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Understanding MEPRS for Improved Productivity and Time Accounting

This session provides a comprehensive overview of the data available in the Medical Expense and Performance Reporting System (MEPRS). Attendees will learn how to analyze expenses, personnel allocation, and workload productivity. Key topics include the utilization of MEPRS codes, time accounting best practices, and identification of potential issues within the clinic's workflow. The session will also explain how to interpret "straight 8s" in the context of overall clinic performance and offer strategies to effectively track and manage time.

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Understanding MEPRS for Improved Productivity and Time Accounting

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Presentation Transcript

  1. Title: Productivity Metrics/Tools Session: R-4-0800

  2. Objectives • To show the different data available in MEPRS including: • Expenses – how your money is being spent • Personnel – where your folks are spending their time • Workload – how much work they are producing • Why so many codes and how they are used • How to take a look at your time • How to identify potential problems • How “straight 8s” look in the big picture • How to look at an entire clinic of providers’ time

  3. Available MEPRS Information MEPRS Codes “A” Inpatient “B” Outpatient “C” Dental “D” Ancillary “E” Support “F” Special “G” Readiness

  4. Stepdown Expense • What is Stepdown? • The distribution of expenses from one work center to another based on the percentage of workload requested • Example • Pharmacy total workload 1,000 prescriptions • Family Practice wrote 500 prescriptions • 50% of Pharmacy work was to Family Practice • Pharmacy total expenses were $10,000 • So 50% of Pharmacy expenses ($5,000) will be added to Family Practice total expense

  5. Cost Table Summary Report

  6. Family Practice Information

  7. Expense Breakdown

  8. Pharmacy Expense Distribution

  9. Personnel Information 1 FTE = 168 Hours

  10. Workload Family Practice Visits

  11. Time Accounting DBAA GFAA BGAA_DMIS_FF EBAA CODES!! CODES!! CODES!! WHY SO MANY? HOW ARE THEY USED? CAAA EEAA EBCA GBAA FALA FBIA FCGA

  12. Each Code Tells a Story Accurate Time Accounting

  13. Charts for Providers

  14. Straight 8s The Great “Caught You” Not a good way to keep time! If you say you are working too long and hard, the data doesn’t back that up.

  15. Family Medicine DMHRSi Data Source; DMHRSi & M2

  16. Review • To show the different data available in MEPRS including: • Expenses – how your money is being spent • Personnel – where my folks are spending their time • Workload – how much work they are producing • Why so many codes and how they are used • How to take a look at time accounting • How to identify potential problems • How “straight 8s” look in the big picture • How to look at an entire clinic of providers’ time

  17. Questions QUESTIONS?

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