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UN Common Services in Rwanda: September 2007 Update

Enhancing cooperation and efficiency among UN agencies in Rwanda for optimized operations and support. Actions, strategies, and obstacles discussed.

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UN Common Services in Rwanda: September 2007 Update

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  1. UN COMMON SERVICESIN RWANDA Update as of September 2007

  2. MAIN OBJECTIVES • Establish further cooperation and efficiency among UN agencies in line with UN reform • Optimize Operations resources and support to UN programme activities through a common approach by UN agencies

  3. STRATEGIES • Identify areas for common services (in addition to security and dispensary) • Identify best practices • Identify opportunities for joint logistical support to Government

  4. ACTIONS UNDERTAKEN • CS workshop conducted (April 2007) • Five working groups established • Working groups meetings set up

  5. Actions status – Administration - • Any UN agency can use UNDP fuel facilities based on the 2004 letter of agreement • Ongoing identification of workshops for vehicle maintenance

  6. Actions status – Human Resource - • Inter agencies panels for recruitments (to be officialised) • Common jobs link on UN website • Available 2008 HR/Training plans to be shared for common analysis

  7. Actions status – Procurement - • “ Expression of Interest ” (for suppliers prequalification) ready for advertisement • “ Suppliers Evaluation form “ established for OMT review (13 September)

  8. Actions status – Finance - • UNDP Request for Proposals from banks reviewed and edited • Detailed workplan set up - for getting proposals and establishing contract (s) with common bank (s) –

  9. Actions status – ICT - • Mailing lists for working groups established • Local company providing telephone services identified • Ongoing survey on existing IT service contracts

  10. Obstacles to implementation • Time frames to be revised • Various levels of internal organization in working groups • Need for procurement budget

  11. The way forward – OMT / WGs - • Set up priorities (during next OMT meeting – 13/09 -) • Speed up of the process with new realistic deadlines (revision by WGs) • Procurement budget lines to submitted by WGs (within September 2007)

  12. UN Common ServicesSeptember 2007 THANK YOU

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