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Multiple Dashboards

Multiple Dashboards. Presentation to the HEDA User Group November 2013. David Bleazard Director: Institutional Planning bleazardd@cput.ac.za. Objective. To provide an overview of the introduction of multiple dashboards at CPUT To show the first four dashboards developed

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Multiple Dashboards

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  1. Multiple Dashboards Presentation to the HEDA User Group November 2013 David BleazardDirector: Institutional Planningbleazardd@cput.ac.za Multiple_Dashboards_Nov2013_1

  2. Objective • To provide an overview of the introduction of multiple dashboards at CPUT • To show the first four dashboards developed • To give an idea of future developments

  3. Background • Dashboards were presented by IDSC at the 2010 User Group • We were very excited • Created our ‘default’ dashboard for the MIS Portal • Introduced the making of a dashboard to our training programme • Then dropped it again • Dashboards stagnated

  4. The MIS Portal

  5. Revisiting the Dashboards • In 2013 we returned to the idea of creating multiple dashboards, for different reporting purposes • Driven to some extent by the ‘single sign on’ approach • We discovered that it was not that easy to populate the dashboards with graphs • There were ready-made options in HEDA • But anything else required the assistance of IDSC • Specifying our requirements was problematic

  6. Schedule • We developed an Excel schedule, or template, in which the various elements of a graph could be specified • The elements correspond to the steps required in producing a graph • The idea was twofold: • To have a clear way of indicating our requirements to IDSC • To have a record of each graph developed for a dashboard, for selection within that dashboard or for re-use in another

  7. Accessing Graph Elements

  8. Graph Settings

  9. Widget Settings

  10. Elements Captured • The Excel schedule lists the following aspects of a graph and associated widget: • Data category, or Data Source Group • Historical or current data • The database being accessed • A unique, descriptive name for the graph • Single or multi-access graph • Activate the link to open a data cube (Yes or No) • Data type (numbers or percentages) • Chart type (e.g. column, bar, pie) • Data view (multiple groups or single group) • Theme • Drill-down levels, where applicable (e.g. University > Faculty > Qualification Type) • Filter levels activated (Y or N) • Description of what the graph is reporting

  11. Schedule

  12. Available Dashboards • These dashboards are currently in use: • MIS Portal, till recently the default and only dashboard • CPUT Public Dashboard, launched in September • These dashboards are almost ready: • Enrolment Monitor • Student Success • These are in development or planning: • Faculty and HoD dashboards • V-C, Executive Management • Transformation • Short Courses

  13. Public Dashboard • This is an open dashboard, accessible to anonymous users (the general public) via the CPUT Home Page • It provides a shortcut for CPUT staff to access the MIS Portal and other dashboards, via a single sign-on process

  14. Public Dashboard • The public dashboard is restricted to graphs • No data cubes are provided • The graphs do not have the “View Detail” icon that calls up the related cube • All of the graphs provide the numbers, when the cursor hovers over an element of the graph • Some of the graphs have drill-down capability to one or two lower levels

  15. Link on Public Dashboard

  16. Public Dashboard

  17. Drill-down

  18. Enrolment Monitor • The Enrolment Monitor dashboard was developed to enable users to track the progress of enrolments • The dashboard filters allow each user to go back to the particular Faculty or Department he or she is interested in • The Monitor will incorporate the enrolment projections in the 2014-2019 Enrolment Plan

  19. Enrolment Monitor

  20. Student Success • The Student Success dashboard is two dashboards in one, with a tab for Throughputs and another for FTE Pass Rates • It was developed to assist Faculties and Departments in annual review processes • Some of the graphs and reports include a norm, against which performance can be measured

  21. Throughputs

  22. Throughputs

  23. Pass Rates

  24. Future Developments • Dashboards being developed or planned: • Faculty and HoD dashboards • V-C, Executive Management • Transformation • Short Courses

  25. Faculty Dashboard

  26. HoD’s Dashboard

  27. Transformation Dashboard

  28. Etc.

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