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Spring 2009 Elementary AIMS & Terra Nova Pre-Test Training PRESENTED BY Cindy Hurley District Testing Coordinator Tucson Unified School District 225-5418 Agenda Introductions Part 1 – District Test Coordinator Responsibilities Part 2– Receiving Materials Part 3 – Test Administration

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spring 2009 elementary aims terra nova pre test training

Spring 2009 Elementary AIMS &Terra Nova Pre-Test Training

PRESENTED BY

Cindy Hurley

District Testing Coordinator

Tucson Unified School District

225-5418

agenda
Agenda

Introductions

Part 1 – District Test Coordinator Responsibilities

Part 2– Receiving Materials

Part 3 – Test Administration

Part 4 - Returning Materials

critical dates for spring 2009
Critical Dates for Spring 2009
  • A copy of the critical dates is in your testing packet
  • Dates for each test administration
    • AIMS DPA Writing / Reading/Math
    • Terra Nova
    • AIMS Science - 4th grade
    • Mathematics Field Test – grades 3 – 5
  • Make note of and plan for all critical dates
  • Due to our Spring Break---we have less time than ever to return and check-in materials. We all have to pull together on this!
critical dates for elementary schools aims dpa terranova science math field test
Critical Dates for Elementary Schools AIMS DPA, TerraNova, Science & Math Field Test
  • AIMS DPA Materials Delivery Mar. 9-12
  • Materials Delivery to Sites Mar. 19 – 20
  • Short-Add Window Closes Mar. 23 4:00 pm
  • AIMS DPA Writing Mar. 31
  • AIMS DPA Reading/Math Part 1 Apr. 1 *
  • Terra Nova Grade 2 Apr. 1
  • AIMS DPA Reading/Math Part 2 Apr. 2
  • Terra Nova Grade 2 Apr. 2
  • AIMS DPA Reading/Math Part 3 Apr. 3
  • AIMS Science – 4th Grade Apr. 7 (no make-up)
  • AIMS Math Field Test – Gr. 3-8 Mar. 30 – Apr.16 (no make-up)
  • AIMS Check-In of Materials Apr. 15 – Apr. 21

* Please note, April 1, Wednesday , is a regular length school day

(A copy of this is in your test packet)

who tests
Who Tests?

Terra Nova

  • Students in grade 2

AIMS DPA

  • Students in Grades 3 – 5

AIMS Science

  • Students in Grade 4

AIMS Math Field Test

  • Students in Grade 3 – 5

Remember: All Students Test in grades 3 – 8 test on AIMS

They either take AIMS or AIMS-A

additional students who may test
Additional Students Who May Test
  • Non-enrolled students may participate in AIMS testing:
    • Private schooled students
    • Home schooled students
  • Non-enrolled students many not participate in the field test

Part 3 - Test Administration

district test coordinator responsibilities

District Test CoordinatorResponsibilities

Part 1 - Test Coordinator Responsibilities

test coordinator responsibilities
Test Coordinator Responsibilities

Part 1 - Test Coordinator Responsibilities

Train school test coordinators, test administrators, and test proctors

Order, coordinate, distribute, and collect all test materials for you school

Act as liaison between your school and the District Testing Coordinator

Assume responsibility for all testing at your site

provide training
Provide Training

Part 1 - Test Coordinator Responsibilities

All test administrators and proctors throughout state are required to attend a pre-test training through their district/charter before each test administration

Any person administering AIMS or TerraNova tests is required to attend

Every adult in a test room must have received training in the correct test administration procedures

material delivery window
Material Delivery Window

March 9 – 12

  • AIMS DPA, AIMS Science, Mathematics Field Test, and TerraNova delivered to testing warehouse

March 19 – 20

  • Materials delivered to sites

Part 2 - Receiving Materials

receiving materials13
Receiving Materials
  • Each shipment that is received must be inventoried
    • Packing list is in box 1
    • Verify all materials have been received
  • Verify that the number of materials received is sufficient for the number of students testing
  • If additional materials are needed, they must be ordered immediately (see short-add deadlines).
    • Email Cindy Hurley how many you need for each content area

Part 2 - Receiving Materials

elementary school test materials test books
Elementary School Test Materials Test Books
  • Grade 2
      • TerraNova – consumable scorable test book
  • Grade 3
      • AIMS DPA W/R/M consumable scorable test book
      • Math Field Test consumable scorable test book
      • 1 nonscorable writing draft booklet

Part 2 - Receiving Materials

elementary school test materials test books15
Elementary School Test Materials Test Books

