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Class Agenda – 09/04/2012. Summarize visualization concepts. Present computer data organization. Explore files, folders, and libraries in Windows 7. Discuss how operating system (Windows 7) file organization relates to a database management system.

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class agenda 09 04 2012
Class Agenda – 09/04/2012
  • Summarize visualization concepts.
  • Present computer data organization.
  • Explore files, folders, and libraries in Windows 7.
  • Discuss how operating system (Windows 7) file organization relates to a database management system.
  • Explain logistics of course including course file placement.
to visualize means
To visualize means…
  • To form a mental image of…
  • To make perceptible to the mind or imagination.
  • Visualization is a cognitive activity; when we visualize we perform a mental process.
information visualization
Information visualization
  • Definitions of information visualization related to technology:
    • The study of how to effectively present information.
    • The use of computer-supported visual representations of abstract data to amplify cognition.
    • The purpose of information visualization is to help people think by providing different representations of data for differing contexts.
  • Information visualization should help:
    • Speed up understanding and resultant actions.
    • Encourage innovative ways to think about the data.
overall view of information visualization
Overall View of Information Visualization

Define the goal

Know the audience

Identify most important data

Ensure data is accurate and complete






Enhanced understanding

Improved decision making

Amplify cognition

views of computer organization
Views of Computer Organization



  • I want to buy music on iTunes.
  • I want to see if that shirt is available in blue in a size medium.

Primary Storage/Main Memory



Secondary Storage/Disk

Data and Programs

how does it work
How does it work?

Primary Storage/Main Memory


Data and Programs when they are being processed


Secondary Storage/Disk

Data and Programs when not being processed

what is an operating system
What is an operating system?
  • Examples:
    • Windows
    • Unix
    • Mac OS X
    • IBM z/OS, z/VM, UTS
    • Unisys OS2200
  • Definition: Set of software that manages a computer’s operations.
what does an operating system do
What does an operating system do?
  • Manage hardware and software resources:
    • Allocate main memory.
    • Direct processor activities.
    • Track all program activities.
    • Manage network connections.
    • Allocate secondary storage.
    • Move data and programs from secondary storage to main memory and back again.
  • Manage users (a little…).
moving data between primary and secondary storage
Moving data between primary and secondary storage

Operating System

MS Excel


Diablo III

MS Word

Secondary Storage/Disk

Primary storage/main memory

computer data organization vocabulary
Computer Data Organization Vocabulary

Windows Library: View



Program Files

Data Files





organizing files and folders
Organizing Files and Folders
  • A file is a collection of bytes that has a name and is stored in a computer.
  • A file can store a “program” or “data”
  • Organize files by storing them in folders
  • Disks contain folders that hold files
    • USB drives
    • Compact discs (CDs)
    • Digital video discs (DVDs)
    • Hard disks
  • Each drive is assigned a letter in the Windows operating system
understanding the need for organizing files
Understanding the Need for Organizing Files
  • Windows (and all other operating systems) organizes folders and files in an hierarchy, or file system
    • So many files, must have organization method.
    • Windows stores the folders and important files it needs to turn on the computer in its root directory; must be able to access them quickly.
  • Folders stored within other folders are called subfolders
developing strategies for organizing files1
Developing Strategies for Organizing Files
  • Type of disk you use to store files determines how you organize those files
  • Storing files on removable media allows you to use simpler organization
  • The larger the medium, the more levels of folders you should use
exploring files folders and libraries
Exploring Files, Folders, and Libraries
  • Windows Explorer and the Computer window show the drives, folders, and files on your computer
    • Each has a slightly different view
  • A folder window displays the files and subfolders in a folder
    • Divided into two sections, called panes
using libraries and folders
Using Libraries and Folders
  • When you open Windows Explorer, it shows the contents of the Windows built-in libraries by default
  • Libraries display similar types of files together, no matter where they are stored
navigating to your data files
Navigating to Your Data Files
  • The file path is a notation that indicates a file’s location on your computer


    • G: is the drive name
    • FM is the top-level folder on drive G
    • Tutorial is a subfolder in the FM folder
    • Map.png is the full filename with the file extension
managing folders and files
Managing Folders and Files
  • Creating a folder
    • In the Navigation pane, click the drive or folder in which you want to create a folder.
    • Click New folder on the toolbar.
    • Type a name for the folder, and then press the Enter key.
working with folders and files
Working with Folders and Files
  • Moving and Copying Files and Folders
    • Moving a file removes it from its current location and places it in a new location you specify
    • Copying places the file in both locations
  • Naming and Renaming Files
    • Filenames provide important information about the file, including its contents and purpose
      • Main part of the filename
      • File extension
    • A filename extension identifies file type and indicates program in which file was created
  • Deleting Files and Folders
    • Recycle Bin is an area on your hard disk that holds deleted files until you remove them permanently
keeping a copy of all files
Keeping a copy of all files
  • You should have a “backup”, or duplicate copy, of all files
    • Definitely all data files
    • All program files that you don’t have available in other forms (downloads, other media)
  • Most frequently kept on a removable storage device.