Running a Successful Program Abroad

1. Running a Successful Program Abroad Presented by Grace SchneiderDirector of Education Abroad The Center for Global Education - CUAbroad The Catholic University of America

2. Responsibilities Prior to Departure Training and documentation Pre-departure orientation Contract, if necessary Travel advance, if necessary Insurance roster (non-credit)

3. Training and Documentation Submit a program proposal form Vet the housing Register the participants Obtain Insurance Attend overseas program director training http://cuabroad.cua.edu/faculty/programdirectors.cfm

4. Pre-departure Orientation General program schedule & travel arrangements Academic expectations & university policies Credit, attendance, grading, behavior Withdrawal or dismissal from the program Health & Safety Insurance, immunizations, prescription medication Emergency protocol, important contact information Registering side trips in their GoAbroad online application General safety advice (pickpocketing, food, staying together, etc.) Accommodations Location Amenities such as laundry, kitchen facilities, linens, etc. Topics to Address:

5. Pre-departure Orientation Cell phones Packing Culture & culture shock Money matters Expected on-site costs Credit & debit cards, local currency Student Information Phone number while abroad Insurance cards (give to students) Topics to Address:

6. Documents to Bring Folder or binder with: • Important contacts • Student phone numbers • Itinerary • Passport copies • Insurance cards and information • Student medical information • Folder or envelope for receipts

7. Accessing Student Information Online • Go to http://goabroad.cua.edu/ • Sign in with your CUA network ID and password • Click ‘Applicants,’ then ‘Search.’Enter student name or program keyword and term. • Select application. • Click on ‘Questionnaires’ and ‘Profile’ tab to view student information: • Passport • Flight itineraries • Health form • Emergency contacts

8. Responsibilities While Abroad Teach, lead, or direct program activities! Resolve any incidents or emergencies with CUA or on-site help, if needed.Submit an incident report upon resolution of the incident. Maintain financial records.

9. Crisis Management Protocol • Remove the participants from danger • Contact local authorities to start handling the situation. • Call police, medical personnel, US Embassy, as appropriate. • Call Public Safety at 001-202-319-5111 • Give them the details of the situation. They will coordinate the on-campus response and help you decide what to do next. • Call Frontier MEDEX for assistance in evaluating the situation if there is a medical emergency involved. View the CUA Overseas Crisis Management Protocol online.

10. Submit grades File expense report within 10 days Review program evaluations Final report and budget review Recommended: Re-entry workshop or event Submit proposal for next year! Responsibilities Upon Return

11. CUAbroad Contact Information Webpages: CUAbroad Home Page CUAbroad Program Director Page Email: CUAbroad:cua-cuabroad@cua.edu Grace Schneider: schneiderg@cua.edu Mario Ortiz: ortizm@cua.edu Phone: CUAbroad: (202) 319-6010