AIMS DPA and Field Test - Grades 4 - 5

  • 2 test books
    • Combination Writing, Reading, Mathematics
    • Mathematics Field Test
  • 1 scorable answer document
    • Writing, Reading, Mathematics, Mathematics Field Test
    • Students must bubble the Field Test form code on answer document

Science - Grade 4

  • 1 test book
  • 1 scorable answer document

Part 2 - Receiving Materials

test coordinator kit
Test Coordinator Kit

Contents of Test Coordinator Kit

  • Test Coordinator’s Manual
  • Packing List box 1
  • Student Bar Code Labels, Instructions, and Reference List

Part 2 - Receiving Materials

short add window
Short-Add Window

Critical Information

Must order any test shortages by March 23, at 4:00 pm

for:

AIMS DPA Writing, Reading & Math Mathematics,

AIMS Science

There is no short-add for Mathematics Field Test

Part 2 - Receiving Materials

test administration

Test Administration

Part 3 - Test Administration

test administrators are required to
Test Administrators are required to:
  • Attend training scheduled by the Site Test Coordinator
  • Read and sign a security agreement
  • Adhere to all test administration security procedures
  • Follow test administration directions exactly as stated in the Test Administration Directions
  • Read the test administration script aloud to the student exactly as stated in the Test Administration Directions
test security
Test Security

Part 3 - Test Administration

  • It is unethical and will be viewed as a violation of test security for any person to:
    • Examine content of any portion of test
    • Disclose or allow to be disclosed the content of any portion of test or any test item before, during, or after test administration
    • Influence students’ answers by offering assistance of any kind
    • Change or review students’ answer choices, including the writing rough draft and writing final copy
test security21
Test Security

Part 3 - Test Administration

  • It is unethical and will be viewed as a violation of test security for any person to:
    • Photocopy, transcribe, or in any way duplicate any part of AIMS test books
    • Fail to return all test materials, including unused documents
    • Participate in, direct, aid, counsel, assist in, encourage, or fail to report any violations of these test administration security procedures
    • Allow students to have access to test questions, writing prompts or share information prior or during test administration
    • Use scratch paper
test security22
Test Security

Part 3 - Test Administration

  • All adults involved in testing must read and signthe Security Agreement Spring 2009
  • Review security procedures in Test Administration Directions on

page 3

  • Security agreements must be retained at district or school for a minimum of 6 years
  • Return principal’s security agreement to District Test Coordinator
prior to testing
Prior to Testing

Part 3 - Test Administration

  • Prepare the Testing Room
    • Cover or remove all visual aids
    • Lighting and ventilation should be good
    • Free from distractions and interruptions
    • Arrange seating appropriate for testing

Refer to the Test Administration Directions p. 2-3 and Test Coordinator’s Manual p. 6 for further instructions

tn test dates
TN Test Dates
  • TerraNova given over two days

- April 1

- April 2

  • Make-up Window ends April 17
  • Three sections to be administered
    • Reading
    • Language Arts
    • Mathematics
slide26
Approximate TerraNova Times

It is permissible to change the order of the tests.

26

slide27
TerraNova Student Demographics
  • Most students will have a precoded Student Information Sheet (SIF) – no demographics need to be filled in. This SIF must be placed behind the front cover of the test book when the tests are returned. Do not remove them.
  • If there is no precoded SIF for a student, then student-identifying information will need to be filled in by school personnel. Follow the directions on pgs. 6-7 of the Test Directions to enter the information in by hand.
  • If a student has used an accommodation, then boxes AA must befilled in on their answer document – see slides 28 & 29.
slide28
X

BB (no longer valid)

AA

28

slide29
Filling in Sections AA and BB

on TerraNova Answer Document

BB

No Longer Valid

Note: This information can only be found in the Test Coordinator Manual – Pg. 12.

29

mathematics field test
Mathematics Field Test

NEW

The field test is necessary to prepare for the redesigned Spring 2010 AIMS Mathematics test that will be aligned to the newly adopted Arizona Mathematics Standards

Administration will follow the same procedures as the AIMS DPA Math

Every student enrolled in a district school or who tests on AIMS will participate in the field test

Part 3 - Test Administration

mathematics field test31
Mathematics Field Test

NEW

Grades 3 – 5

  • 18 items
  • Estimated times 45 – 60 minutes
  • Scheduling is flexible within test window
  • Students should receive same accommodations as on AIMS DPA Mathematics

Part 3 - Test Administration

mathematics field test32
Mathematics Field Test

NEW

  • Teacher Directions for the field test will be included in the Test Administration Directions
  • Test materials will be provided based on online ordering for AIMS DPA
  • No make-up for Mathematics Field Test

Part 3 - Test Administration

timing for aims
Timing for AIMS

AIMS tests are untimed.

