Presenters Panelists: Dr. Paula Flicker, Program Director, Biophysics Branch, NIGMS, National Institutes of Health Lisa Moeller, Team Leader, NIGMS, National Institutes of Health Chad Henry, Director, Research Administration, George Warren Brown School of Social Work, Washington University in St. Louis Mary Palmer, Trainer/Research Process Manager, Research Management Group, Stanford University Moderator: Samantha Westcott, Grant Manager, Division of Biology, California Institute of Technology
Lisa Moeller National Institutes of Health
Overview of the NIH • Comprised of 27 Institutes and Centers • All of them have some things in common • Each of them is unique in some ways • Extramural Research support teams: • Review • Grants Management • Program
The NIH Extramural Team Review Grants Management Program
Grants Management Officer Monitors administrative and fiscal aspects of the grant • Assures compliance with Federal laws and NIH administrative policies and procedures • Responsible for maintaining the official grant files for grant awards • Is the only NIH official authorized to obligate the NIH to funds or other terms and conditions of award
Grants Management Specialist Acts as an agent of the GMO • Assures compliance with Federal laws and NIH policies and procedures • Analyzes grant applications prior to award • Prepares award for GMO release • Reviews and responds to grantee prior approval requests • Assures documentation of official grant files
Overview • Purpose of Kirschstein-NRSA: To help ensure that a diverse pool of highly trained scientists are available in adequate numbers in the appropriate research areas to assume leadership roles related to the Nation’s biomedical, behavioral and clinical research agenda.
FY 2007 President’s BudgetRequestTotal NIH Budget Authority$28.6 Billion Training 3% $764 Million Research Project Grants 52% $15,166 Billion $764M Training $683M Ks $1,447 Billion
Two Support Mechanisms • Individual Fellowships (Fs): Award to support a specific individual (F30, F31, F32, F33) • Institutional Training Grants (Ts): Award to an institution to support a training program (T32, T34, T35)
Total Number of Pre-Doctoral and Post-Doctoral Positions on NIH Training Grants and Fellowships*
FY2007 Estimates Individual Fellowships (Fs) • 2007 (est) $126,000,000 3,030 FTTPs Institutional Training Grants (Ts) • 2007 (est) $638,000,000 14,546 FTTPs
Total Number of NIH Pre- and Post-Doctoral Training Positions on T’s and F’s Supported by Institute or Center, FY 2005 (NRSA)
Mary Palmer Stanford University
NIH Funding Mechanisms • Grant • Financial Assistance to perform approved activities: • Research • Training • Contract • Acquisition of Goods or Services • Cooperative Agreement • Grant support with substantial federal involvement
Institutional Kirschstein-NRSAs(a.k.a.) Training Grants Purpose To develop or enhance research training opportunities for individuals, selected by the institution who are training for careers in specified areas
Purpose of Training Trainees must have opportunity to carry out supervised biomedical or behavioral research with the goal of developing or extending their research skills and knowledge
Receipt Dates • January 25, May 25, Sept. 25 • Varies among ICs: Many use only 1 or 2 dates • Progress Report Receipt Dates Vary
Application Requirements • Application submitted by Institution (not individual). • Domestic, non-profit public or private institutions • Research training must fall within the mission of the NIH awarding components
Application Requirements • Programs can consist of Predoc, Postdoc, or combination • Short-term Appts.: solely (T35) or in combination with pre & post T32 • Prebaccalaureate (T34) • MARC USTAR—NIGMS • COR--NIMH
Trainee Citizenship Requirements • Must be Citizen, non-citizen national, or lawfully admitted for permanent residence. • Permanent residency • Fellowships: Must have been admitted for permanent residency at the time of award • Training Grants: Must have been admitted for permanent residency at time of appointment
Degree Requirements • Predoc: Baccalaureate degree & be enrolled in doctoral program leading to Ph.D., comparable research doctoral degree or dual research/clinical doctorate like the MD/Ph.D. • Postdoc: Ph.D. or M.D. or comparable doctoral degree from an accredited domestic or foreign institution
Definition of postdoctoral scholar • An individual who has received a doctoral degree (or equivalent) and is engaged in a temporary and defined period of mentored advanced training to enhance the professional skills and research independence needed to pursue his/her chosen career path.
NRSA Limitations Duration of Support • Predoc: 5 years • Postdoc: 3 Years • Aggregate limits, including any combination from individual and/or institutional awards Exceptions/Waiver • Physicians/Clinicians • Interruptions (break in service) • Other • Waiver requests require IC prior approval.
