Functional Overview: Projects

1. Functional Overview: Projects

2. Functional Overview: Projects • Key Functionality:Enables users to create new sourcing projects pre-populated with DMS- Division of State Purchasing standard business processes • Each Sourcing Project has four (4) key parts (tabs) that users will need to populate with project specific information: Overview, Documents, Tasks and Team • The base template assists in populating the four tabs to get the project started (to the extent that the template has been configured with the associated documents, tasks, etc.) • Key Features: • Facilitates use of State Purchasing approved, standard business processes and current documents for all team members • Highlights key milestones for completion • The template rules will define whether a pre-populated task is optional or required (which assists novice or infrequent users with completing necessary tasks) • Allows project owner to include ‘Quick Links’ (e.g., to documents or websites) that other team members may need to use • How will this impact State Purchasing? • 7 step Strategic Sourcing Methodology will be used as the base template for the project ‘tasks’ • Governance-approved documents will be uploaded to the system and accessible for team members to use from a central location • Milestones and tasks will be visible and will be tracked for completion