These are estimated times necessary for the vast majority of students to complete the test

For students who are not finished in the allotted time, arrangements must be made to allow them to finish testing

NO AIMS testing session may carry over to the next school day

Part 3 - Test Administration

aims breaks
AIMS Breaks

Stretch breaks:

  • Writing – between rough draft and final draft

Significant breaks:

  • Reading / Mathematics – each day between administration of Reading test and administration of Math test
  • Science – Grade between session 1 and 2
acceptable aims resources
Acceptable AIMS Resources
  • AIMS Writing
    • Commercially published English dictionary
    • Commercially published English thesaurus
    • Several copies must of these must be available in each testing room during the writing test
  • AIMS Writing/Reading/Math
    • Translation dictionaries for ELL students

Part 3 - Test Administration

unacceptable resources for aims
Unacceptable Resources for AIMS

Items that may not be used for any portion of AIMS:

  • Math manipulatives:
    • charts, and aids, including but not limited to a ruler, number line, compass, and an abacus
  • Electronic devices including but not limited to:
    • Computers, calculators, cell phones, digital watches, personal digital assistants, and portable music players
  • Scratch Paper

Part 3 - Test Administration

use of unacceptable resources
Use of Unacceptable Resources

Test Administrators who observe students using unacceptable resources are to remove the item as soon as possible

Student must be allowed to continue testing

After investigating situation thoroughly, notify Cindy Hurley (225-5418)

You may be requested to fill out an incident report

(see copy in test coordinator packet)

Part 3 - Test Administration

use of scratch paper
Use of Scratch Paper
  • Can not use any scratch paper for any portion of the AIMS test. Students may write inside test books.
  • Can use scratch paper for TerraNova,
if a test needs to be invalidated
If A Test Needs To Be Invalidated
  • Only The Arizona Department of Education can make the determination to invalidate a test
  • When a testing issue occurs notify Cindy Hurley (225-5418) as soon as possible and then she will get guidance from ADE
  • The Arizona Department of Education recommends that the student’s parents or guardians receive written notification of the incident and its consequences
handling materials
Handling Materials

Keep answer documents intact

Use only pencil on answer documents

For AIMS Writing, only responses that are handwritten in pencil on the pages designated “Final Copy” will be scored

Be sure any large print and Braille have been transferred to a regular answer document

Part 3 - Test Administration

students who leave room during testing
Students Who Leave Room During Testing
  • Students are to remain into the testing room during the entire scheduled testing session
  • Students are allowed to go to the restroom
  • Only one student may leave at a time
    • Students must turn in test materials before they leave the room and give back when they return

Part 3 - Test Administration

students who leave school during testing
Students Who Leave School During Testing
  • Students who leave school before completing a particular test session are ineligible to continue the test for that session
    • This includes students who leave because of illness.
    • High School students are not eligible to participate in the make-up test for this content area
  • Answer document will be sent in for scoring even if student did not finish testing
  • ADE recommends documenting time student left and reason for leaving early

Part 3 - Test Administration

disruptive students
Disruptive Students

Students who disrupt testing, refuse to participate, receive help from others, or otherwise engage in behavior not consistent with a acceptable classroom behavior should be subject to disciplinary procedures established by the school

Students should be allowed to continue testing in a different location so that other students may test undisturbed

Incident report must be completed and submitted to ADE for all possible cheating situations

Part 3 - Test Administration

monitoring testing
Monitoring Testing

Move about room unobtrusively

Make sure students are progressing through the test

Allow students to work at their own pace

Supervise room at all times

Answer students questions that pertain only to clarification of test directions

Verify students are marking answers in proper locations

Part 3 - Test Administration

as students finish testing
As Students Finish Testing

Collect student test book and answer document – make sure student has written name in top corner

Check answer document to verify student has completed proper sections of test and have not used ink

Check inside test books to make sure no answer documents are tucked inside

Part 3 - Test Administration

aims bar codes
AIMS Bar Codes

Use correct bar code for

correct test

  • Grade 3
    • 1 set for AIMS DPA
    • 1 set for Mathematics Field Test
  • Grade 4
    • 1 set for Combined AIMS DPA/Field Test
    • 1 set for AIMS Science
  • Grade 5
    • 1 set for Combined AIMS DPA/Field Test

Part 3 - Test Administration

aims bar codes48
AIMS Bar Codes

Part 3 - Test Administration

aims bar codes49
AIMS Bar Codes

Master Label

Bar CodeLabel

Extra Bar Code

Part 3 - Test Administration

student identification information aims
Student Identification Information - AIMS
  • Per instructions in Test Administration Directions student identification located on the front covers of the test books and answer documents, MUST be completed by the student prior to testing
    • Student name
    • Teacher
    • School
    • District

Part 3 - Test Administration

slide51
Placement of Pre-Coded Barcode Labels

Pre-coded student barcode labels are to be placed on the front of the student answer document in the designated area.

