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Sheltered Workshops and Non-Profits Sandra L. Gill, VCO – Division of Purchases and Supply SPECIAL GUESTS Jack Hayek – Department of Rehabilitative Services Karen Tefelski - va ACCSES Who are they?

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sheltered workshops and non profits

Sheltered Workshops and Non-Profits

Sandra L. Gill, VCO – Division of Purchases and Supply

SPECIAL GUESTS

Jack Hayek – Department of Rehabilitative Services

Karen Tefelski - vaACCSES

who are they
Who are they?
  • VPPA § 2.2-4301 - "Sheltered workshop" means a work-oriented rehabilitative facility with a controlled working environment and individual goals that utilizes work experience and related services for assisting the handicapped person to progress toward normal living and a productive vocational status.
who are they3
Who are they?
  • APSPM - Nonprofit Sheltered Workshops and Nonprofit Organizations Serving the Handicapped: A work-oriented rehabilitative facility certified by the Department of Labor (DOL) under Statutory Provision Section 14 (C) Fair Labor Standards Act, with a controlled working environment and individual goals which utilizes work experience and related services for assisting the handicapped person to progress toward normal living and a productive vocational status (§ 2.2-4301). Nonprofit sheltered workshops and nonprofit organizations are also referred to as Employment Services Organizations (ESOs).
code section 2 2 4344
Code Section § 2.2-4344

Exemptions from competition for certain transactions.

A. Any public body may enter into contracts without competition for:

1. The purchase of goods or services that are produced or performed by:

a. Persons, or in schools or workshops, under the supervision of the Virginia Department for the Blind and Vision Impaired; or

b. Nonprofit sheltered workshops or other nonprofit organizations that offer transitional or supported employment services serving the handicapped.

code section 2 2 1111
Code Section § 2.2-1111

Purchases to be made in accordance with the Virginia Public Procurement Act (§ 2.2-4300 et seq.) and regulations of Division; exempt purchases.

  • All purchases made by any department, division, officer or agency of the Commonwealth shall be made in accordance with the Virginia Public Procurement Act (§ 2.2-4300 et seq.) and such regulations as the Division may prescribe.

B. The regulations adopted by the Division shall: 6. Establish conditions under which a public body shall demonstrate a good faith effort to ensure that state contracts or subcontracts for goods or services that involve the manual packaging of bulk supplies or the manual assemblage of goods where individual items weigh less than 50 pounds be offered to nonprofit sheltered workshops or other nonprofit organizations that offer transitional or supported employment services serving the handicapped.

code section 2 2 1118
Code Section § 2.2-1118

Purchases from nonprofit sheltered workshops of Virginia serving the handicapped.

  • The Division shall publish annually a list of materials, supplies, services and equipment which, in the opinion of the Division, would be beneficial to the Commonwealth to procure from a sheltered workshop. The list shall exclude items currently produced by schools or workshops under the supervision of the Virginia Department for the Blind and Vision Impaired or by inmates confined in state correctional institutions.

B. Any item or service included on the list required by subsection A may be purchased by the Division from nonprofit sheltered workshops serving the handicapped without competitive procurement, if the Division is satisfied that the items and services (i) can be purchased within ten percent of their fair market value, (ii) will be of acceptable quality, and (iii) can be produced in sufficient quantities within the time required.

C. Nothing in this section shall prohibit the Division from amending the list required under subsection A by adding categories to the list after it has been published.

apspm 2 2 c
APSPM 2.2.c

Nonprofit Sheltered Workshops and Nonprofit Organizations. State agencies may purchase selected goods and services from nonprofit sheltered workshops and nonprofit organizations serving the handicapped without competition if the goods or services:

(1) are of acceptable quality;

(2) can be supplied within the time required;

(3) are not produced by schools or workshops under the supervision of the Virginia Department for the Blind and Vision Impaired or by inmates confined in State correctional institutions; and,

  • can be purchased within ten percent (10%) of fair market value. DGS/DPS deems fair market value to be the lowest purchase price paid by the purchasing agency or other governmental entity for like items or services purchased in a similar quantity within the last six months. If this information is not available, then obtain at least one additional quote to determine fair market value.

A commodities list of available goods and services provided by nonprofit sheltered workshops and nonprofit organizations of Virginia serving the handicapped is accessible from a link on the eVA home page, www.eva.virginia.gov.

