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Cyprus Medical Libraries Project. Health Sciences Library Collaboration Electronic document delivery service Web-based database of Cypriot medical research literature. Project Team. University of Utah Nancy Lombardo Systems Librarian, Eccles Health Sciences Library Kenning Arlitsch

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Cyprus Medical Libraries Project

  • Health Sciences Library Collaboration

    • Electronic document delivery service

    • Web-based database of Cypriot medical research literature

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Project Team

  • University of Utah

    • Nancy Lombardo

      • Systems Librarian, Eccles Health Sciences Library

    • Kenning Arlitsch

      • Head of the Digitization Center, Marriott Library

    • Joan Gregory

      • Head of Technical Services, Eccles Health Sciences Library

  • Nicosia General Hospital, Cyprus

    • Andreas Savva

      • Medical Librarian, Nicosia General Hospital Health Sciences Library

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University of Utah

  • Major research university located in Salt Lake City, Utah, U.S.A.

    • Student population - 26,000

  • Spencer S. Eccles Health Sciences Library

    • NNLM Resource Library

    • 56,000 volumes, 1600 periodical subscriptions

  • J. Willard Marriott Library

    • ARL member

    • 2 million volumes, 14,000 periodical subscriptions

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Cyprus Medical Libraries

  • National medical libraries:

    • Nicosia General Hospital

      • 5000 books, 120 periodical subscriptions

      • One full-time trained medical librarian

    • Larnaca General Hospital

    • Limassol General Hospital

    • Paphos General Hospital

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Project Funding and Goals

  • Grant proposal by Kenning and Andreas early 1998

  • Funded for $15,000 (£10,000) by the Middle East Cancer Consortium (MECC) based in Haifa, Israel

  • Two goals:

    • Electronic document delivery service

    • Database of medical research literature produced in Cyprus

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Literature Availability Problem

  • Access to medical literature on Cyprus was very limited

  • Very small library collections

  • Often relied on individual physicians’ journal subscriptions

  • Existing interlibrary loan arrangements, when available, were slow and costly

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Document Delivery Solution

  • Search Medline using PubMed

    • Order documents using Loansome Doc

  • For items not indexed in Medline

    • Order through Eccles Library ILL Web forms

  • Electronic delivery within 48 hours

    • Scanned TIFF files sent as email attachments

      • Imaging software, a standard accessory in MS Windows and NT

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Costs and Accounting

  • For accountability, all requests are processed by Andreas

    • Funds for the service are a line item in his budget

    • Individual physicians could order directly; tracking funds would be difficult

    • Cyprus Medical Libraries have established a deposit account

  • Cost $5.00 per article found in the Eccles Library collection, $10.00 for referrals

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Local Medical Literature Problem

  • Medical literature not collected or indexed:

    • Medical journals

    • Conference proceedings

    • Government documents

  • Therefore medical literature was inaccessible

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Database Solution

  • Collect and index existing literature:

    • Index materials in Eccles integrated library system (Horizon - epixtech)

      • Link MARC 856 field to PDF documents

    • Scan and store digital materials on Eccles Library Web site

  • Documents are searchable via WebPAC

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Costs and Accounting

  • Main costs involve labor

    • Scanning

    • Cataloging

  • Student workers do most of the work

  • University of Utah libraries are donating most of these costs

  • Additional faculty assistance grant awarded to Joan Gregory at Eccles Library

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Project Summary to Date

  • Document delivery service popular with Cypriot health professionals

    • Averaged 103 articles/month from March 1999-May 2000

    • Expanded service to Macedonia and Bulgaria

  • Database growing at a steady rate

    • Nearly 500 PDF documents

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Call for Participation

  • Document delivery aspect of the project is a model for international cooperation

    • Minimal effort by sponsoring library

    • Major impact on underdeveloped or underfunded library

    • Potential to improve quality of health care worldwide

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What’s Needed

  • Internet Connectivity / Email

  • PC with Win95 or higher or Mac with multi-page tiff viewer

  • Printer

  • Scanner at sponsoring library

  • Motivated participants

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Contact Information

  • Nancy Lombardo


  • Kenning Arlitsch


  • Cyprus Medical Libraries Project Web


  • 8ICML Conference Proceedings includes a paper describing this project