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  1. The UW-Madison Effort Project: What It Means For You Linda Johnson Assistant Dean for Pre-Award Research Services College of Letters and Science

  2. Overview • Personnel Activity Reports (PARs) – the old Effort Certification System • Effort Certification and Reporting Technology (ECRT) – the new Effort Certification System

  3. PARs • Personnel Activity Report – automatically generated for UW faculty and staff who are paid or cost-shared on FEDERAL funds.

  4. PARs – continued • Important because: • Fulfill a FEDERAL reporting requirement • Means for tracking shared costs on awards which require cost-sharing • Confusing because: • A PAR only showed a person’s effort on their federal money, not the “whole picture.”

  5. New System: ECRT • No more paper PARs! • New System – web-based • Easy to Use • Allows for a view of the “whole picture” on a person’s UW effort

  6. ECRT: sample 25 X X 15 60 X 100 DONE !

  7. ECRT – Major Changes WHO: • PIs will be required to certify their own effort • PIs will be required to certify the effort of grad students on their projects • Academic Staff will be required to certify their own effort • The role of departmental Effort Coordinator will be more involved and complex than the current PAR Coordinator.

  8. ECRT – Major Changes WHEN: • The effort certification periods are CHANGING: • Faculty and Academic Staff:2 times per year (Jan-Jun and July-Dec) • Classified Staff:4 times per year (4 quarters) • We are ALREADY IN the first new 6-month certification period

  9. ECRT – Major Changes WHERE: • The system will be web-based (online) • UW staff will have access to the system from anywhere they have internet access with their NetID login • Important information and updates about the system will be at www.RSP.wisc.edu

  10. ECRT – Major Changes HOW: • Training will be provided SOON by RSP to both departmental effort coordinators and project certifiers (PIs and staff) • The system will be populated by existing sponsored projects payroll and cost sharing data • In the future (2008) the system will also be updated with commitments of effort pledged in proposal budgets and narratives as they are given award account numbers

  11. ECRT – Major Changes WHY: • The federal government has made effort reporting a top target for audits. • NSF’s Office of the Inspector General (OIG) is making the rounds of research universities. • The Department of Justice is involved, filing charges under the False Claims Act. • Many universities have had to pay millions of dollars in fines.

  12. A Short Primer on Effort vs Payroll

  13. It’s a piece of . . . . Pie! 1.0 FTE

  14. It’s a piece of . . . . Pie! 0.5 FTE

  15. With 2 different funds paying a half-time person: 0.25 FTE 0.25 FTE 0.5 FTE 0.5 FTE TOTAL

  16. EFFORT: All the pie you have is 100% Effort 0.5 FTE 100% Effort

  17. So, for 2 different funds paying a half-time person: 0.25 FTE Project 1 work 50% Effort 50% Effort Project 2 work 0.25 FTE 0.5 FTE 0.5 FTE Total Payroll 100% Total Effort

  18. Unless you are “full time plus” . . . What if you work more than 40:

  19. Your effort is ALL your effort!

  20. Your effort is ALL your effort!

  21. Certifying effort is not the same as certifying payroll! ? = ?

  22. SO…. • Please attend a training • Please work within your departments and units to identify who will be your Effort Coordinator • Linda will contact units soon to get the name of the Effort Coordinator

  23. Thank You!Linda JohnsonL&S Research Services