Accident Prevention Workgroup Annual Report (period 01 – 06. 2005)

1. Accident Prevention WorkgroupAnnual Report (period01 – 06. 2005) Tamás Potykiewicz Hungarian Post

2. Contents • The decision of SDC Management • Results & Tasks of Acc. Prev. Workgroup • Updated Calendar of 2005 • Planned program of the event 2006 • Budget Calculation for planned event of 2006

3. The decision of SDC Management • 25th of May – Bureau Meeting • Accident Prevention • UNI guarantees its financial contribution for the realisation of the • planned conference • The number of participant was defined between 75 and 100 • persons • The budget application will be submitted to EC on 1st September • The Event will be paid by the source of 2005 (first money have to • spent in 2005) • The Event will take place in the first half of 2006 (exact date will be • fixed later) in Budapest

4. The Accident Prevention Workgroup • Results • has more than the half of the possible replied questionnaires from employers side • has the summarised opinion from UNI about the selected areas • has good practices in around 10 subject (more investigation needed!)

5. The Accident Prevention Workgroup • Professional tasks • has to contact personally some major employer to collect more good practices (e.g. Poland, United Kingdom, Spain) • has to collect the detailed information about the possessed good practices • has to survey the required resources of the planned event

6. The Accident Prevention Workgroup • Organistional tasks • has to make a budget proposal by1st of September • has to make an exact deadline about the future processes • has to make a preliminary agenda for event

7. Updated Calender • 6th June – Plenary Meeting of SDC • 4th July – working group meeting (brainstorming & budget calculation) • 1st September – Deadline for budget application to EC • 23rd November – working group meeting (finish the detailed program & agenda): informal answer by EC already expected • End of November – EC decision • December - Plenary Meeting of SDC • Early January – working group meeting (date to be confirmed) • February – working group meeting (in Budapest) • March 2006 - Event (date to be confirmed)

8. Proposal for event of 2006 • Main event of 1,5 days: • Place: Budapest, Hungary • Timing of project: (depending on application to EC by 1st of March of 1st of September 05) • 1. September 05: Budget application on 1st of September • End of March 06: Planned realisation of event • Realisation of event (brief description): • Exhibition with Stands as innovative element • Workshops to present collection of good practices • Invitation of international experts, Representatives from the Commission, Representatives from other sectors • Round table

9. Proposal for event of 2006 • Number of people involved: • Altogether around 90 people • Participants from Employer side and • Participants from Trade Unions • International guests from the Commission/ other VIPs: • e.g. Odile Quintin, Bernhard Jansen, further Representatives from EC • International experts, e.g. from Agency of Bilbao (Competence Centers and Experts) • Local experts (e.g. BAUA in Germany: research institute for safety issues) • Different international institutes (e.g. anact) • Guests from other sectors (e.g. Road Transport, Agriculture, Construction etc.) It is very important that senior experts of postal companies participate themselves in the Exhibition!!! (to share best practices about different issues)

10. Proposal for event of 2006 • Main description of the event: • 1. Day (starting at noon): (13.00 - 19.00 pm) • Arrival • Lunch • Preparation of exhibition • Opening speeches of the international guests from the Commission etc. • Dinner • 2. Day : Morning (9.00 - 12.00 am) • Full day exhibition of each country, sharing of information, media work • Speech from international expert • Workshops on selected topic (e.g. Organisational issues, Info Systems) • Short discussion rounds

11. Proposal for event of 2006 • 2. Day: Early Afternoon (12.30 - 15.30 pm) • Lunch • Speech from international expert • Workshop III on selected topic (e.g. Prevention Process: Safe Coupling) • Short discussion round • Coffee Break • 2. Day: Late Afternoon (15.30 - 17.00 pm): • Roundtable • Final conference conclusions for presentation of results • Departure/ Check out late afternoon/ early evening

12. First budget of Exhibition of 2005 We have to examine the possibe cost reducing alternatives. (e.g. conclude an agreement with the Hungarian Airlines, or preorder the tickets months before the event, etc.) Travel & Attendance expenses per 75 person per 100 persons Travel costs Plane (return ticket) 60 000 80 000 Route 600 800 (From airport by transports start every hour) sub total 60 600 80 800 Meal First Day Dinner 2 400 3 200 Exhibition Day Lunch 1 500 2 000 Exhibition Day Buffet 450 600 sub total 4 350 5 800 Hotel For First Day Arrival & Breakfast 6 375 8 500 sub total 6 375 8 500 SUB TOTAL 71 325 95 100

13. First budget of Exhibition of 2005 It is only a calculated cost. The workgroup will fix it on the next meeting. (any experience can help our work in this subject) This part depend on the number of interpretant languages. We count with english, german, french, italian, spanish and hungarian

14. First budget of Exhibition of 2005 The Hungarian Post has three possible alternatives (the required place of exhibition determine it). We are looking for the best cost / efficiency possibility. This part depend on the participant employers. This is only a calculated cost. This part depend on the number of interpretant languages. We count with english, german, french, italian, spanish and hungarian

15. Thank you for your attention