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USDA Fresh Fruit & Vegetable Program (FFVP) Training. Child and Adult Nutrition Services-DOE May 5, 2011. Objectives. 23,000 elementary children in South Dakota will benefit from the program in 2011-2012 Schools will receive approximately $74.00 per student. $50-$75 per student

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usda fresh fruit vegetable program ffvp training

USDA Fresh Fruit & Vegetable Program(FFVP) Training

Child and Adult Nutrition Services-DOE

May 5, 2011

slide3
23,000 elementary children in South Dakota will benefit from the program in 2011-2012
  • Schools will receive approximately $74.00 per student
allocation of funds
$50-$75 per student

Majority of funds to be spent on fresh fruits and fresh vegetables

10% of money can be used for administering the program—

Reasonable amounts can be spent on operating costs

Allocation of Funds…
funding
Funding $$
  • One pot of money for August and September
  • Allocation letter will be sent to the Authorized Rep in late July-early Aug.
  • Addendum included—sign and return to CANS office
    • no grant money is paid out until this is on file
funding6
Funding $$
    • New pot of money for October through May
  • Allocation letter will be sent to the Authorized Rep in mid October
budgeting ffvp handbook pg 8
Budgeting FFVP Handbook Pg. 8
  • The school needs to be fiscally responsible for managing this grant!!
    • Establish a monthly budget to assist you in tracking funds and ensure timely expenditures of program funds
    • Weekly amount
    • Not spending the money is a

disservice to your students

  • Excel spreadsheet tool
claim form and claim process
Claim Form and Claim Process
  • Electronic or Manual
  • Complete all 4 sheets or worksheets in spreadsheet
      • Claims Page
      • Costs 1
      • Costs 2
      • Costs 3
  • Reimbursement Tracking Tool
claim for reimbursement page claims page on electronic version
Claim for Reimbursement Page*Claims Page on electronic version
  • School District Name
  • Site Name
  • Month/Year of Claim
  • Fruits/Vegetables
  • Labor
  • Small Supplies
  • Administrative Costs
  • Total Reimbursement
  • Signatures
fresh fruit page costs 1 tab on electronic version
Fresh Fruit Page*Costs 1 Tab on electronic version
  • Name of Fresh Fruit
  • Number of Units Purchased
  • Size/Weight of Shipping Unit
  • Cost per Unit
  • Total Cost
fresh vegetable page costs 2 tab on electronic version
Fresh Vegetable Page*Costs 2 Tab on electronic version
  • Name of Fresh Vegetable
  • Number of Units Purchased
  • Size/Weight of Shipping Unit
  • Cost per Unit
  • Total Cost
program costs costs 3 tab on electronic version
Program Costs*Costs 3 tab on electronic version
  • Operating Costs
  • Small Supplies
  • Administrative Costs
  • Grand Total Area
slide14
Consult the FFVP Handbook

Dec. 2010 edition if you have questions about whether a specific cost is allowable or

contact Janelle to discuss

Preapproval for equipment or equipment related supplies is necessary prior to purchase—pg. 22

claim submission deadline
Claim Submission Deadline
  • Claims due by: 10th of the month following the month covered by the claim
    • Example: September’s claim is due October 10th
    • The August/September claim is the only claim that can be combined.
  • Send original to Cody Stoeser.
send claims to
Send Claims To:

Cody Stoeser– FFVP

Office of Finance & Mgmt.

SD Department of Education

800 Governors Drive

Pierre, SD 57501

Fax: 605-773-6139

usda ffvp
USDA FFVP

FFVP Schools for 2011-2012

Program goals:

  • Create healthier school environment
  • Expand variety of fruits & veggies
  • Increase fruit & veggie consumption
  • Make a difference in children’s diets
slide19
How often should the snack be served? FFVP handbook Pg. 8for guidance --Minimum of 2x a week--Repeated exposure is key to acceptance
buy american requirement
Buy American Requirement
  • FFVP Handbook Page 18
  • Buy produce from your local grocery stores, farmers’ markets, and local growers
slide21
Food SafetyFFVP Handbook pg. 31-32Snack should be ready for consumption when it arrives in the classroom
ffvp handbook dec 2010 rules rules rules
FFVP Handbook Dec. 2010Rules, Rules, Rules
  • Adults may not eat the snack Pg. 10
    • See information on teachers
  • Fresh fruit or fresh vegetables only(no raisins, craisins, or alfalfa sprouts) pg. 14-15
  • Dips— pg. 14-15
    • Vegetables only
    • Fat Free or Low Fat only
    • Serving sizes
ffvp handbook dec 2010 rules rules rules23
FFVP Handbook Dec. 2010Rules, Rules, Rules
  • Serve the FFV Snack the FIRST DAY OF SCHOOL
  • FFVP cannot be served as part of summer school sessions
  • Ask the vendor to invoice the Fresh Fruits and Vegetables purchased for this program on a separate invoice
  • Leftovers (pg. 18)
  • Grant funs cannot be used to buy fruit baskets to send home with students
team nutrition
Team Nutrition
  • Resources
  • Grant opportunity
    • Fall kick-off
forming partnerships pg 29 30
SDSU Extension

Educators

Local supermarket

Local farmer’s market

HealthySD.gov

Media

SD Dietetics Assoc

Nutrition Network

PTA/PTO

Community service groups

Ag in the Classroom

Area businesses

Wellness committee

Forming Partnerships pg.29-30
contact information
Contact Information

Janelle Peterson, Program Specialist

Child & Adult Nutrition Services

E-mail: janelle.peterson@state.sd.us

Cody Stoeser, Program Specialist

Child & Adult Nutrition Services

E-mail: cody.stoeser@state.sd.us

Call: 605-773-3413 (CANS main office)

605-773-2977 (Janelle)

605-773-3456 (Cody)

Website: http://doe.sd.gov/oess/cans/FFVP/index.asp