Textbook CoordinatorOne Person Show • Ann McGuffey • firstname.lastname@example.org • Dana Wiest • email@example.com
What are your distinct parameters? Size? Number of schools? Department? Large district operates on a larger scale, but small districts have less time to commit to the job of textbooks Pop 26,000 37 schools Finance Dept Pop 12,700 18 schools Curriculum Dept Functions within a small district are similar to functions within a campus in a large district!
What is your job description? • Responsible for TEA books only or all textbooks in the district? • Responsible for ancillary material? • Teacher editions? Teacher material? • Responsible for inventory … distribution … storage? • Responsible for ordering … EMAT… EVI … replacement of lost? • Responsible for adoption/selection? • Responsible for implementation? • You need to be familiar with local and state policies related to textbook management. Check with your district for location of school board policies and make sure you understand policies pertaining to textbooks.
Inventory Audit Order books Receive books Distribute books Keep track of books Collect textbook money Collect ordering data Training Communication Adoption Implementation Respond to TEA requests Textbook covers Hire and train support staff Out of adoption books Surplus books Some Typical Job Responsibilities
KNOWLEDGE, SKILLS, ABILITIES • Accounting and budgeting knowledge • Experienced working with students, parents, and staff • Computer and typing competency • Experienced in using district student data system • Experienced using textbook management software or system • Organization skills to manage inventory records accurately • Staff management skills • Experienced in the Texas state instructional materials systems • Public speaking skills • Skills in written and verbal communication • Ability to lift and move up to 45 pounds by hand • Familiar with warehouse equipment and procedures • Must have ability to track multiple ongoing projects and be detail oriented
Check out your space • Where is my stuff? • Sharing spaces … • Textbook warehouse vs. Textbook closet • Using classrooms to store material
Textbooks is my only job versus textbook is one of many jobs • Set priorities • Multi-task • Delegate - Ask for help • Make sure someone up the chain of command knows the importance of your job.
Set Your Priorities Pull together a calendar Set up a time line Internal vs. external deadlines • What are your district expectations? • Be aware that state and district expectations may be different … and the state trumps the district! • What are TEA expectation? • Annual order • EVI order • Reporting surplus • Filling surplus requests • Supplemental orders • Audits • EVI returns • Adoption • Implementation
Multi-tasking ... • Identify your tasks • Look at calendar and deadlines • Balance your time
Delegate or Ask for Help • Who can help you? • Secretary • Warehouse • Inventory • Other District Textbook Coordinators • Peers • When are they available? • What can they do? • What happens when you are out sick or go on vacation? Trained back up is your district’s safety net!
No distractions … • When accuracy in a task is important set up a place to work in isolation to improve accuracy. • Calculations and number crunching • Population • Eligibility
Importance of contacts Training and face to face interaction with other district textbook coordinators is important • TCAT- http://www.tcat.org/ • Regional organizations • Region 4 - http://regionivtextbooks.org/ • Region 6 - http://regionvitextbooks.org/ • Region 7 - http://regionviitextbooks.org/ • Region 10 & 11 – http://nttca.org/ • TASB • TASBO • TEA
Importance of communicating your world view to others in your district • District administrators • Instructors • Parents and students • Warehouse staff • Purchasing/Finance • Curriculum • Instruction
The Language of Textbooks • Inventory vs. Audit • Damaged vs. Worn vs. Defective • Free vs. “Free with order” • # of teachers or students vs. quota • Conforming vs. Non-conforming • Enrichment vs. Foundation • Bid package vs. Ancillaries • Closed vs. Open
Alphabet Soup EMAT … EVI … ESL …OA … IEP… ARD SBOE … TEKS … TAKS …MLC … ISBN 10 … ISBN 13 TEX-009 … TEX-012 …TEX-013 SANCMATNOTREVDBYSBOE TRP … MLHANDCONN … CMPT