Berkeley Lab Integrated Safety Management ISM

1. Berkeley Lab Integrated Safety Management (ISM)

2. ES&H Update Numerous reviews have highlighted opportunities to improve our ES&H programs Systematically identifying hazards and how to control them �Job Hazard Analysis (JHA) Improved communication Implementing line management responsibility Pub 3000 updated Other examples: Sub-contractor and vendor safety Changes in Ergonomics Program Traffic Safety

3. ESD ISM ESD is committed to performing work safely and in a manner that ensures protection of employees, the public, Laboratory assets and environment. ESD ISM Five Core Functions, (Pub 3000, Section 1.4) Define scope of work Analyze the hazards to personnel and the environment of any task Develop and implement controls to protect personnel and the environment Perform work within controls Generate feedback and utilize it to continuously improve your safe work environment

4. ES&H Roles & Responsibilities All � understand ISM All � know your duties and be trained All � know the hazards for all the places you work Supervisors and Work Leads � know where your employees work and the hazards of their jobs Supervisors and Work Leads - make sure your direct reports take the JHA annually and are trained All Management (from Division Director to Work Leads) - responsible for walkthroughs of areas

5. Job Hazard Analysis  LBNL switched from the JHQ (Job Hazard Questionnaire) to the JHA (Job Hazard Analysis). Supervisors or designated Work Leads must meet with all workers (staff, participating guests, and students) and tailor the group profiles to develop individual JHAs: Individuals can belong to more than 1 work group Customize work group answers for individuals Everyone and their Supervisor or Work Lead must sign the individual JHA DOE contract commitment: 75% of affected LBNL individuals have active JHAs by 9/30/08 ESD commitment: 100% of the ESD staff by the end of the PRD review.

6. Who needs a JHA? Everyone with a badge active for more than 30 days Complete Job Hazard Analysis (JHA) within first 30 days Complete General Employee Radiation Training (GERT) Identify division-specific requirements or additional training Attend Introduction to EHS at the Lab within first 30 days Complete On-the-Job Training as identified by the supervisor Complete all required training within 90 calendar days (for assignments exceeding beyond 3 months) Update the JHA annually and whenever the scope of work should change, and complete all newly identified EH&S Training within 90 calendar days Anyone with a badge active for 30 days or less (unless directly supervised) Complete Job Hazard Analysis (JHA) within first 30 days Complete GERT Complete On-the-Job Training Complete User Facility specialized training program A JHA is not needed if the badge is active for 30 days or less and the person is directly supervised

7. ESD Immediate Actions Housekeeping of our labs and offices Job Hazard Analysis- 100% compliance Current and accessible documentation of safety procedures and work authorizations Lab and office walkthroughs and inspections by ESD management (completed) Prompt Corrective Actions to all safety problems The LBNL and ESD Directors expect full compliance to all ES&H requirements.

8. Summary Safety is part of the ESD culture Many changes to ES&H policies and procedures Need to understand them and know how they are implemented in our Division We are judged by DOE on how well we: Protect people and property Do what our policies and procedures say we do Identify things that need to be fixed and fixing them We are seeking improved safety, less scrutiny and continuing work under this contract

9. ESD ISM The ESD ISM Plan explains how the Berkeley Lab�s ES&H policies and procedures will be implemented in ESD and defines the roles and responsibilities for ESD employees, students, visitors, participating guests, contractors and matrixed employees. The ESD ISM Plan is reviewed, and modified if necessary, as part of the Division�s Annual Self-Assessment to assure continuous improvement.

10. ESD ISMResponsibility and Accountability- All Employees All employees in ESD, regardless of job classification, work location, seniority, or supervisory responsibilities, are to work under the ESD ISM Plan and are responsible for working safely.

11. ESD ISMResponsibility and Accountability -Supervisor Each employee has one administrative Supervisor who looks after the employee�s professional development, mentoring, safety, and training. The Supervisor is responsible for ensuring that the employee: (i) is aware of work hazards and controls, (ii) receives appropriate training, and (iii) works safely and within controls.

