Sheltered Workshops and Non-Profits Sandra L. Gill, VCO – Division of Purchases and Supply SPECIAL GUESTS Jack Hayek – Department of Rehabilitative Services Karen Tefelski - va ACCSES Who are they?
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Sandra L. Gill, VCO – Division of Purchases and Supply
Jack Hayek – Department of Rehabilitative Services
Karen Tefelski - vaACCSES
Exemptions from competition for certain transactions.
A. Any public body may enter into contracts without competition for:
1. The purchase of goods or services that are produced or performed by:
a. Persons, or in schools or workshops, under the supervision of the Virginia Department for the Blind and Vision Impaired; or
b. Nonprofit sheltered workshops or other nonprofit organizations that offer transitional or supported employment services serving the handicapped.
Purchases to be made in accordance with the Virginia Public Procurement Act (§ 2.2-4300 et seq.) and regulations of Division; exempt purchases.
B. The regulations adopted by the Division shall: 6. Establish conditions under which a public body shall demonstrate a good faith effort to ensure that state contracts or subcontracts for goods or services that involve the manual packaging of bulk supplies or the manual assemblage of goods where individual items weigh less than 50 pounds be offered to nonprofit sheltered workshops or other nonprofit organizations that offer transitional or supported employment services serving the handicapped.
Purchases from nonprofit sheltered workshops of Virginia serving the handicapped.
B. Any item or service included on the list required by subsection A may be purchased by the Division from nonprofit sheltered workshops serving the handicapped without competitive procurement, if the Division is satisfied that the items and services (i) can be purchased within ten percent of their fair market value, (ii) will be of acceptable quality, and (iii) can be produced in sufficient quantities within the time required.
C. Nothing in this section shall prohibit the Division from amending the list required under subsection A by adding categories to the list after it has been published.
Nonprofit Sheltered Workshops and Nonprofit Organizations. State agencies may purchase selected goods and services from nonprofit sheltered workshops and nonprofit organizations serving the handicapped without competition if the goods or services:
(1) are of acceptable quality;
(2) can be supplied within the time required;
(3) are not produced by schools or workshops under the supervision of the Virginia Department for the Blind and Vision Impaired or by inmates confined in State correctional institutions; and,
A commodities list of available goods and services provided by nonprofit sheltered workshops and nonprofit organizations of Virginia serving the handicapped is accessible from a link on the eVA home page, www.eva.virginia.gov.
Purchase of goods from nonprofit sheltered workshops and nonprofit organizations should be accomplished by utilizing an appropriate agency purchase order. Contracts may be negotiated with individual nonprofit workshops and nonprofit organizations serving the handicapped for nonprofessional services (Code of Virginia, § 2.2-1118). When establishing contracts for goods or services that involve the manual packaging of bulk supplies or the manual assemblage of goods where individual items weigh less than 50 pounds buyers should include the Nonprofit Sheltered Workshop and Nonprofit Organizations special term and condition, Appendix B, Section II .
A. Where it is practicable for any portion of the awarded contract to be subcontracted, the contractor is encouraged to offer such business to nonprofit sheltered workshops and nonprofit organizations serving the handicapped. A list of nonprofit sheltered workshops and nonprofit organizations of Virginia serving the handicapped can be found at www.vadrs.org.
B. Each prime contractor who is awarded a contract where using a non profit sheltered workshop or nonprofit organization serving the handicapped is a condition of the award, shall deliver to the agency or institution, on or before request for final payment, evidence and certification of compliance. When a portion of the contract has been subcontracted to these organizations and upon completion of the contract, the contractor agrees to furnish the purchasing office, at a minimum, the following information: name of nonprofit sheltered workshop or nonprofit organization serving the handicapped, telephone number, total dollar amount subcontracted, and type of product/service provided. Final payment under the contract may be withheld until such certification is delivered or other appropriate remedies may be assessed in lieu of withholding such payment.
* When Used:
Use paragraph A. if the solicitation involves the packaging or assemblage of goods where the individual item weighs less than 50 pounds and can be performed by a nonprofit sheltered workshop or nonprofit organization serving the handicapped.
Use paragraph B. in solicitations for goods, and nonprofessional services, that involves the packaging or assemblage of goods where the individual items weighs less than 50 pounds when a use of a nonprofit sheltered workshop or nonprofit organization serving the handicapped is a condition of the award (see 2.2 c.).
Can be used as a source without competition when products or services to be supplied:
are of acceptable quality
can be supplied within the time required
are not produced by Corrections or DBVI
can be purchased within 10% of fair market value
Can be used as a source without competitionWhat does it mean?
Should include special term and condition 61 to encourage the use (subcontract) of nonprofit sheltered workshops and nonprofit organizations serving the handicapped for the assemblage or packaging of goods weighing less than 50lb.
Should include a special term and condition to encourage the use (subcontract) of nonprofit sheltered workshops and nonprofit organizations serving the handicapped for the assemblage or packaging of goods weighing less than 50lb.What does it mean?
Employment Services Organizations or ESOs
assembly and disassembly
auto – detailing
bulk mail preparation
commercial/industrial sewing, box stitching
component tray washing
corrugated boxes and paper products
custodial and janitorial services
custom wood crates
cutting and sewing
data conversion; scanning
data entry services
deliveries, door-to-door flyers, door hangers
food service operation
grounds clean-up, janitorial/custodial
hand assembly projects
industrial work crew
janitorial and custodial services
labelingWhat goods and services do they offer?
mail and fulfillment services include
maintenance, internet capable
manufacturing corrugated protective pyramid pads for furniture industry
mass mailing, labeling , zip sorting
pallets and skids
pallets, crates, shipping containers,
parking lot and grounds maintenance
patch work linen products
preparation and bundling
rework, disposable cloth wipes
scanning & imaging
shrink wrap services
sign making – street and specialty signs
silk screening – hats, shirts, bags
soldering, welding – RF and sonic
sorting and packaging
stuffing, sealing, labeling, zip sorting
sub-assembly of metal products
wicker and wooden containers
wrapping poly baggingWhat goods and services do they offer?
Leverage the state’s acquisition policies and the need for quality products and services while supporting important socioeconomic goal of providing increased employment opportunities for Virginians with disabilities.
Time savings with ease of searching for a qualified and experienced supplier of products or services
Paperwork & pre & post award cost savings through development of long-term relationships with quality outcomes eliminating the need to re-compete contracts.
Quality services & products from experienced vendors
Motivated & Reliable workforce dedicated to customer satisfaction
Superior performance and attendance ratings of employees
Eliminates constant headaches and high turnover from entry level and low-skilled FTEs
New tax revenues from wages of previously unemployed Virginians
Ongoing employment supports for contract employees at no cost to the contracting agencyBenefits for Government
Mailroom Operation & Management
Forms Publication Storage and Fulfillment
Warehouse Operation & Management
Shipping & Receiving
Call Center Operations
Supply Room Operation
Reproduction & Copy Distribution Center Management
Vehicle Maintenance Services
OtherFederal GovernmentContractsAdministrative Services
Bureau of Alcohol & Tobacco
Dept of Commerce
Defense Logistics Agency
Defense Supply Center
U.S. Marine Corps HQ
Federal Trade Commission
Fish & Wildlife Service
Food & Drug Admin.
Federal Aviation Administration
Dept of Energy
Dept of Agriculture
Agency for Healthcare Research & Quality
Federal Aviation AdminFederal GovernmentPartners
6295 Edsall Rd. Ste. 175
Alexandria, VA 22312
Sandra Gill – firstname.lastname@example.org
Jack Hayek - Jack.Hayek@drs.virginia.gov
Karen Tefelski – email@example.com