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ESS - PowerPoint PPT Presentation

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  1. Employer Self-Service ESS

  2. ESS • Training Status Update • Resource Material Update • Test File Update • Member Applications RULE!  • Plan & Rate Customizations • Time Sensitive Deliverables

  3. Training Status Update • ESS training sessions • 50 Sessions • 450+ attendees • 385 Employers • Working with last 45 Employers • Training needs at “Go-Live” • Written Instructions • Web based instructional material • Phone assistance • Group Meeting? Voluntary hands-on sessions? • Your suggestions?

  4. Resource Materials • Posted on web-site before “go-live” • Updated EPF Manual - minimal changes • Security Administrator Instructions • Complete ESS Instruction Manual • Including GLI instructions • Payroll Edit Guide – let’s look at a sample

  5. Test File Update • By the numbers • 175 files received • 165 test completed • 255 files not yet received • What to do to bring more in . . .

  6. Membership Application Now: Establish Membership/Decline Membership Application in ESS: Establish Membership/Decline Create member Contract Membership Application = Member Contract ESS – Membership Application

  7. ESS MA=MC • Member Contract Components • ER Location/Plan/RSN/Position/PSC • Reporting Employer Location • Payroll different than current MC requires MA • Plan • Payroll different than current MC requires MA • RSN • Payroll different than current MC requires MA

  8. ESS MC=MA • Member Contract Components • Position Code • PLD payroll different than current MC requires MA • Teacher – only if Authorized or Extra Curricular position code change. • PSC • PSC “53” RRTW always requires MA • PLD - payroll different than current MC requires MA • Teacher – PSC change does not require MA

  9. Employer Specific Changes • Plan Code “squishing” • Teachers – everyone is 11000 • PLD – “Special Plans” (F&P) all the same plan numbers • < 25 yrs & > 25 yrs determined by different RSN • Different Rate Schedule Numbers • PLD – “Special Plans” • PLD – employer paid employee contributions

  10. Time Sensitive Deliverables • Employers • Training and Testing complete-May 2010 • Access sandbox-May 2010 • Name Security Administrator–4 weeks prior

  11. Time Sensitive Deliverable • MainePERS • 8-9 weeks prior to “go live” • Announce date and period affected • Send Security Administrator Request Forms • 4 weeks prior to “go-live” • Post Final Guides and Instructions on web site • Additional training • 2 weeks prior to “go-live” • Contact Security Admin with user/password GO – LIVE!

  12. Optional Election Optional Election Update

  13. By the Numbers • 68 requests for member presentations • 58 employers submitted forms • 474 actual forms 18 + 10 = status quo

  14. Questions We Hear Most Employees • How will it impact my Social Security? • Will I be able to purchase service for the period I chose not to belong? • Will I be able to refund my contributions? • Why didn’t I receive a form?

  15. Questions We Hear Most Employers • What is the real deadline? • What if I give an employee a form and they refuse to complete it? • Who is eligible? • What if a Sub chooses yes with one school district and no with another? • What do you mean by “same employer”?

  16. We Need Your EIN • EINs are important • Identifies “same employer” • We need your EIN • Helps us to automate member eligibility • How best to proceed with obtaining EINs?

  17. Dates to Remember • Forms due back to you May 14, 2010 • Forms due at MainePERS June 1, 2010 • Last possible date to make a choice July 11, 2010

  18. GLI Group Life Insurance

  19. Group Life Insurance • April 1st Changes • Dependent Coverage • Web Calculator • New Laws • Portability Option Under Consideration

  20. GLI Level Questions Q: Can the participant’s level reduce? A: Yes, if the employee worked a full year but made less in 2009 than in 2008. Q: When would it not reduce? A: If the participant lost pay due to an approved leave of absence or if they were first eligible during 2009. Q: How do I establish someone’s level if they are approved for coverage through EOI? A: If they are already a participant and are increasing their coverage the standard rules apply; however, if they are getting coverage for the first time it is based on their current earnings.

  21. Dependent Children Q: Who is a dependent child? A: Any, unmarried, natural or legally adopted, born or unborn, member’s child, who is:   Under 19 years of age; or Under 22 years of age and a full-time student; or Regardless of age or marital status, any child certified by the medical board to be permanently mentally incompetent or permanent physically incapacitated and determined by the executive director to be unable to engage in substantially gainful employment.

  22. Dependent GLI Q: Can dependent coverage extend beyond the normal age limitations? A: Yes, if proof is of permanent disability is provided prior to 31 days after the applicable termination date or 21 days from whenever the Dependent coverage takes effect, whichever is later. Q: What kind of proof must be provided? A: Generally a letter from the dependent’s physician is adequate.

  23. MainePERS Web Calculator Now a question for you?? MainePERS is changing the premium calculator on our website. Would you prefer it calculate the premiums on a: a.) monthly basis b.) annual basis

  24. New Laws Public Law Chapter 513 Makes a spouse and/or dependent child(ren) of a fire fighter potentially eligible for an accidental death benefit if the fire fighter dies as a result of either cardiovascular injury or disease or pulmonary disease. Public Law Chapter 515 Changes how the System disburses group life insurance proceeds when there is no beneficiary designation. If there is no designated beneficiary or surviving spouse the proceeds go to the appointed executor or personal representative for distribution according to a lawfully executed will.

  25. Portability vs. Conversion