GRU Faculty Governance

1. GRU Faculty Governance

2. General Faculty: all individuals holding full-time, ranked faculty appointments at GRU • University Assembly: meeting of the whole body of General Faculty at GRU • University Senate: the most important inter-collegiate body elected by the University Assembly • University Senate Executive Committee: the steering group for the University Senate • University Senate Delegates: the elected faculty representatives to the University Senate • Executive Chair of the University Senate: the President of the GRU • Chair of the Senate: elected by faculty • College Governance: internal governance structure at each of the Colleges and the Library Terminology

3. Issues related solely to one College usually will be handled by governance in that College. • Colleges elections for University Senate Reps & Internal College Governance • No officers may appointed by administration • College elects chair/other faculty governance leader(s) and University Senate Representatives • Each College governance must have representation for part-time professors at College level College Government

4. University Assembly will meetfourtimes a year. • President Azziz is head of the faculty & Executive Chair of the University Senate. • Calling a meeting of the University Assembly: • The President, Chair of University Senate, or majority of the University Senate Representatives may call a meeting of the University Assembly. •  University Assembly will vote as a body: • Electing 4 at-large delegates & Officers • On all changes to the by-laws of the University Senate • On any academic or structural policies affecting more than one College or the General Faculty • On any other matter that the University Senate deems worthy of the attention of the University Assembly University Assembly

5. The University Assembly will elect the 4 at-large members. • The number of delegates elected to the University Senate from each college will be based on the following: • 1-20 faculty, one representative • 20-99 faculty, two representatives • 100-199 faculty, three representatives • 200-299 faculty, four representatives • 300-399 faculty, five representatives; etc • College delegates need to make sure that at least one of their delegates is in attendance at every University Senate meeting.. • Libraries are treated as a College for purposes of shared governance, with an internal governance like other Colleges and appropriate representation on the University Senate University Senate

6. Undergraduate student government graduate student government, staff government, and the University Senate committee of part-time faculty members will each send one delegate, who will be ex-officio and non-voting. • Colleges with no primary appointment faculty would elect one delegate who will be ex-officio and non-voting University Senate

7. President Azziz, Ex-Officio Chair of the Faculty Provost VP for Academic &Faculty Affairs Senate Chair University Assembly (Mtg of Whole Faculty) University Senate Delegates Fac Gov, College of Science & Mathematics Dean, College of Science & Mathematics Fac Gov, College of Allied Health Fac Gov, Pamplin College of A, H, & SS Dean, College of Allied Health Dean, Pamplin College of A, H & SS Fac Gov, Hull College of Business FacGov, College of Education Dean, College of Education Dean, Hull College of Business Fac Gov, College of Dental Medicine Fac Gov, Medical College of Georgia Dean, Medical College of Georgia Dean, College of Dental Medicine Fac Gov, College of Nursing Fac Gov, College of Graduate Studies Dean, College of Nursing Dean, College of Graduate Studies Fac Gov, Libraries

8. Executive Chair of Senate Structure of GRU UFS Chair of Senate University Senate 4 at-large reps University Libraries 1 rep Pamplin College of Arts, Humanities, and Social Sciences 2 reps College of Allied Health 3 reps 2 reps Hull College of Business College of Education 2 reps 2 reps Medical College of Georgia 6 reps College of Dental Medicine 2 reps College of Graduate Studies College of Nursing 1 rep 1 Rep from Staff Gov Non-voting College of Science & Mathematics 2 rep 2 Rep(s) from Student Gov(s) (Grad/Undergrad) Non-voting

9. President of the University(ex-officio and non-voting, except in the case of a tie) • Provost (ex-officio and non-voting, except in the case of a tie) • Vice-President for Academic and Faculty Affairs (ex-officio and non-voting, except in the case of a tie) • University Senate Past-chair (voting) • University Senate Chair (voting) • University Senate Vice-Chair (Chair-elect, voting) • Secretary-Treasurer (voting) • Administrative assistant (non-voting) • The Executive Committee meets monthly to discuss issues of importance to the University and sets the dates agendas for the Senate Meetings • Chairs of university-wide committees may attend if interested or if there is committee business University Senate Executive Committee

10. Election Procedures: • Elections for officers and at-large positions are electronic, and will occur in April of each year. • The Governance & Communications Committee will oversee the conduct & validation of secure elections. • Each college may nominate up to to 12 candidates: 4 each for Vice-Chair/Secretary/Treasurer and at-large Senator • Any individual faculty member may independently stand for election to any of these positions. • Each nominee must submit 1. biosketch, 2. summary statement about qualifications < 250 words, 3. contact information, 4. photo. • Alternates are the next highest votes in descending order • Tie votes-runoff election will be held within 2 weeks Elections

11. Duties: Senators • Senators will represent the faculty at all Senate & Assembly meetings. • The executive Committee will assign a Senator to liaison with each of the UFS Committees to attend as ex-officio & non-voting to ensure communication between the senate and its committees Duties

12. Election Procedures-Senators • Senators term of office is 2 years. Senators may hold their offices for 3 consecutive terms. After a 6 year period of service, the individual is ineligible for 1 year, before being able to serve again. • Election & Rotation: Each year, half of the allotted Senators will rotate off and Senators will be elected by each College with of 2/4 Senators elected at-large. • If a College has only 1 representative, the College will determine when the Senator will be elected to a 2 year term. Elections

13. GRU UFS Committees: • Executive Committee • Curriculum & Academic Policies • Promotion & Tenure • Faculty Rights & Responsibilities • Budget Advisory, Information Technology & University Resources • Faculty Development • Governance & Communications • Community Service • Student Affairs • Athletics • Dipute Resolution & Grievance

14. Election Procedures-Committee Members • Each College, including Colleges without primary appointment faculty will have the option to elect up to 2 members to serve on all committees except the Executive Committee. • Committee members term of office is 2 years, or until a replacement is elected. • Election & Rotation: Each year, half of the allotted Senators will rotate off and Senators will be elected/re-elected by each College. • Committee members may be reelected for 3 consecutive terms. After a 6 year period of service, the individual is ineligible for 1 year, before being able to serve again. Committee Members

15. Duties-Committee Members Members of each committee will elect a chair from among their members. It is the Chair’s responsibility to provide monthly reports to the UFS Chair as well as an ‘end of the year’ report to the Senate. It is routine for the Committee chair to give reports to the UFS at monthly meetings. The UFS Chair may invite any committee chair to give a report to the senate/executive committee as needed. The Chair shall announce meetings in advance for other senators to attend, if desired. Duties: Committees

16. GRU UFS- The first Year: • Working the ‘kinks’ out-> see amendment to UFS Bylaws • Executive summary of UFS Meetings crafted by Chair and distributed to Senators for dissemination to their College faculty to ensure transparency & facilitate communication of Senate activities to faculty • Addressed issues brought to UFS promptly-> typically at next meeting (Parking/security/IT/academic schedule/calendar) • GRU Showcase-> highlighting new/innovative programs& initiatives on campus • University Ombudsman & University Advocate positions are being utilized by faculty • Committees are active and productive • New Faculty Orientation • Outstanding Faculty Awards & Retiree recognition

17. GRU UFS-Moving Forward: • Streamline process of updating website with meeting agendas/minutes/times • GRU ‘UFS 101; Introduction to the Senate for new senators/committee members • Master calendar for entire year to be presented at first UFS Meeting • Work to engage more faculty participation in Governance

18. GRU UFS