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PROGRESS AND MONITORING REPORTS (PMRs)

PROGRESS AND MONITORING REPORTS (PMRs). QUARTERLY REPORTING. Decision of Joint Monitoring Committee Meeting ( 29 Jan. 2009) Reports submitted quarterly basis Q1-2010: January, February, March 2010 Q2-2010: April, May, June 2010 ….

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PROGRESS AND MONITORING REPORTS (PMRs)

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  1. PROGRESS AND MONITORING REPORTS (PMRs) CFCU - 9 July 2010

  2. QUARTERLY REPORTING • Decision of Joint Monitoring Committee Meeting (29 Jan. 2009) • Reports submitted quarterly basis • Q1-2010: January, February, March 2010 • Q2-2010: April, May, June 2010 • …. • Template of monthly “Progress Reports” submitted to the CFCU and the bi-annual “Monitoring Reports” submitted to the EUSG by the Beneficiary Institutions were merged • New Progress and Monitoring Report formed CFCU - 9 July 2010

  3. Which Projects • Disbursement deadline (DD) of the programme did not expire • The projects under; • 2005 NP (DD: 30.11.2010 with exceptions) • 2006 NP (DD: 30.11.2010 with exceptions) • IPA (DD: n+2+2+1 with exceptions) CFCU - 9 July 2010

  4. New PMRs via Electronic Media • No more hardcopies/signatures • Preparation / circulation via electronic media • The developed system will send e-mails to parties in accordance with the workflow CFCU - 9 July 2010

  5. New PMRs via Electronic Media • Basic Project data and other information on the PMRs automatically filled • Reference number /Title of project • Budget / contracted / disbursed amounts • Expiry dates, beneficiary institution/SPO details • Beneficiaries will only fill the essay part of the report • Indicators • Activities • Current Problems & Risks • Anticipated Problems & Risks • Planned Activities • Recommendations CFCU - 9 July 2010

  6. Workflow CFCU - 9 July 2010

  7. Role of SPO • Main responsibility to prepare/revise PMRS • Approve the report in the system not later than the 5th working day of the following month of each quarter period (i.e. the reports for 2nd Quarter 2010 – April-May-June 2010- shall be filled till 05 July 2010) • “Irregularity Report” and/or “Zero Irregularity Report” should be prepared and signed hard copies submitted to the CFCU CFCU - 9 July 2010

  8. How to use new electronic system • User Name and Password given to • Each SPO & SPO Admin • EUSG, NF, EU Delegation • Reports status can be seen at any time by each party • At the Beneficiary/ at the EUSG/ at the CFCU/ completed • Only the party who is in the queue to revise/comment the report will have the authority to make revisions to the report CFCU - 9 July 2010

  9. Scenario 1 Beneficiary Institution Approves EUSG Approves CFCU Approves NF EUD EUSG Beneficiary Institutions Scenario 1 CFCU - 9 July 2010

  10. Scenario 2 Beneficiary Institution Approves EUSG Rejects CFCU Approves Beneficiary Institutions Revises EUSG Approves CFCU Approves NF EUD EUSG Beneficiary Institutions Scenario 2 CFCU - 9 July 2010

  11. Beneficiary Institution Approves EUSG Approves CFCU Rejects Beneficiary Institutions Revises Will not be re-approved by EUSG, as it was approved in previous cycle. CFCU Approves NF EUD EUSG Beneficiary Institutions Scenario 3 CFCU - 9 July 2010

  12. All Parties approved in 1st Cycle NF EUD EUSG Beneficiary Institutions EUD 2nd Cycle Starts with EUD rejection Rejects via e-mail CFCU PMRM Rejects to SPO or CM CFCU CM Rejects to SPO Beneficiary Revises EUSG will re-approve here since this cycle will function as the first cycle. EUSG - CFCU Approves EUD – EUSG – NF – Beneficiary Institutions Scenario 4 CFCU - 9 July 2010

  13. THANK YOU FOR YOUR ATTENTION CFCU - 9 July 2010

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