12. ESD ISMLab-space Lead PI (LLPI) All PIs are responsible for ensuring that their projects are conducted in a safe manner. A single PI is designated by the Department Head as the LLPI. This includes lab spaces shared by several projects and PIs. The LLPI is responsible for resolution of all safety issues (i.e.,housekeeping, chemical inventory, waste management, updating ES&H databases) within the lab space. The LLPI is maintaining a Lab Safety Primer that contains documentation of the hazards of that particular laboratory.

13. ESD ISMStop Work All Berkeley Lab employees, contractors, students, and participating guests are responsible for stopping work activities considered to pose imminent danger. If there are concerns about the safety, health effects, and/or environmental impact of an activity, anyone should stop the work and ask their Supervisor, the PI, the DSC, or the EH&S Division Liaison or other member of the EHS Division staff for assistance to resolve the issue before proceeding. The employee�s Supervisor and the DSC are the primary points of contact for all safety concerns.

14. ESD ISMAuthorizations A Project/Facility Safety Review Questionnaire (SRQ) is completed at the time of proposal submission to determine the level of safety documentation, worker training, hazards and hazards control for each project. Additional safety documentation and/or EH&S Division review/approval is required for Radioactive Work Authorization (RWA), Sealed Source Authorization (SSA), Activity Hazards Document (AHD), Biological Authorization, or an Off-Site Safety and Environmental Protection Plan (OSSEPP) A change in work-scope may require new or additional safety review and approval.

15. ESD ISMWork on the UC Berkeley Campus ESD employees working on the UC Berkeley Campus shall follow the �Partnership Agreement Between UCB and LBNL Concerning Environment, Health and Safety Policy and Procedures� LBNL PIs conducting Berkeley Lab-sponsored work at UCB will comply with all UCB training requirements, obtaining and adhering to UCB work authorizations, and meeting UCB self-inspection requirements.

16. ESD ISMOffsite Safety and Environmental Protection Plan (OSSEPP) An OSSEPP is required for all off-site research activities, except for (a) observer�s visits, (b) work at DOE user-facilities, (c) at UCB and its facilities (Richmond Field Station), and (d) at other Academic Institutions. The OSSEPP is prepared to (a) document site-specific and work specific hazard analysis, (b) inform workers of the hazards, (c) identify the training and protective measures needed to perform work safely, (d) provide emergency information and (e) serve as a safety training document.

17. ESD ISMOffsite Safety and Environmental Protection Plan (OSSEPP) (cont.) The PI of each off-site project is responsible for preparing an OSSEPP. The PI and DSC approve the OSSEPP. The PI ensures that all staff assigned to an off-site research project have read and signed the approved OSSEPP before travel. OSSEPPs will be reviewed before each field trip and updated whenever there is a change in scope of work, staffing or hazards.

18. ESD ISMWorker Safety Line Managers shall ensure that workplace hazards are identified, evaluated, and controlled and that employees are provided with and use the appropriate safety controls including personal protective equipment and ergonomically-appropriate furnishings and equipment. Line managers shall also hold each employee accountable for safety, and shall recognize ES&H contributions via the performance review process.

19. ESD ISMSafety Walkthroughs Safety walkthroughs are performed to observe work, inspect the workplace, and talk with workers and support staff about the safe performance of work. The walkthroughs serve the purpose of proactive accident prevention and promotion of ES&H awareness among staff members and demonstrate the importance that Line Management attaches to safety.

