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Public Works Department

The Public Works Department oversees the maintenance of 2,729 miles of roadways. Annually, 20-25 miles are added, utilizing the Hot In Place Recycling method for 20-45 miles. This method involves heating existing asphalt, scarifying to a depth of 1 inch, adding a recycling agent, and laying a new asphalt layer, achieving structural stability at lower costs—15-20% less expensive than traditional mill and overlay methods. The current contract (IFB #Y11-1039-J2) is aimed at addressing deteriorating pavement urgently, with a proposed award to Cutler Repaving, Inc. for $3,590,200.

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Public Works Department

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  1. Public Works Department Hot In Place Bituminous Pavement Recycling August, 2011

  2. HISTORY • We Maintain 2729 Miles of Roadways • Roadways added annually • 20-25 Miles • Roadways using Hot In Place Recycling • 20-45 Miles Annually

  3. Hot In Place Recycling Process • Heating of existing asphalt • Scarifying the heated pavement to 1” depth • Add recycling agent to restore viscosity • Laying of recycled asphalt • Apply additional 1.5” depth of asphalt

  4. Hot In Place Recycling Video

  5. Hot In Place Recycling Process Advantages: • Expedited process • Ideal for busy roads • Less disturbance to daily traffic • 15% to 20% less expensive than mill and overlay method • Provides equal or better pavement structural stability

  6. Roads To Be Completed Under This Contract Total: 20 Miles

  7. Contract IFB # Y11-1039-J2 • Past contract expired on October 25, 2010. • Contract was issued on October 7, 2010. Two bids were received. • In December 28, 2010, contract was cancelled due to protest • Contract was re-issued on March 24, 2011 with modifications • Six addendums were issued

  8. Contract IFB # Y11-1039-J2 • Two bids were received: • Cutler Paving • HIP Paving LLC - Unresponsive • No bid bond submitted • Purchasing queried potential bidders who failed to bid, received following responses: • Not in Hot In Place Recycling business • Competes with core paving operation • Unwilling to be prime for sub-contractors • Unable to acquire bond

  9. Contract IFB # Y11-1039-J2 Need • Pavement of these roads are deteriorating and require immediate repairs • Further delay would compromise pavement structural stability • This contract provides cost savings to the County • We have tried our best to make this contract fair and competitive

  10. Action Requested • Approval to award Invitation for Bids Y11-1039-J2, Term Contract for Hot In Place Asphalt Recycling, to the low responsive and responsible bidder, Cutler Repaving, Inc. The estimated contract amount is $3,590,200 for a 1-year term.

  11. Public Works Department Hot In Place Bituminous Pavement Recycling August, 2011

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