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Time and Attendance Project Implementation

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  1. Time and Attendance Project Implementation Timekeeper Training #3 September 30, 2019

  2. Welcome to Timekeeper Training! Please click on the link in the email sent by Elizabeth-Latta Brother this morning in order to access the Kronos development site. If you didn’t get an email or if you need help accessing the site? Please let us know as soon as possible. Log in using your regular username and password.

  3. Today’s Outcomes To further understand how the system calculates and tracks time To learn how to sign off on timecards To understand the function of genies To verify leave for employees

  4. Connector - Choose a colored ball. Think about your answers to the following questions: What was a comfort food for you as a child? What is one of your very favorite places? Find 2-3 others with the same colored ball as you and share your responses.

  5. Let’s dig in!!

  6. Genie Understanding the functions Verification of employee Who is assigned to your location Are they configured correctly? Look Ahead/Close Agenda Introductions Refresher from the 16th Rounding rules How to create a leave request How to edit & add punches How sign off works Weekly review Approval process Pre-sign off quality control tasks Break

  7. Refresher from the 16th

  8. Rounding rules

  9. Request Time Off

  10. Request Manager

  11. How to edit & add punches - missed punch

  12. How to edit a punch

  13. How to leave a note

  14. How sign off works

  15. How Kronos and GP work together

  16. Weekly Review/Approval Timeline • Monday: All employees review and approve their timecard for the previous work week. • All needed changes/revisions should be completed by the supervisor before the employee approves the timecard. • Temporary employees need to approve their timecards if they are available to do so. • Tuesday/Wednesday: The supervisor approves all employee timecards for the previous work week. • If the employee is on leave or not working, the supervisor can review, edit, and approve the employee’s timecard in his/her absence.

  17. How to complete sign off • Pre-sign off quality control tasks: • Step 1: Review leave washing • Step 2: Check Request Manager for outstanding leave requests • Step 3: Run Pay Period Close genie B. Complete sign off

  18. Step 1: Review for leave washing

  19. Review Total Hours genie (ungrouped)

  20. Review Total Hours genie (grouped)

  21. Step 2a: Is there anything outstanding in the Notification Center?

  22. Step 2b: Review outstanding leave requests

  23. Step 3: Run Pay Period Close genie

  24. Complete sign off

  25. Break

  26. Genies

  27. What are genies?

  28. Verification of employees

  29. Look Ahead/Close

  30. Look Ahead/Close • Discuss timeline for launch • Review training calendar • Feedback survey