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Pratham Softcon Pvt Ltd. Presents. YOJNA. FUND MANAGEMENT. SCHEME/YOJNA. MONITORING. SOFTWARE. Today’s Software for tomorrow. Yojna software. Other softwares are Stereo type having facility for financial accounting only .

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slide2

YOJNA

FUND

MANAGEMENT

SCHEME/YOJNA

MONITORING

SOFTWARE

Today’s Software for tomorrow

slide3

Yojna software

Other softwares are Stereo type having facility for financial accounting only

“Yojna” is not an accounting software but it’s a tailor made physical and financial monitoring software specially designed and developed to meet the requirement of Rural Development Department. “Yojna” software encompasses the feature of accounting and monitoring both physical and financial at one place. It rests on the philosophy that no monitoring can be successful unless it is integrated with the financial books of accounts.

Most of the software having no facility for monitoring

slide4

EXISTING SYSTEM

  • At most of the places manual accounting on single entry system.
          • Or
  • Branded softwares having facility for financial accounting only .
  • No Provision for monitoring physical progress and expenditure incurred on construction work.
  • No facility for monitoring and accounting of Capacity building programs.
  • No scheme/fund wise accounting.
  • No Budget Monitoring.
  • No online/web based accounting.
slide5

EXISTING SYSTEM

  • Separate data required to be kept for State, District offices, Blocks, Gram Panchayats and Villages this makes the reporting very tedious and lengthy, since we have to consolidate/synchronize data every time to view the consolidated report.
  • No facility for integration of financial books with other MIS softwares e.g. NREGA MIS,software for pay roll, HR & accounts.
  • No MIS reporting like Scio Economic reports and list of beneficiaries under various schemes, Grading of Self Help Groups.
slide7

SPECIAL FEATURES OF PROPOSED ‘’YOJNA’’ SOFTWARE

At Present Khandwa, Sagar & Betul Districts are online

  • Online/Web Based Accounting - All Districts, Blocks and Gram Panchayats can be connected to the State /District office and online accounting, monitoring and supervision can be done .
  • Maintenance of books of accounts on the basis of Double Entry System as required in the Accounting Procedure for DRDA ( 2001 ) issued by the Ministry of Rural Development, Government of India.
  • Online/Web Based Separate Books - Separate Books of accounts for each scheme/yojna like IAY, SGSY, NREGP, TSC and DRDA Administration etc for District, Block and Grampanchayats, in compliance with Guidelines of C&AG of India
  • Component And Head Wise Monitoring.
  • SeparateDouble Column Cash Book for each Schemes.
slide8

SPECIAL FEATURES OF ‘’YOJNA’’

Schedule of Rate is also avilable for preparation work estimates

  • Facility for preparation of Plan of construction work/capacity building programsand its integration with the financial books.
  • Online consolidated Monthly Expenditure Report With Budgets for monitoring both physical and financial progress .
  • Scheme wise Financial PositionofDistrict, Block and Grampanchayats
  • Scheme Wise Utilization Certificatefor District, Block, Grampanchayats showing amount received, spent and unspent at any particular time .
  • Schedule of assets created during the year.
  • Facility for Automatic Bank Reconciliation .
slide9

SPECIAL FEATURES OF ‘’YOJNA’’

  • For Chartered Accountants purposes we have given Pivot Table to view all the Data at their end without any requirement for actually having the software. Software has also the facility for putting up Audit Tick.
  • Integration of accounts with the other softwares of NIC Like NREGAMIS financial Data of “YOJNA” can be integrated with others or others data can be integrated with this software.
  • Integrated pay roll, HR & accounts.
  • Software has inbuilt tools for MIS e.g. Monitoring of construction work expenditure according to work wise and deviation from AS/TS, Grading of Self Help Group and Beneficiary related information like area and/or cast/gender wise lists.
  • List of beneficiaries and payment list.
slide10

Various options for connectivity

Bilingual

Online Multi-user

Single user

LAN Multi-user

slide11

Facility for maintaining the accounts for Field level agencies at one place

        • Block
        • Gram Panchayat
        • Village/SHG/Gram Sabha
slide12

First level where transactions are enacted

At Lowest level where transactions of VDCs/SHG etc are recorded

slide13

Component & head wise Monitoring. . E.g. in 12th Finance expenses are reported under the following components :-

