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Essex Scouts Webinar: Welcome!

Essex Scouts Webinar: Welcome!. Compass Briefing for DC’s and Appointment Secretaries Start time: 19:30 on Tuesday 7 July 2014 Tick the “fit to screen” box on the bottom left hand corner of the page Your video stream will not be seen

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Essex Scouts Webinar: Welcome!

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  1. Essex Scouts Webinar: Welcome! Compass Briefing for DC’s and Appointment Secretaries • Start time: 19:30 on Tuesday 7 July 2014 • Tick the “fit to screen” box on the bottom left hand corner of the page • Your video stream will not be seen • If you want to speak and you have a microphone, click on the microphone symbol on the right hand side – it turns green when you are live. Only enable it when you are speaking. • You can type in comments and questions on the bottom right hand part of the page – everyone will see what you type. • Please use the feedback options in the top left of your screen to provide feedback if needed.

  2. Switch on the recording Richard! Welcome! • Richard Baker – Compass Champion • Compass Steering Group • Gary Brown • Justin Mullender • Robin Cotgrove

  3. You can replay this presentation from our Compass website What we will cover… • Project Update • Implementation Plan • Training and familiarisation • Things you need to know • What you need to do now • Where you can find more help • Questions and Answers • AOB

  4. What we will cover… • Project Update • Implementation Plan • Training and familiarisation • Things you need to know • What you need to do now • Where you can find more help • Questions and Answers • AOB

  5. Project update… (1) • User Testing was launched on 25 June 2014. • First cycle of User testing in progress until 6 July. • Final fixes & delivery of updated system for the 2nd cycle of User testing expected by 9 July • Security, load and penetration testing to follow User testing • Sign-off for FINAL go-live expected by mid-August.

  6. Project update… (2) Go live:  • Plan to close MMS by 28 July for full data migration from MMS to Compass. • Appointment Secretaries & similar roles to go live mid-August • Batches of Areas / Counties / Countries going live from end of August onwards – Essex will go in November.

  7. Project update… (3) • Atlantic DBS (ex-CRB) interface for online processing of DBS from within Compass is complete – final testing ongoing. • ISO 27001 compliant Single Sign-on process for Compass completed – being tested. • Hosting infrastructure has been delivered. Being used for User testing.

  8. Project update… (4) • Recent HQ communications for Compass: • Statement shared on OSM, linked in a blog from Matt Hyde – see link on our site. • Scouting Plus every month • Training/Appointment eNews • Focus+ • Leaflet bagged with June issue of Scouting magazine • Specific email to Appointment/Secretary/Admin role to brief about MMS closing

  9. Project update… (5) • Microsite to help answer all queries around using Compass • Email support in the change over period to support specific roles, to highlight any changes to tasks • Preparing briefs to discuss materials to prepare for informing parents via Leaders, and encourage their use of Compass • Leaflets and posters on the Print Centre. Can be adapted for local use. Don’t forget to use these! • All members should have Compass leaflets from June Scouting magazine (also online at /compass) • New Video launching in Summer

  10. What we will cover… • Project Update • Implementation Plan • Training and familiarisation • Things you need to know • What you need to do now • Where you can find more help • Questions and Answers • AOB

  11. Implementation Plan… (1) • Migration is split in to two parts… • Adult Data migration • Youth Data migration • Currently on MMS • Currently on OSM • Currently on Spreadsheets and fag packets • ALL data migration from MMS to Compass by end July / early August. • Batch uploads of youth data until the end of the year.

  12. Implementation Plan… (2) Group & Section Leaders with Youth data in MMS Training roles CTMs, LTMs, LTAsCSNC, DESCs • Timeline Admin roles CC, DC, ApptSecs. All remaining adults ADULT Data Cleaning and preparation MMS Shutdown - All data moved in to Compass Group 3 usersGo live Remaining usersGo live Group 1 usersGo live Group 2 usersGo live Go Live YOUTH MMS youth recordsavailable Prepare for batch uploads OSM and batch datauploads August Mid November 28 July Now Go Live +3 Week Go Live +2 Week Go Live +1 Week End of August

  13. Implementation Plan… (3) Group 1 Users (on Go-Live date) • Appointment Secretaries (all levels) • District Commissioners and deputies • County Commissioner and deputies • County/District Secretaries • County Administrators

  14. Implementation Plan… (4) Group 2 Users (Go-live +1) • County Training Managers • Local Training Managers • Local Training Administrators • County Scout Network Commissioner • County Scout Network Administrators • District Explorer Scout Commissioners

  15. Implementation Plan… (4) Group 3 Users (Go-live +2) • Group and Section leaders who have maintained their youth data in MMS.

  16. Implementation Plan… (5) All other adults (up to November) • Can get access to the new system from end of August. • Prerequisite is that they must have an email address recorded in Compass already.

  17. Implementation Plan… (6) All Youth Data (Mid November) • OSM youth data • Export Youth data to Excel • Upload in to Compass • All remaining youth data • Batch upload in to Compass or manual entry

  18. What we will cover… • Project Update • Implementation Plan • Training and familiarisation • Things you need to know • What you need to do now • Where you can find more help • Questions and Answers • AOB

  19. http://compassuserguide.scouts.org.uk/ Training and familiarisation… • User guides – written by volunteers • Online Training System – http://compassuserguide.scouts.org.uk/ • YouTube videos • More of these Webinars! NB this book does NOT exist! ->

  20. What we will cover… • Project Update • Implementation Plan • Training and familiarisation • Things you need to know • What you need to do now • Where you can find more help • Questions and Answers • AOB

  21. Things you need to know… • DBS Checks • New appointments • Email addresses • Training system

  22. What we will cover… • Project Update • Implementation Plan • Training and familiarisation • Things you need to know • What you need to do now • Where you can find more help • Questions and Answers • AOB

  23. What you need to do now… • DBS Checks – do them now – deadline 14 July. • Data cleaning • Adult contact details up-to-date (email, phone, address) • Training and service records • Lapse redundant roles or people who have left • Spread the word – be positive!  (speed) • Keep in touch with us… • Export District data prior to MMS closure

  24. What you need to do now… System Speed • Been some odd, unhelpful comments… • Current MMS is not good, we know that! This is due to the system, not the network. • Plans to test Compass to show how well it works: • Dial-Up Modem • 3G Mobile / Mobile Broadband • ADSL Broadband • Fibre Broadband • Leased line

  25. What we will cover… • Project Update • Implementation Plan • Training and familiarisation • What you need to do now • Things you need to know • Where you can find more help • Questions and Answers • AOB

  26. Where you can find more help… • www.essexscouts.org.uk/compass • compass@essexscouts.org.uk • www.scouts.org.uk/compass • appointments.membership@scouts.org.uk • During go live there will be dedicated support at HQ. More info to follow…

  27. Questions and Answers…

  28. AOB… • Replay of this meeting • www.essexscouts.org.uk/compass • Next meeting • Monday 4th August 2014 at 19.30 • Feedback • compass@essexscouts.org.uk

  29. THANK YOU for all you have done and all you are doing to support your District!

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