Purchase of goods from nonprofit sheltered workshops and nonprofit organizations should be accomplished by utilizing an appropriate agency purchase order. Contracts may be negotiated with individual nonprofit workshops and nonprofit organizations serving the handicapped for nonprofessional services (Code of Virginia, § 2.2-1118). When establishing contracts for goods or services that involve the manual packaging of bulk supplies or the manual assemblage of goods where individual items weigh less than 50 pounds buyers should include the Nonprofit Sheltered Workshop and Nonprofit Organizations special term and condition, Appendix B, Section II .

apspm appendix b ii
APSPM – appendix B II
  • NONPROFIT SHELTERED WORKSHOPS AND NONPROFIT ORGANIZATIONS:

A. Where it is practicable for any portion of the awarded contract to be subcontracted, the contractor is encouraged to offer such business to nonprofit sheltered workshops and nonprofit organizations serving the handicapped. A list of nonprofit sheltered workshops and nonprofit organizations of Virginia serving the handicapped can be found at www.vadrs.org.

B. Each prime contractor who is awarded a contract where using a non profit sheltered workshop or nonprofit organization serving the handicapped is a condition of the award, shall deliver to the agency or institution, on or before request for final payment, evidence and certification of compliance. When a portion of the contract has been subcontracted to these organizations and upon completion of the contract, the contractor agrees to furnish the purchasing office, at a minimum, the following information: name of nonprofit sheltered workshop or nonprofit organization serving the handicapped, telephone number, total dollar amount subcontracted, and type of product/service provided. Final payment under the contract may be withheld until such certification is delivered or other appropriate remedies may be assessed in lieu of withholding such payment.

* When Used:

Use paragraph A. if the solicitation involves the packaging or assemblage of goods where the individual item weighs less than 50 pounds and can be performed by a nonprofit sheltered workshop or nonprofit organization serving the handicapped.

Use paragraph B. in solicitations for goods, and nonprofessional services, that involves the packaging or assemblage of goods where the individual items weighs less than 50 pounds when a use of a nonprofit sheltered workshop or nonprofit organization serving the handicapped is a condition of the award (see 2.2 c.).

what does it mean
State Agencies

Can be used as a source without competition when products or services to be supplied:

are of acceptable quality

can be supplied within the time required

are not produced by Corrections or DBVI

can be purchased within 10% of fair market value

Public Bodies

Can be used as a source without competition

What does it mean?
what does it mean10
State Agencies

Should include special term and condition 61 to encourage the use (subcontract) of nonprofit sheltered workshops and nonprofit organizations serving the handicapped for the assemblage or packaging of goods weighing less than 50lb.

Public Bodies

Should include a special term and condition to encourage the use (subcontract) of nonprofit sheltered workshops and nonprofit organizations serving the handicapped for the assemblage or packaging of goods weighing less than 50lb.

What does it mean?
virginia department of rehabilitative services drs
Virginia Department ofRehabilitative Services (DRS)
  • DRS maintains vendor agreements with over 80 Employment Services Organizations
  • We now refer to these organizations as:

Employment Services Organizations or ESOs

  • All but 7 of our ESOs are considered nonprofit sheltered workshops or other nonprofit organizations that offer transitional or supported employment services serving persons with significant disabilities.
  • These Organizations are Nationally Accredited through The Commission on Accreditation of Rehabilitation Facilities…CARF
what goods and services do they offer
aluminum buy-back center

assembly and disassembly

auto – detailing

bindery services

bulk mail preparation

ceramics production

chair caning

cleaning

collating, labeling

commercial deliveries/shipments

commercial/industrial sewing, box stitching

component tray washing

container sub-processes

contract services

corrugated boxes and paper products

craft work

custodial and janitorial services

custodial/housekeeping services

custom wood crates

cutting and sewing

data conversion; scanning

data entry services

deck mops

deliveries, door-to-door flyers, door hangers

document destruction

document management

electronics assembly

engraving services

folding towels

food service operation

foodservice labor

grounds clean-up, janitorial/custodial

grounds keeping

grounds maintenance

hand assembly projects

industrial work crew

janitorial and custodial services

labeling

What goods and services do they offer?
what goods and services do they offer13
laundry and linen rental, janitorial services

laundry services

lawn care

lawn maintenance

mail and fulfillment services include

maintenance, internet capable

manual assembly

manufacturing corrugated protective pyramid pads for furniture industry

mass mailing, labeling , zip sorting

microfilming

packaging

pallets and skids

pallets, crates, shipping containers,

parking lot and grounds maintenance

patch work linen products

preparation and bundling

product assembly

quality control

recycling

rework, disposable cloth wipes

room attendants

scanning & imaging

sewing

shelf stocking

shredding

shrink wrap services

sign making – street and specialty signs

silk screening – hats, shirts, bags

small assembly

soldering, welding – RF and sonic

sorting and packaging

stuffing, sealing, labeling, zip sorting

sub-assembly of metal products

testing/inspection, counting

warehousing services

wicker and wooden containers

woodworking

wrapping poly bagging

What goods and services do they offer?
drs website
DRS Website
  • http://www.vadrs.org/
  • http://www.vadrs.org/essp/
  • http://www.vadrs.org/essp/dbconn/GenericList.asp
why legislative intent
Why – Legislative Intent?

