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New Evaluation Personnel Orientation (2013-2014). Welcome to HISD!! Dr. Rebecca Martinez Dr. Shuk Wa Wong. Agenda—The Big Picture. Ground Norms Welcome and Introductions HISD & OSES Organizational Structures District Goals OSES Priorities

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New evaluation personnel orientation 2013 2014

New Evaluation Personnel Orientation (2013-2014)

Welcome to HISD!!

Dr. Rebecca Martinez

Dr. Shuk Wa Wong

Agenda the big picture
Agenda—The Big Picture

  • Ground Norms

  • Welcome and Introductions

  • HISD & OSES Organizational Structures

  • District Goals

  • OSES Priorities

  • Sources of Special Education Rules and Regulations

  • Child Study Procedures and Resources

  • Tips for the Year

Ground norms
Ground Norms

  • Listen to each other.

  • Honor the ideas and opinions of your colleagues.

  • Be an active participant.

  • Be open to new ideas and new learning.

  • Offer to help.

  • HAVE FUN!!

Welcome and introductions
Welcome and Introductions

  • How long have you lived in Houston?

  • Have you worked for HISD before? If so, in what role and for how many years?

  • Why did you choose the field of special education…..and more specifically, the role of educational diagnostician or LSSP?

  • Graduate programs differ in how educational diagnosticians or LSSPs are prepared. In what area did your program do a very good job? In what area did your program drop the ball?

Office of special education services
Office of Special Education Services

Charter Schools

& Community/Alternative Education

Holly Ortego

District goals
District Goals

  • Dr. Greer

  • Other assistant superintendents

District core values
District Core Values

CORE VALUES: Define Who We Are

  • Safety Above All Else—Safety takes precedence over all else. A safe environment must be provided for every student and employee.

  • Student Learning Is the Main Thing—All decisions and actions, at any level, focus on and support “the main thing”: effective student learning.

  • Focus on Results and Excellence—Each employee focuses on results and excellence in individual and organizational efforts.

District core values1
District Core Values

  • Parents Are Partners—Parents are valued partners in the educational process, serving as the child’s teacher in the home. All school and district activities will give proper consideration to the involvement of parents.

  • Common Decency—The district shall be responsive and accountable to the public and its employees. Community members and employees shall receive respectful and courteous treatment.

  • Human Capital—Through recruitment, retention, dismissal, and professional-development programs, the district will work to make sure students are served by the top talent available, from teachers to superintendents

Oses priorities
OSES Priorities

  • Student Outcomes

    • STAAR Results

    • Disproportionality

    • Discipline

  • Data Integrity

    • Section 504

    • Dyslexia

  • Compliance

    • SPP 11

    • SPP 12

Case scenario

Legal Foundation

Case scenario

Case scenario1
Case Scenario

  • You just completed an initial evaluation for a second grade student who was referred for autism evaluation. When you helped contact the parent to schedule an ARD to go over the evaluation results, parent indicated that she worked two jobs and could only attend the meeting at 6:00 pm after work at her house because she had no childcare for her younger children. How would you address the situation? Where would you find the legal foundation for your decision?

Rules and regulations

Texas Education Agency

Special Education Legal Framework

Rules and Regulations

Texas education agency
Texas Education Agency


    • Education Laws and Rules

    • Click on Special Education

      • Prior Written Notice (example)

Region 18 esc
Region 18 ESC

  • Legal Framework for the Child-Centered Process


  • Also found on the Region 18 ESC website

    • Notice of Procedural Safeguards

    • Guide to the ARD Process

    • Side-by-Side: Special Education Rules and Regulations

Special education toolbar

Installing the Toolbar

Special Education Toolbar

Installing the data toolbar
Installing the Data Toolbar

  • Enter the following website address and look for the Data Toolbar link (listed in the “Blogroll”).


  • Install the toolbar by clicking on the link and following directions.

  • Check the Toolbar for 3 minutes and share some of the sites and features you visited

First things first
First Things First

  • Get to know your MDT colleagues at each of your schools.

  • Introduce yourself to the principal.

  • Connect with the program specialists at each of your schools. Get to know your lead diagnostician or lead LSSP.

  • Go to Easy IEP and generate your re-evaluation case load.

  • Meet with the MDT members to develop a reevaluation test schedule for the year.

First things first continued
First Things First …..Continued

  • Schedule an appointment with Regenia Harris to get your test kits and load your computers with the testing or scoring software.

  • Submit a Test Materials Request to order the protocols you will need.

  • Know where to find important forms:

    • Consent

    • Reevaluation packet

    • Request forms for LSSP, Bilingual Diagnostician, Interpreter, Nurse Consultant, Medical Evaluation, OT/PT, IEE

    • Medical release forms

    • IAT and 504 forms

    • Submitmileage reimbursement every 200 miles.

    • Dress Code

Requests for services

Additional Evaluation Services

Requests for Services

How to request services for
How to Request Services for …

  • Bilingual Evaluation

  • LSSP Request Form

  • Medical Evaluation

  • Interpreters

  • Nurse Consultant

  • OT/PT Services

  • Audiological Evaluation

Policies and procedures

Evaluation Procedures

Policies and Procedures

Rti and iat
RtI and IAT

  • Access the RtI/IAT blog by via the SPED Blog on the Toolbar.


Timelines hisd internal policies
Timelines—HISD Internal Policies

  • Full Individual and Initial Evaluation (FIIE)

    • Written report shall be completed not later than the 45thcalendar day from the date consent was signed.

    • ARD/IEP meeting shall be held not later than 15 calendar days or on/before the first day of school if evaluated over the summer.


  • What are the responsibilities of the diagnostician and LSSP?

  • Being the Evaluation Case Manager

  • Responsibilities Charts

Responsibilities continued
Responsibilities (continued)

  • What are the responsibilities of the LSSP?

  • Evaluation

  • Counseling/Psychological Services as a Related Service

  • MDR

  • Behavioral Consultation and FBA

  • Intervention—MTSS/Alternatives to Suspension

  • Provide Support to IAT and Self-Contained Classes

  • Provide Training to Teachers and Parents

Process flowcharts
Process Flowcharts

  • 504/Special Education

  • ADD/ADHD Identification

  • Request for Counseling/Psychological Services as an IEP Related Service


Share out
Share Out

What is one Take Away

from today’s training?