longer hazardous to learners, 11 new Scholar Patrol Crossings were registered.
  • 8500 Learner Support Material on Scholar Patrol, ABC Posters and Child in Traffic were developed and distributed to schools.
  • Four Community Based Programmes which were successfully implemented.
SUB-PROGRAMME 3.4: Road Safety

Specific challenges and responses:

Challenge 1:Insufficient funds to implement Road Safety Education Projects particularly the Arrive Alive and Scholar Programmes. This has resulted in lack of appropriate focus towards the critical road safety projects. Furthermore, it has challenged the department in its ability to realise its strategic goal of creating road safety awareness throughout the province.

Response to Challenge 1 : Funds were sourced from other Directorates.

Challenge 2:Staff Capacity Road Safety Officials are unable to travel the widespread areas that are mostly rural due to the shortage of resources such as road safety equipment and vehicles. This requires long travelling hours and less time for service delivery. The current ratio for school coverage is 1:47 schools per staff member, this number exclude other projects that also need to be implemented.

Response to challenge 2: Increase budget allocation for Road Safety is requested from Treasury

SUB-PROGRAMME 3.4: Road Safety

Specific challenges and responses:

Challenge 3: Non Performance of SMME – Local Suppliers Lack of financial from financial institutions and funding for local suppliers in rural areas are constrained in performing some of the required services.i.e. Four tenders were awarded to suppliers to build JTTCs and none of them were able to complete the job.

Response to challenge 3: Minimum bank guarantees will be required to ensure the performance and rendering of services by suppliers.

Challenge 4: Sustainability of Road Safety Forums and Activities: Measuresto extend services by using structures such as Road Safety Forums in urban and rural areas, and other Road Safety measures are constrained by: Lack of transport and financial resources measures of compensation Lack of resources to implement Road Safety measures such pedestrian improvement

Response to challenge 4:Endeavours are being made to form partnership with private company to fund Road Safety Projects.

SUB-PROGRAMME 3.4: Road Safety
  • Issues requiring ongoing attention
  • The use of bakkies as a mode of transportation in rural/urban areas is a result of a shortage of public transport and is still a burning issue that requires ongoing attention.
  • Presently, Road Safety Education Programmes are focused on the legally designated public transport modes. The challenge is that there is an increasing number of road fatalities attributed to the informal modes of transport, like bakkies etc.
SUB-PROGRAMME 3.4: Road Safety
  • Issues requiring ongoing attention
  • The unacceptable road user behaviour and road accident fatalities are at high levels. This requires substantial funding for investing in Road Safety Programmes in order to change the current situation.
  • According to latest statistics, the population of the Province is at 7,5 million with high illiteracy level that requires expensive special material to address road safety problems and impart knowledge and information to these target groups.
  • Demands to extend service to most remote areas with limited accessibility to information, resources and address the population language diversity.

Traffic Admin & licencing

SUB-PROGRAMME 3.5: Traffic Admin & licencing

Specific challenges and responses


Overload Control

SUB-PROGRAMME 3.6 : Overload Control

Specific challenges and responses

SUB-PROGRAMME 3.6 : Overload Control

Transfer payments were made to the following institutions:

Overloading Hazards

[PMG note: photographs not included, email [email protected]]

Roads Policy clarification Position
  • Funding
    • Target and transformation
  • Labour
    • Skills development
  • Contractor development
    • Maximise impact of CIDB contractor development initiative in EC
    • Accelerate contractor registration and development in EC (Ixingephi)
  • Type of Infrastructure
    • Access roads to maximise EPWP employment creation
    • Proclaimed provincial roads to maximise contractor development and BEE
  • Local resources
    • Minimum requirement for use of local labour
    • Minimum requirement for use of local materials
  • Delivery approach
    • Apply appropriate delivery models for various roads categories
Medium to long term approach
  • Road network
    • Align classification with RISFSA
    • Finalise transfers to National (SANRAL)
    • Complete condition assessment
    • Complete needs study (include access roads)
  • Institutional arrangements
    • Set up planning and delivery co-ordination structures
    • Apply appropriate service delivery models (Public, Private, SMME emerging contractors, Vukuzakhe)
Medium to long term (contin)
  • Delivery Capacity
    • SMME’s (contractor development, CIDB register)
    • Labour intensive construction (ILO)
  • Funding
    • Funding strategies and models
    • Integrated funding prioritisation
  • Road Asset Management
    • Implement RMS’s
Roads Problem Statement
    • Maintenance backlogs R6,5 billion
    • Upgrade backlogs R5,8 billion
    • Re-hab and bridges backlogs R 2,6 billion
    • Focus so far on Eastern regions (6X R/Km)
    • Western now becoming a problem except where

AWRMC’s are in place

    • Increased maintenance in ten year plan
    • Poor maintenance creates pressure to upgrade
    • Improved in-house maintenance through Area wide

maintenance contracts.

kei economic development corridor

Kei Economic Development Corridor

  • Kei Rail
  • Forestry
  • Agriculture (Maize)
  • Agro-Processing
  • Paper
  • Timber
  • Tourism
  • Umzimvubu Hydro-Electric Project