Leverage the state’s acquisition policies and the need for quality products and services while supporting important socioeconomic goal of providing increased employment opportunities for Virginians with disabilities.

benefits for government
Administrative cost savings from streamlined acquisition process

Time savings with ease of searching for a qualified and experienced supplier of products or services

Paperwork & pre & post award cost savings through development of long-term relationships with quality outcomes eliminating the need to re-compete contracts.

Quality services & products from experienced vendors

Security Clearances

Motivated & Reliable workforce dedicated to customer satisfaction

Superior performance and attendance ratings of employees

Eliminates constant headaches and high turnover from entry level and low-skilled FTEs

New tax revenues from wages of previously unemployed Virginians

Ongoing employment supports for contract employees at no cost to the contracting agency

Benefits for Government
benefits for people with disabilities
Benefits for People with Disabilities
  • Virginians with disabilities achieve greater independence
  • Reduced dependence on Government support
  • Join the ranks of taxpayers
  • Experience the American Dream!
experience of esos
Experience of ESOs
  • Employment Services Organizations (ESOs) have a long and satisfying track record of contract experience with federal, state and county government.
experience with the federal government
Experience with the Federal Government
  • Since 1938 for products
    • Wagner-O’Day Act
  • Since 1974 for services
    • Javits-Wagner-O’Day (JWOD) Act
  • JWOD in Virginia (FY 04)
    • 2,544 Virginians employed
    • $91 Million in contract sales
      • 14.4%Products & 86.4% services
      • Approximately 200 contracts + Temp services
    • $24.69M total wages paid
federal government contracts administrative services
Imaging & Scanning

Clerical Services

Data Entry

Mailroom Operation & Management

Document Management

Document Destruction

Switchboard Operation

File Maintenance

Forms Publication Storage and Fulfillment

Warehouse Operation & Management

Shipping & Receiving

Call Center Operations

Receptionist Services

Mail/Messenger

Microfilm/Fiche

Supply Room Operation

Reproduction & Copy Distribution Center Management

Dispatch Services

Temp Services

Fleet Management

Vehicle Maintenance Services

Electronics Recycling

Other

Federal GovernmentContractsAdministrative Services
federal government contracts other services
Federal GovernmentContractsOther Services
  • Custodial Services
  • Laundry Services
  • Food Services
  • Mess Hall Operation & Mgmt.
  • Grounds Maintenance
  • Recycling
  • Commissary Shelf Stocking
  • Other
federal government partners
FBI

Bureau of Alcohol & Tobacco

HUD

Dept of Commerce

Defense Logistics Agency

Defense Supply Center

U.S. Marine Corps HQ

Federal Trade Commission

Fish & Wildlife Service

Food & Drug Admin.

Federal Aviation Administration

Dept of Energy

Dept of Agriculture

Agency for Healthcare Research & Quality

Federal Aviation Admin

Federal GovernmentPartners
  • Quantico
  • DOE
  • CMS
  • General Services Administration – HQ & Regional Operations
  • EPA
  • DOD + All Service Branches
  • Portsmouth Naval Hospital
  • VA Medical Hospital
  • DOT
  • U.S. Patent & Trademark Office
  • NASA
  • U.S. Customs
  • Dept of Treasury
  • U.S. Mint
what other states purchase
What Other States Purchase
  • Custodial Services
  • Rest Area & Welcome Center Mgmt
  • Temporary Services
  • Grounds Maintenance
  • Photo ID
  • Mailing, Collating/Sorting
  • Data Entry
  • Clerical Services
  • Microfilming/Scanning
  • Document Imaging
  • Call Center Operations
  • Laundry Services

(Top Eleven)

esos can meet your needs
ESOs Can Meet Your Needs

Contact:

  • vaACCSES

6295 Edsall Rd. Ste. 175

Alexandria, VA 22312

877.822.2777

www.vaACCSES.org

  • DRS

www.vadrs.org/essp/dbconn/GenericList.asp

slide32
QUESTIONS?

Sandra Gill – sandra.gill@dgs.virginia.gov

(804)786-4067

Jack Hayek - Jack.Hayek@drs.virginia.gov

(804) 662-7124

Karen Tefelski – ktefelski@ourpeoplework.org

(877) 822-2777