  • WORK FOR BASIC NEEDS – 6907
  • DRINKING WATER – 6906
  • FINANCIAL ASSISTANCE TO LOCAL BODEIS - 6905

HOME

slide14

12th Finance

WORK FOR BASIC NEEDS – 6907

DRINKING WATER – 6906

FINANCIAL ASSISTANCE TO LOCAL BODEIS - 6905

HOME

slide16

SGSY

Central and State share of Grant

  • Components
  • Infrastructure.
  • Contingency
  • Revolving Fund
  • Trainings

HOME

slide17

BRGF

  • BRGF Components
  • Infrastructure development.
  • Capacity building
  • Provisioning of staff
  • Trainings

HOME

slide19

Total Sanitation campaign

  • Hardware
  • School Sanitation
  • Aganwadi Sanitation
  • Individual Sanitation
  • SC
  • ST
  • General

Startup

Admin

IEC

HOME

slide22

Scheme wise Annual/periodical Statements of Receipt and Payment Account, Income and Expenditure Account and Balance Sheet for District, Blocks and Panchayats.

slide26

Facility for setting up budget for various heads and category separately for each scheme/fund.

  • Concurrent budget monitoring while making entries in accounts.
  • Online consolidated Monthly Expenditure Report With Budgets.

Both physical and financial

slide28

Physical achievements

Financial achievements

slide31

Utilization Certificate for District, Blocks, Gram Panchayats showing amount received, spent and unspent at any particular time .

slide32

UTILISATION CERTIFICATE

Grant received

Opening unspent

Interest

Unspent amount

Amount Utilised

HOME

slide33

Report on financial Position from  grass root level.

closing balance

Opening Balance

Expenditure incurred

Fund received

HOME

slide37

Schedule of assets created during the year

Value of assets

Supplier

Quantity received

Quantity disposed off

Location & identification

slide38

WORK MONITORING AND ACCOUNTING

  • Plan/project can be prepared with facility for obtaining technical, administrative sanction.
  • Funds received and Expenditure incurred can be tracked according to plan/project.
  • Prepared plans are integrated with the accounts.

HOME

slide39

Labour detail

Technical, administrative sanction

Payment schedule

Source of finance e.g. own contribution, grant etc

Material detail

HOME

slide40

Sanction Details

MB Valuation

Exp. Incurred on labour and material

HOME

CC status

slide41

MONITORING AND ACCOUNTING OF CAPACITY BUILDING PROGRAMS

  • Plan for Capacity Building Programs can be prepared with facility for obtaining technical & administrative sanction for programs.
  • Funds received and Expenditure incurred can be tracked according to plan.
  • A plan wise report can be obtained having details of administrative and technical sanction, expenditure incurred, sponsor details, number of trainees, etc.

HOME

slide43

HR MODULE

  • Employee Data Base and facility for maintaining Service Book
  • Facility for creating pay scale
  • Facility for automatic increment, increment withheld
  • Promotion and Transfer
  • Leave Management
  • Pay Bill Design and Generation
  • Facility for integration of pay bill with accounts books.
  • Generation of PF Challans and reports.
slide50

MODULE FOR SELF HELP GROUP

  • SHG and Member registration
  • Rerecording of meeting minutes
  • Saving transaction and loan activities
  • Facility for deigning loan and saving products
  • AUTOMATIC MEMBERS AND SHG GRADING ( Presently on three parameters i.e. number of meetings conducted, saving balance and date of joining at least 3 months old.
  • Member wise as well SHG wise saving, withdrawal and deposit reports.
  • Activity wise & Member wise as well SHG wise Loan, repayment and outstanding reports.
slide58

MIS REPORTS

Panchayat Wise Disbursement Register

slide59

EDGE OVER OTHER SOFTWARES

  • Real time online & WebBased accounting no data synchronization is required.
  • Accounts maintenance of up to village level.
  • Separate Books for Each Scheme/Yojna.
  • Physical and Financial both accounting is possible in other popular software only financial accounting is possible.
  • Reporting as per the components as required by the Govt. of India
  • Report on financial Position from  grass root level.
  • Inbuilt MIS and also integrated with MIS of NREGA/BPL data
  • Pay Billand HR Management including service book, promotion, transfer posting and leave management.
  • Preparation of Work Plan of construction workand its integration with the books of accounts.
  • Preparation of plan for Capacity Building Programshaving details of sanctions, expenditure incurred, sponsor details, number of trainees, etc.
  • Integrated module for Self Help Group accounting and monitoring.