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SCMS Overview

Explore the SCMS, a regional web-based solution for supplier and contract management in the Y&H region. Learn about its features, benefits, and how it can streamline procurement processes for councils and public service bodies. Contact tony.wiltshire@leeds.gov.uk for inquiries.

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SCMS Overview

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  1. SCMS Overview Presented by Tony Wiltshire

  2. … to this presentation which will provide a brief overview of the regional supplier and contract management system (SCMS) Welcome ...

  3. The System • Supplier and Contract Management System (SCMS) been procured by Leeds on behalf of the Y&H region • A regional web based solution fully funded by the Y&H CoE for a 5 year period • Available to all 22 Councils in the Y&H region (plus any other public service contracting body (e.g. Police, Fire etc)

  4. Developments • SCMS is designed to replace any existing approved list databases that Councils in the region use • Existing data has been transferred (approved list data, contracts awarded etc) • System use is not mandatory, but it is hoped the benefits will be obvious

  5. Great Britain

  6. North Yorks CC Richmondshire Scarborough Hambleton Ryedale Craven Harrogate York East Riding Bradford Leeds Selby Hull Calderdale Wakefield N.E.Lincs Kirklees N.Lincs Doncaster Barnsley Rotherham Sheffield Available to all 22 Councils in the Y&H Region(plus any other public service contracting body – Fire, Police etc)

  7. The SCMS Solution Supplier Management Tender Management Contract Management

  8. Supplier Management Features/Benefits • Suppliers can self register • Suppliers can maintain own profiles • PQQ, Approval process questionnaire management • Search, report and data export • Collaborative working reduces administration – speed up process

  9. Tender Management Features/Benefits • Create a schedule of workflow tasks • Source firms by rotation, performance etc • Generate PQQs, tender documents, addenda letters etc (with 1 or all tenderers) • Accommodate paper and/or e-Tendering • Standardise and simplify tender procedures • Reduce time and costs

  10. Contract Management Features/Benefits • Central register for awarded contracts • View key contract events (contract renewal dates etc.) • Complete document repository • Supplier performance reporting • Financial management and tracking (record stage payments, savings etc)

  11. Benefits for Suppliers • it’s free!- (other than the normal ISP charges) • offers high levels of security • ease of use • flexibility • electronic communication • no special software / hardware required • Access to information (e.g. future tenders, awarded contracts) • Manage their own data

  12. Benefits for Buyers • it’s free!- (for now!) • system enforces CPR compliance • flexible - decentralise the tendering • improves communication (transparent, open and aids dissemination) • reduces the costs associated with the tendering process • encourages collaborative working

  13. Questions tony.wiltshire@leeds.gov.uk

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