T32 Training Grant • The primary means of supporting graduate and postdoctoral research training to help ensure that a diverse and highly trained workforce is available to assume leadership roles related to the Nation’s biomedical, behavioral and clinical research agenda. • The primary objective is to prepare qualified individuals for careers that have a significant impact on the health-related research needs of the Nation.
T32 Training Grant • Institutional Awards not individual fellowships • Investigator-led and requires faculty trainers • Supports pre-doctoral and post-doctoral trainees • Training positions awarded at the institutional-level
T32: Application Preparation • Read Program Announcement:PA-06-468 • Determine Faculty PI • Contact the relevant NIH Center or Institute • Confirm participating departments, programs, and faculty members • Allow as much time as possible (months!)
URLs for T32 Preparation grants1.nih.gov/grants/guide/pa-files/PA-06-468.html grants1.nih.gov/training/faq_training.htm grants.nih.gov/grants/guide/notice-files/NOT-OD-07-057.html grants1.nih.gov/grants/guide/notice-files/NOT-OD-06-093.htm http://grants.nih.gov/training/q&a_not-od-06-093.htm
T32 Budget Development Components • Stipends • Tuition and Fees • Trainee Travel • Trainee Related Expenses (including Health Insurance) • Facilities and Administrative Costs - 8% MDTC • Prior approval for direct costs exceeding $500k/year
Stipends • Subsistence Allowance to help defray living expenses • Not a salary, not considered employees of either Government or Institution • NIH publishes levels in NIH Guide when increases are approved • Grantees may supplement
Stipends (cont.) • Predoctoral: One level for all individuals, regardless of years of experience • Postdoctoral: Stipend level determined by number of years of relevant postdoctoral experience at time of award. • Subsequent year based on initial level + 1 year
Budgeting: Tuition & Fees • Postdocs: Tuition is limited for specific courses required by the training program. • NIH will award an amount per postdoc equal to 60% of the level requested with a maximum award of $4,500 per year. • If postdoc is in a formal degree granting program, then the amount awarded per trainee will be up to $16,000 per year.
Budgeting: Tuition & Fees (cont.) • Predoc: Tuition is requested for the degree program the trainee is enrolled in. • NIH will award an amount per trainee equal to 60% of the level requested, with a maximum of $16,000 per year. • Be sure to request your full needs and NIH will apply the appropriate formula.
Budgeting: Travel • Usually per/trainee formula bases, varies among institutes • Scientific meetings are ok • Training experience away from insitution OK but requires IC approval. • Not travel from residence to institution
Budgeting: Training Related Expenses & Health Insurance • Health Insurance is now included in the established amount for Training Related Expenses. This is a change from previous applications. Amounts are established by NIH. • Predoctoral trainees: $4,200 • Postdoctoral trainees: $7,850
T32 Budgeting: Entire Period & Budget Justification • For each year you will have to show the amount you are requesting in each budget category. • Budget Justification should include an explanation describing the basis for the budget categories requested. Include the aniticipated postdoctoral levels.
T32 Application • Face Page • Form Page 2: • Description/Abstract • Performance Site(s) • Key Personnel • Significant Contributors • Human Embryonic Stem Cell Disclosure • Table of Contents
More on the T32 Application • Detailed Budget • Entire Budget • Biosketches: • Program Director/Principal Investigator • Other Biosketches • Resources • Checklist
Background Program Plan Administration Faculty Training Program Evaluation Trainee Candidates Minority Recruitment Responsible Conduct of Research Plan Human Subjects Animal Subjects Select Agents T32 Research Training Plan
T32 Mentorship Plan • Craft a well-described mentorship plan: • Time commitments • Defined goals and needs • Expertise and expectations of mentors • Consider secondary mentors or advisory groups • Include descriptions of previous trainees and their accomplishments www.nap.edu/readingroom/books/mentor/
Chad Henry Washington University in St. Louis
T32 Award Management • Statement of Appointment • Institutional Allowance • Training Related Expenses • Tuition and Fees
Financial Conflict of Interest Biological Safety Human Subjects Training in Responsible Conduct of Research Minority Recruitment Animal Subjects T32: Regulatory Compliance
Award Management Help • Consider roll up accounts to segregate costs by trainee and trainee-related expenses • Centralized organization for trainees to know who to go to for appointment forms, questions, reimbursement, questions, etc.
Diversity Recruitment • Who • Under-represented Minorities • Individuals with disabilities • Individuals from disadvantaged backgrounds • How • A single Diversity Recruitment Plan • A single Diversity Recruitment Review Criterion • Report on ALL dimensions of Diversity • Data tables, Appointment Forms, Trainee Reports • Where • ALL Institutional T, K, and R25 mechanisms