eSHARS Training

1. eSHARS Training Presented by: Sheena Joslyn Provider: Medicaid Finance and Consulting Services (HISD) WEBSITE: eSHARS.com Source: MFCS, a division of the Houston Independent School District

2. OVERVIEW Booklet Pages Logging in Step-by-Step Instructions Screen Shots Source: MFCS, a division of the Houston Independent School District

3. Website Example-After Login Source: MFCS, a division of the Houston Independent School District

4. UserID = email address • Login = resetschool • 5 Tabs • Birdville = Live data • Training = Fake data • Booklet page 23 • Page 37 = IMPORTANT reminders • Communication • Add a Visit from Scratch • Review Pending Approval of Visits • View your Visit History • View Student Info. • View Student Logs • Add a New Student • View my caseload Booklet Pages & Logging In Source: MFCS, a division of the Houston Independent School District

5. Website Example-Training Tab Source: MFCS, a division of the Houston Independent School District

6. Website Example-Visit Tab Source: MFCS, a division of the Houston Independent School District

7. “View My Caseload” (on right side)..allows to add students to caseload • Place checkmark next to students you need in your caseload • Pages of students, scroll to bottom • Removing a student, right side of screen, place a checkmark next to their name and click “Remove” • Click “close” Building Your Caseload Source: MFCS, a division of the Houston Independent School District

8. Expands Website Example-Caseload Source: MFCS, a division of the Houston Independent School District

9. Website Example-Added Students Source: MFCS, a division of the Houston Independent School District

10. Highlight student and choose service • In this example we’re creating a Speech Evaluation Service • “Add a Visit From Scratch” (3rd box) • Choose: Location, Date, Visit Start Time, and Length of visit • “Next” • Next screen = 2 questions • Before this Evaluation, was this Student Special ED? • After this Evaluation, will this Student be Special ED? • “Create” 1. Add A Visit From Scratch Source: MFCS, a division of the Houston Independent School District

11. Website Example-Speech Eval. Source: MFCS, a division of the Houston Independent School District

12. Evaluations only billable if the student has an existing Special Ed. label or qualified for one. If you answer “No” = don’t bill Website Example-Speech Eval. Source: MFCS, a division of the Houston Independent School District

13. Website Example-Speech Eval. Source: MFCS, a division of the Houston Independent School District

14. Website Example-Therapy Session Source: MFCS, a division of the Houston Independent School District

15. Website Example-Therapy Session Source: MFCS, a division of the Houston Independent School District

16. Highlight Student from caseload • “Review Pending Approval of Visits” (3rd box) • Choices: • Ready To Bill • Reviewed but Failed • Review Later • “Save “ • Highlight Student from caseload • “View Your Visit History” (3rd box) 2. Review Pending Approval of Visits&3. View Your Visit History Source: MFCS, a division of the Houston Independent School District

17. Website Example-Pending Approvals Source: MFCS, a division of the Houston Independent School District

18. Website Example-Visit History Source: MFCS, a division of the Houston Independent School District

19. Tabs are: • Visit History • Log • ARD History • Medicaid History • Campus History • Visit History (Delete, View, and change billing status) *ALERT: If not ready to bill, put into Completed-DO NOT BILL Status • Log (Keep track of why services weren’t performed and ARD hours completed) • ARD History (Modify and/or Add an ARD) *CAUTION: There may be services already present that need to stay within the active ARD *The ARD date can overlap the most recent ARD, but cannot overlap an existing Visit 4. View Student Information Source: MFCS, a division of the Houston Independent School District

20. Website Example-Student Info. Source: MFCS, a division of the Houston Independent School District

21. Website Example-Log Tab Source: MFCS, a division of the Houston Independent School District

22. CAUTION!! Website Example-ARD History Source: MFCS, a division of the Houston Independent School District

23. 5. View Student Logs Source: MFCS, a division of the Houston Independent School District

24. Communication via phone or BISD email • Add students via Sheena Joslyn • “Help” online • Parental consent • View pending visits • Setup a billing schedule • Make sure student has ARD/IEP Reminders Source: MFCS, a division of the Houston Independent School District

25. Troubleshooting & Email to HISD Website Example-Help Tab Source: MFCS, a division of the Houston Independent School District

26. Sheena Joslyn • (817) 547-5735 • Sheena.joslyn@birdvilleschools.net • Misty Brown (Alternate) • misty.brown@birdvilleschools.net • Houston ISD • (800) 381-6334 • eshars@houstonisd.org Contacts