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Key Updates and Reminders for PPMS User Group - October 2012

This update outlines critical topics for the PPMS User Group including the PPMS Scheduling Calendar, common tables, deduction codes, and health savings accounts. Important reminders include the handling of vendor information, specific guidance on deduction codes to avoid issues, and the scheduling of implementation dates. The changes to CEIS, IPEDS reporting, and W-2 forms are also highlighted, along with support contact information for troubleshooting. For detailed schedules, visit the SBCTC web calendar.

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Key Updates and Reminders for PPMS User Group - October 2012

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  1. Reminders and Updates PPMS USER GROUP October 26, 2012 Rita Lauzon

  2. Topics • PPMS Scheduling Calendar • Common Tables • Deduction Codes • Health Savings Accounts • CEIS • IPEDS • W-2’s

  3. PPMS Schedule Calendar • From OFM • Official state pay dates • AFRS/CAFR schedule for FMS • In order items should be scheduled • Enter live, then review • Not final until we send memo • Web site: http://apps.sbctc.edu/webcalendar/Default.asp

  4. Common Tables • Monitor information from Vendors • We add system-wide deductions • If reporting is required, we write process • After entering, we test implementation • Implementation date is on calendar • Send implementation memo/post notes

  5. Deduction Codes • Don’t add new unique deductions for common vendors • HCA • DRS • TIAA-CREF • Causes problems with transmittals

  6. Health Savings Accounts • Health Equity will not process negatives • Negatives are excluded from transmittal • Do not process net negatives. HSA has manual process. • Call SBCTC-ITD if process negative with zero or positive net

  7. CEIS • New version • Integrated to windows environment • New login through Account Management • Contact account manager • Current version remains temporarily

  8. IPEDS • Major changes this year • Standard Occupational Categories • Credit, non-credit and combo for faculty • Report salaries for all employees • Due to IPEDS in April

  9. W-2’s • Changes this year • Required to add employer cost for medical • Getting file from HCA • Need to crosswalk • Disperse to colleges • Adding employee cost for medical • Final January 17th

  10. Support • When problems, send information • Employee(s) name • Reports • Contact Customer Support Line • support@sbctc.edu • 425-803-9721

  11. Questions?

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