20. ESD ISMIncident Review All accidents and near misses shall be thoroughly investigated to prevent recurrence The Department Head is notified of any ES&H incident The ESD Director is notified of all OSHA recordable incidents

21. ESD ISMErgonomic Safety Supervisors must ensure that ESD staff take the appropriate ES&H training. LBNL EHS0059 Ergo Self- assessments for Computer Users http://www.lbl.gov/ehs/training/webcourses/EHS0059/ for office/lab/telecommuting Ergo evaluation of other repetitive lab or field activities (contact ERGO group)

22. ESD ISMEnvironmental Protection andWaste Management All hazardous waste generated shall be appropriately and accurately labeled, contained, and disposed of (within six months of initial date of waste accumulation) in accordance with LBNL and California State regulations. All waste that is ignitable, toxic, corrosive and/or reactive is deemed chemically hazardous and shall be kept in a Satellite Accumulation Area (SAA). Waste that is radioactive or a mixture of chemically hazardous and radioactive waste shall be kept in a Mixed Waste Accumulation Area (MWAA). The DSC must be notified before an accumulation area is established or removed.

23. ESD ISMEnvironmental Protection andWaste Management (cont.) QA waste testing

24. ESD ISMEnvironmental Protection andWaste Management ESD is committed to waste minimization and resource conservation by: reducing the use of paper, using recycled materials, and minimizing waste generation. Staff are encourage to turn off their equipment and computers/monitors when not in use, Turn off screen savers; when they are on, the computer is on, and purchase energy efficient equipment ( Energy Star rated) whenever possible

25. ESD Resources Division Safety Committee Chair: Vivi Fissekidou (Division Safety Coordinator?x5610) Ecology Department: Jil Geller & Eoin Brodie Climate Science Department: Cristina Castanha & Todd Wood Geochemistry Department: Nic Spycher & Carl Steefel Geophysics Department:Seiji Nakagawa Hydrogeology Department:Tim Kneafsey, Barry Freifeld, & Paul Cook Division Business Operations:Theresa Pollard EH&S Division: Rob Connelly

26. ESD Resources ESD Health & Safety: http://www-esd.lbl.gov/ESDEHS/ ESD Integrated Safety Management (ISM) Plan: http://www-esd.lbl.gov/ESDEHS/safety_plan/index.html ESD Director�s walkthrough Safety Checklist: http://www-esd.lbl.gov/ESDEHS/Manager_EH&S_checlist.pdf ESD DH & LLPI walkthrough Safety Checklist: http://www-esd.lbl.gov/ESDEHS/ESD_inspection_checklist_R3.pdf

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29. LBNL Self-Assessment Program Division Self-Assessment- review of Safety systems Performed by Line management during walkthroughs Safety Review Committee MESH (Management of ES&H)- review of Safety management Performed by Peer researchers & staff ES&H Technical Assurance Program- In-depth technical review Performed by EH&S Subject expert personnel Appendix B Self-Assessment (Contract Performance Measures)- review of DOE/UC Contract Performed by Functional managers

30. MESH Review Evaluate the Division's management of environment, safety, and health in its operations and/or research, focusing on the implementation and effectiveness of the Division's Integrated Safety Management (ISM) Plan. The MESH Review Team normally consists of three SRC members. The review usually takes about two days, spread over several weeks. The ESD MESH Review is scheduled for 8/22/08 & 8/29/08

31. MESH Review (cont.) The MESH Team conducts a field visits, typically of high hazard locations, locations with a large number of staff, and /or a cross-section of Division space. Field visits are performed primarily to give the MESH Team a sense of how the division safety programs and ISM plan requirements are implemented. Interviews of Division personnel are the primary review methodology and constitute the majority of the MESH Team�s efforts (3-5 hours). Some interviews are scheduled while others are conducted randomly during the field visit.

32. MESH Review (cont.) The review team will visit your lab/work location. I will notify you in advance and make any arrangements based on your schedule. They may request to review your authorizations and evaluate any activities related to your work. Be prepared. Take a moment to update the Lab Primer with the most recent authorizations and documentation including OJT records. If you are interviewed, answer their questions in a cooperative, instructive manner in its entirety without unrelated information. Stay on point!