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Online Safety and Compliance Electronic Reporting System. The O.S.C.E.R. System ( Current Situation. D.O.T. compliance audits are on the rise New Federal legislation – get tough on safety Much steeper fines – same fees regardless of severity of infraction

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Online Safety and ComplianceElectronic Reporting System

The O.S.C.E.R. System


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Current Situation

  • D.O.T. compliance audits are on the rise

    • New Federal legislation – get tough on safety

    • Much steeper fines – same fees regardless of severity of infraction

    • Potential criminal charges – owner of firm

    • Company shutdown and seizure

  • Insurance costs rising – need to get measurable results from safety efforts

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Current Situation

  • Fleets WANT to be compliant, but it is difficult due to varied issues:

    • Frequent driver turnover

    • Decentralized control of hiring

    • Numerous locations (communications gap)

    • Diverse operations or subsidiaries

    • Use of leased, casual and temporary drivers

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The O.S.C.E.R. System

  • A Web Based Application designed to:

    • Manage driver/employee data

    • Diary and report on key expiration dates

    • Facilitate self-audits of D.O.T. compliance

    • Maintain driver qualification (DQ) files

    • Streamline accident record keeping

    • Identify employees who are “at-risk” of having an accident

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Why Web-Based?

  • O.S.C.E.R. replaces several individual software packages and can import data from current spreadsheets or programs

Initial set up can be measured in minutes

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Why Web-Based?

  • The system runs continuously looking for impending anniversary dates and AUTOMATICALLY sends email action notices to the responsible location manager

  • If the issue is not addressed in a timely fashion, a reminder notice will escalate to a higher level of management!

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Why Web-Based?

  • Any recent/current web browser can access the web site - hardware does not matter

  • Automatic, instant upgrades and system maintenance performed by our staff without having to deal with diskettes or multiple versions running on multiple machines

  • Does not require the installation or expansion of a client-server network

It is easy to install and use

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Important Notes on Security

  • Each management level “sees” and can modify their own level and below

  • One client can not see another client’s data

  • Client maintains own ID/Passwords

  • Data is not “ON THE INTERNET” – it is on a SECURE web server behind a firewall

  • Your driver data is not going to be found at “Yahoo” or AOL, etc.

Security is a paramount concern to us

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A Quick Tour

  • You can check out O.S.C.E.R. live at:


    • Enter “demo” as ID and as Password

  • The next few slides cover some of the data that we currently capture, and an overview of the reports OSCER can provide

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Driver Record - Data

  • OSCER captures:

    • Type of driver

    • Status (active, quit, terminated)

    • Driver’s unique qualifications (endorsements)

    • Anniversary dates (medical, annual review, license expiration, training certifications)

    • Date hired, departed, reason for leaving, re-hire indicator, etc.

Actually, we capture a lot more….

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Driver Record – Special Forms

  • OSCER can add state specific forms that detail unique requirements for qualification

  • We can accommodate unique concerns:

    • Criminal clearance checks

    • Special training requirements

    • Orientation packages

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Driver Record – DQF Checklist

  • Driver Qualification File checklist tied to each driver record

    • Forty-nine items that need to be verified in each DQF – per Part 391

    • Two columns of checkboxes – location that hired driver and corporate (for audits of locations)

    • Management reports available to identify drivers with missing check marks

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Driver Record - Events

  • All drivers have events: good or not-so-good

  • A few of the OSCER event categories are:

    • Training

    • Moving Violations

    • Driver Observation reports

    • Accidents

    • Safety Awards

    • Cargo Claims

We can add events as needed

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Driver Events - Accidents

  • Accident events can include insurance company reporting via email

  • Presently OSCER supports commercial auto accident reporting, and will soon feature complete workers compensation and cargo/theft forms

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Vehicle Record

  • O.S.C.E.R. tracks physical assets, too:

    • Owner

    • Lease expiration date (reminder reports)

    • Plate state, number, expiration

    • VIN, Make, Model, Year

    • Class (1-8)

    • Tire size

    • Location assigned

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  • The OSCER System provides meaningful management reports (including):

    • Accident Register (DOT only v. All Accidents)

    • List active employees and/or independent contractors

    • List drivers with missing checklist items

    • Accident analysis by type, driver, age, tenure…

    • Asset value reports

    • Tenure/Turnover analysis

Custom reports can be built as needed

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Reports – Accident Potential Index

  • Accident Potential Index (low, medium, high) can be assigned to each driver based on combination of tickets, accidents, age, tenure and driver observation reports

  • When the driver who is most likely to have an accident is coached for behavior change, accidents will decrease by 15-30% or more

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Reporting – Four Levels

  • Typical Customer

    • Corporate

      • Division

        • Region

          • Location

  • Can develop reports at any level, including “roll up” reports

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OSCER System Summary

  • An easy to use tool that enables:

    • Driver qualification management

    • Self audits of qualification documents

    • Accident recordkeeping

    • Accident trend spotting

    • Identification of “At-Risk” drivers

Easy, electronic loading of most data

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OSCER System Summary

  • Timely information pushed, automatically, to the location supervisor

  • Escalation of reminder reports

  • Detailed management reporting

  • Track driver events, email report of accidents

  • No software to update

  • Not hardware or network specific

Low up front cost to implement

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Contact Us for More Information


Paul Farrell

Dir. Of Marketing


201.816.9200 &

SafetyFirst – Because Results Count