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Progress and Monitoring Reports (PMRs) CFCU - 02.02.2011 Quarterly Reporting

This report discusses the decision of the Joint Monitoring Committee and the new template for Progress and Monitoring Reports. It also outlines the role of the SPO and the use of the PMR system.

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Progress and Monitoring Reports (PMRs) CFCU - 02.02.2011 Quarterly Reporting

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  1. PROGRESS AND MONITORING REPORTS (PMRs) CFCU - 02.02.2011

  2. QUARTERLY REPORTING • Decision of Joint Monitoring Committee Meeting (28 January 2009) • Reports submitted quarterly basis. • Q1-2010: January, February, March 2010 • Q2-2010: April, May, June 2010 • … • The CFCU, the EUSG, the National Fund and the EU Delegationheldmeetings in ordertoidentifythetemplateandtheprocedureforquarterlyreporting. CFCU - 02.02.2011

  3. QUARTERLY REPORTING • The template of monthly “Progress Reports” submitted to the CFCU and the bi-annual “Monitoring Reports” submitted to the EUSG by the Beneficiary Institutions were merged. • New template for “Progress and Monitoring Report” was formed. • No more hardcopies/signatures • Preparation / circulation via electronic media. CFCU - 02.02.2011

  4. PMR System CFCU - 02.02.2011

  5. New PMRs via Electronic Media (2) • Basic Project data and other information on the PMRs, such as reference number, title of project automatically filled; • Reference Number budget / contracted / disbursed amounts, expiry dates, beneficiary institution/SPO details etc, will be by the system. • Beneficiaries will only fill the assay part of the report which will ease their work. CFCU - 02.02.2011

  6. Workflow CFCU - 02.02.2011

  7. Role of SPO • Operational Agreement – Article 10 2§- Transfer of Funds, • To enable the CFCU to formally request funds from the National Fund the SPO shall submit to the CFCU on a monthly basis, no later than the 5th working day of the following month, progress reports as stipulated in Article 16, paragraph 2. • To enable the CFCU to formally request funds from the National Fund, the SPO shall fill the Progress and Monitoring Reports on a quarterly basis through electronic media developed by the CFCU, no later than the 5th working day of the following month of each quarterly period (i.e. the reports for 1st Quarter 2010 - January-February-March 2010- shall be filled till ), as stipulated in Article 16, paragraph 2. CFCU - 02.02.2011

  8. Role of SPO • Operational Agreement – Article 16 2§- Reporting, • Information, on a monthly basis by the 5th working day of the following month, on any determined/suspicious irregularities that may have occurred or, if none then, the submission of a “Zero” Irregularity Report. • Immediate information on any determined/suspicious irregularities that may have occurred or, if none then, the submission of a “Zero” Irregularity Report (Annex to the Operational Agreement) on a quarterly basis by the 5th working day of the following month of each quarterly period. • Via electronic media, just an information whether there is Irregularity or not will be clicked. The signed hardcopies will be submitted to the CFCU. CFCU - 02.02.2011

  9. SPOs Approves EUSG Approves CFCU Approves & Visible to All Parties NF EUD EUSG SPOs Scenario 1 CFCU - 02.02.2011

  10. SPOs Approves EUSG Rejects CFCU Approves SPOs Revises EUSG Approves CFCU Approves & Visible to All Parties NF EUD EUSG SPOs Scenario 2 CFCU - 02.02.2011

  11. SPOs Approves EUSG Approves CFCU Rejects (comments will be seen by EUSG) SPOs Revises Will not be re-approved by EUSG, as it was approved in previous cycle. CFCU Approves & Visible to All Parties NF EUD EUSG SPOs Scenario 3 CFCU - 02.02.2011

  12. All Parties Approved & Visible NF EUD EUSG SPOs EUD Rejects via e-mail CFCU PMRM Rejects to SPO or CM CFCU CM Rejects to SPO SPOs Revises EUSG will re-approve here since this cycle will function as the first cycle. EUSG - CFCU Approves & Visible to All Parties EUD – EUSG – NF – Beneficiary Institutions Scenario 4 CFCU - 02.02.2011

  13. Use of System • Each SPO and each relevant institution, the EUSG, the NF, the EU Delegation, were given user name and password. • Each party will be able to reach the reports as read only whenever they want and see the status of the report (at the Beneficiary, at the EUSG, at the CFCU, completed) • Only the party who is in the queue to revise/comment the report will have the authority to make revisions to the report. CFCU - 02.02.2011

  14. Current Status CFCU - 02.02.2011

  15. THANK YOU FOR YOUR ATTENTION CFCU - 02.02.2011

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