You must utilize only a CTB-generated label with a barcode. Do not write or mark in the designated barcode label space.

Student MUST

complete

this section

student bar code labels for aims
Student Bar Code Labels for AIMS
  • If there is a bar code label USE it
  • Bar code labels are provided for each test administration
  • Place the label with the bar code on the front of the corresponding AIMS answer document.
  • Only the Test Coordinator, Test Administrator, or Test Proctor should place bar code labels on answer documents
student bar code labels for aims53
Student Bar Code Labels for AIMS

If the student information on the label is incorrect, it needs to be changed through SAIS

Never write or try to make changes on the label

Part 3 - Test Administration

student demographic information for students without aims labels
Student Demographic Information for Students Without AIMS Labels
  • For students without a bar code label, the grid on the top half of the back must be completed by school personnel
  • The bottom half is not necessary in our district
private school or home school student demographic information
Private School or Home SchoolStudent Demographic Information
  • Fill in the top half of the back side of the AIMS answer document and since there is no SAIS #, put in student’s phone number where the student ID field is
  • Mark box 6 (not enrolled) on bottom half of the back side of the AIMS answer document
slide56
2

Top Half of Back of Answer Document

Complete only for students

without bar code labels

56

Part 3 - Test Administration

bottom half of back of answer document
Bottom Half of Back of Answer Document

Do not need to complete except for #6 (not enrolled) for a

home schooled or private school student.

57

Part 3 - Test Administration

test accommodations
Test Accommodations
  • All Test Administrators are to read the Testing Accommodations Guidelines for 2008 – 2009 (copy in your testing packet)
  • Universal accommodations are available for all students
  • Standard accommodations are available for Special Education students with an IEP, 504 students, and English Language Students
    • Not all accommodations appropriate for instructions are available for use during a standardized state assessment

Part 3 - Test Administration

returning materials

Returning Materials

Part 4 - Returning Materials

return of materials
Return of Materials
  • You need to make an appointment to schedule your return. Please call 225-5418 and be sure to tell the person that answers why you are calling
  • We can not accept any drop-ins…you must schedule
  • Because there is less time than ever before to return materials, you will need to organize return of materials as you go and immediately after the last test administered
slide61
CTB

Pick-Up

61

return date windows
Return Date Windows
  • April 15 – 21
    • Due to our Spring Break, we have lost several days for make-up as well as for checking-in materials
    • Even though the test window does not close until April 17, please schedule an early return if you finish before April 17
    • It will not be possible to check-in materials for every school at 3:30, so some schools will need to come throughout the day
    • Please seek support early from your school to be released during the school day for return of materials
    • Testing this year requires more flexibility than ever this year
    • Please call 225-5418 as soon as you can to set up an appointment – be sure to tell whoever answers the phone that you are calling to set up a return of materials
inspecting scorable materials
Inspecting Scorable Materials

Did student complete his/her name, teacher, school and district on front of test book and answer documents

Is student bar code in correct area? If no label, demographic information must be complete on back top half

Is the letter for the math field test form correctly coded on answer documents

Large Print or Braille - Are student responses transferred to a standard answer document

Part 3 - Test Administration

inspecting scorable materials64
Inspecting Scorable Materials

Accommodation information is complete for students receiving standard accommodations

Erasures are complete and clear on answer documents

Light marks and marks not made with a no. 2 pencil should be marked over with a no. 2 pencil

Part 3 - Test Administration

returning materials to testing warehouse
Returning Materials to Testing Warehouse
  • Separate test books and answer documents. Keep AIMS,

TN, Field Test and Science in their own stacks

  • Keep test books in separate labeled boxes from

answer documents

  • Test Books need to be grouped by content area
  • Answer documents need to be grouped by

content area and then by used and unused

  • Used AIMS answer documents need to be sorted further

by grade level – use a colored paper to separate

Part 4 - Returning Materials

need help have questions

Need help? Have questions?

Email Cindy Hurley

or

Call her @ 225-5418

slide67
What do you mean I am missing a test book???

AIMS

AIMS

AIMS

AIMS

TerraNova

A big heartfelt thanks for all your hard work and effort to

Help get the best test results we can!!

67

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