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IHCDA Online Reporting System

IHCDA Online Reporting System. TRAINING OVERVIEW. Requesting a Username and Password Requesting access to a property Managing Existing Users Setting up your Units Setting up Utility Allowances Tenant Events Common Errors observed by IHCDA staff. REQUESTING A USERNAME.

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IHCDA Online Reporting System

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  1. IHCDA Online Reporting System

  2. TRAINING OVERVIEW • Requesting a Username and Password • Requesting access to a property • Managing Existing Users • Setting up your Units • Setting up Utility Allowances • Tenant Events • Common Errors observed by IHCDA staff

  3. REQUESTING A USERNAME IHCDAonline.com

  4. Registration Info Completely fill out the registration information fields Make Note… It is recommended that the email address used for registration is the same as your log in. One Username per person per Company

  5. ACCESS TYPES • Make sure to carefully select the proper access type • Different access types will go to different people within IHCDA • Selecting the wrong access type may result in your request being denied

  6. Adding Properties Type in the Original BIN Check the “Owner” box only if you are the Owner contact listed on “FORM A” of the Final Application Click Add, then Submit

  7. Having access to all properties in your portfolio • Approving access requests to your properties • Managing existing users Owner Responsibilities NOTE: this will be a requirement in the 2012 QAP

  8. MANAGING USERS

  9. SETTING UP UNITS

  10. ADDING UTILITY ALLOWANCES

  11. ADDING A NEW EVENT

  12. COMMON ERRORS

  13. Correct Number of Buildings and Units • Check your development to see if IHCDA has set up the correct number of Buildings • Make sure the proper number of units is displayed • The user is responsible for setting up their units • Units must be set up prior to tenant event entry

  14. Utility Allowances • Effective Dates • not… • the date you enter in the utility allowance • 90 days past the actual effective date

  15. Event Entry • Event Dates • Move In: Event date and Move In date match • Event Dates • Recertification: Recert date is the anniversary of the move in

  16. Income Events • Income Amount • Total HH Income & HH Income at Move In • Zero Income • Input 1 instead of zeros • Make a note in the “Notes” section • Rent & Income Levels • select the proper level • levels default to 30% • Rental Assistance • select type, amount, and source

  17. Funding Sources • RHTC • Select the RHTC checkbox • HOME without RHTC • HOME checkbox • HOME with RHTC • Use both checkboxes for the HOME units, RHTC checkbox for all others

  18. Misc Items… • Submitting the Annual Owner Certification Fee separate from the documentation • Finalizing the Owner Certification Report • Forgetting Utility Allowance Documentation with OC • Overriding past tenant events • Handwritten Owner Certification Forms

  19. IHCDA Contacts • Section 42 Compliance Staff • Matt Rayburn, Compliance and Asset Manager- mrayburn@ihcda.in.gov • Jeff Ivory, Senior Compliance Auditor- jivory@ihcda.in.gov • Anika Davis, Compliance Auditor- andavis@ihcda.in.gov • George McMannis, Compliance Auditor- gmcmannis@ihcda.in.gov • Ryan Splichal, System Specialist- rysplichal@ihcda.in.gov

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