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New Clerk Academy

Join Angela Vick, Clerk of Citrus County, and Ken Kent, Executive Director of Florida Court Clerks and Comptrollers, for a comprehensive overview of the Public Records Modernization Trust Fund at the New Clerk Academy in Tallahassee, Florida. Established by the Florida Legislature in 1987, this fund supports the modernization of public records, collecting fees from court-related transactions and fines to support clerk operational needs. Learn about its history, statutory references, and reporting requirements critical for managing public records in Florida.

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New Clerk Academy

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  1. New Clerk Academy Tallahassee, Florida

  2. An overview of the Public Records Modernization Trust Fund Presenters: Angela Vick, Clerk Citrus County Ken Kent, Executive Director Florida Court Clerks and Comptrollers

  3. The history…. • 1987 - Created by the Florida Legislature • 1992 – Scrivener's error corrected - expanded use to “public records” • 1995 – 4 year CIP required (FS 28.24(12)(d)) • 2004 – Additional service charge added for Court related expenditures and distribution guidance (FS 28.24(12)(e)) • 2009 – 10% of court related fines (FS 28.37)

  4. Statutory References for Collections FS 28.24(12)(d) Non-Court related & (e) Court related (d) An additional service charge shall be paid to the clerk of the circuit court to be deposited in the Public Records Modernization Trust Fund for each instrument listed in s. 28.222 except judgments received from the courts and notices of lispendens, recorded in the official records: 1. First page..........1.00 2. Each additional page..........0.50 (e) An additional service charge of $4 per page shall be paid to the clerk of the circuit court for each instrument listed in s. 28.222, except judgments received from the courts and notices of lispendens, recorded in the official records. From the additional $4 service charge collected: $.10 to FCCC for CCIS, $1.90-PRMTF, $2.00 to the County FS 28.37(2) Court related ……….10 percent of all court-related fines collected by the clerk, except for penalties or fines distributed to counties or municipalities under s. 316.0083(1)(b)3. or s. 318.18(15)(a), shall be deposited into the clerk’s Public Records Modernization Trust Fund to be used exclusively for additional clerk court-related operational needs and program enhancements.

  5. Permitted Uses

  6. Reporting Requirements • 1995 - s. 19(f)(2), Art. III of the State Constitution requires Clerks to submit report to President of the Senate and Speaker of the House • Report must: • Itemize each expenditure made from the Trust Fund • Show each obligation payable • Show percentage of funds expended for the following categories: • Equipment, maintenance of equipment, personnel training, and technical assistance • Indicate the nature of the system each clerk uses

  7. Accounting best practices External audit DFS audit Title IV-D Indirect Cost Study PRMTF Report

  8. ANGELA VICK CLERK OF THE CIRCUIT COURT AND COMPTROLLER www.clerk.citrus.fl.us

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