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District Test Coordinator Training High School Graduation Qualifying Examination RETEST. Fall Administration September 2012. District Testing Hierarchy. Who takes the HSGQE Retest?. an enrolled student who has failed to pass the entire HSGQE,

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district test coordinator training high school graduation qualifying examination retest

District Test Coordinator TrainingHigh School Graduation Qualifying Examination RETEST

Fall Administration September 2012

who takes the hsgqe retest
Who takes the HSGQE Retest?
  • an enrolled student who has failed to pass the entire HSGQE,
  • an enrolled student who is a junior or senior who has never taken the HSGQE,
  • an enrolled and returning 10th grader who has failed to pass the entire HSGQE, and
  • a returning person with a Certificate of Achievement
high school graduation qualifying examination hsgqe
High School Graduation Qualifying Examination (HSGQE)
  • Secure test – all testing personnel must sign test security agreements
  • All proctors must be certified teachers

Three subtestsadministered in this order

      • October 2 – Reading
      • October 3 – Writing
      • October 4 – Mathematics
  • Organize the student roster in advance – know the subtests to be taken for each student
test security
Test Security
  • District Test Coordinator Security Agreement
    • EED will require a signed copy
  • Associate Test Coordinator Security Agreement
    • Keep at district office
    • Distribute before testing
    • Collect before testing and check for accuracy
    • Store for reference in case of testing violation
  • Test Security Agreement for all testing personnel
    • Keep at district office
    • Distribute before testing
    • Collect before testing and check for accuracy
    • Store for reference in case of testing violation
secure test centers
Secure Test Centers
  • All schools are secure testing centers
  • Alternate test centers (ATC) must be approved by EED in advance
  • Requirements for ATCs (4AAC 06.755)


Check for existing sites

Apply for site approval

training of all personnel
Training of all Personnel
  • Key Dates Communicated (refer to DTC Manual)
    • DTCs must communicate to the district the dates of the assessment. Any testing outside of the dates is subject to invalidation.
  • Delegate to the Associate Test Coordinator
    • DTCs must delineate and delegate responsibilities at each building
  • Prepare the HSGQE test proctors
    • DTCs must prepare proctors to follow directions and test security procedures when administering the assessment to students
receiving materials
Receiving Materials

Delivery Verification Form

“Materials due by” means this is the last day you may receive your materials based on location and logistics.

Please include the number of boxes that your district receives in your initial shipment of materials.

Fax to 763-268-2979

inventory test materials
Inventory Test Materials
  • Set aside the Return Materials Instruction Packet for later reference
  • Confirm the total number of district and school boxes received
  • Contact the Alaska Project Team immediately if:
    • Any boxes are missing
    • You receive boxes that should have been delivered to another district

Look for the School Box Range Sheet in the box labeled District Materials Enclosed

inventory test materials cont
Inventory Test Materials (cont.)
  • Verify the contents of the district overage boxes
    • Compare ranges of security numbers on:
      • security range sheets,
      • district security checklist, and
      • district packing list.

The district packing list is found in the box labeled District Materials Enclosed

inventory test materials cont1
Inventory Test Materials (cont.)
  • Do not open packages of secure shrink-wrapped materials that will not be used (these should be returned unopened)
  • Associate coordinators are trained to inventory school materials in the same manner as district overage materials
  • Notify DRC immediately via email, and copy EED, if any inventories (school and/or district) reveal discrepancies
    • Missing materials
    • Extra materials not listed
  • Do not wait until the first day of testing to complete an inventory of any type
accommodated materials
Accommodated Materials
  • Materials for students receiving accommodations were ordered through eDIRECT
    • Large Print
    • Braille
    • Audio CD
    • Sign Language DVD
  • These materials can also be requested using the Additional Materials Request Form located in DTCM
  • Braille and Large Print accommodated materials require transcription of responses into a Form E Standard Test Book (procedures for transcription are in the Test Administration Directions)
  • IMPORTANT: Reading Audio CD consists of 2 volumes (2 separate discs). Ensure both discs are provided to students during testing.
resolving material shortages
Resolving Material Shortages
  • District overage materials should cover shortages at schools
  • Extra materials can be transferred between schools
  • For security reasons, DRC must be kept aware of all material transfers - Secure Materials Transfer Form

Complete the Secure Materials Transfer Form and fax it to the Alaska Project Team. Keep the form for your records.

NOTE:When training associate (building) test coordinators and/or proctors, emphasize the need to contact the DTC when additional materials are needed.

additional materials
Additional Materials

If there is not enough district overage or more school-specific materials are needed, complete and fax the Additional Materials Request Form to DRC.


Procedures are in the DTCM

test book labels
Test Book Labels
  • All test books must have either a precode label or a district/school label

Precode Label

District/School Label

  • Test books returned without a label will be considered unused and WILL NOT BE SCORED
precode label
Precode Label
  • A precode label is created as a result of the file submitted to DRC’s eDIRECT Precode system in July
  • The precode label saves proctors time and eliminates error in student identification
  • If a precode label is used, the bubbles on the front cover of the test remain blank
    • In cases where students fill in bubbles – the label overrides any marks (no need to erase the bubbles)
precode label1
Precode Label
  • Note the label includes the HSGQE subtests to be taken
    • It is a quick reference for proctors to use
    • If only the subtest is inaccurate, the label may still be used – it will not impact any data collection
district school labels
District/School Labels
  • A district/school labels is used in place of a precode label
    • It will assign the student to the correct district and school for reporting test scores
    • When a precode label contains incorrect student-identifying information, replace it with a district/school label
  • When a district/school label is applied, all bubbles on the test book cover must be completed
    • Notice no student-identifying data is present – also use the bubbles
do not score labels
Do Not Score Labels
  • All test books must be secure and tracked
  • Use “Do Not Score” labels under the following circumstances:
    • A label is not positioned correctly on the test book (redo with another test book and district/school label)
    • A precode label was placed on the test book but the student did not show up for testing
    • An inappropriate label was placed on the test book (may need to transcribe student answers)
    • Test should not be scored

Do Not use a “Do Not Score” label if there is a bubble marked in the “Teacher Use Only” field on the front cover

return materials
Return Materials
  • Locate the Return Materials Instruction Packet found in the district box to prepare for shipping materials
  • Materials must be returned via Assessment Distribution Services (ADS) on or before October 9, 2012
  • Boxes from schools are sent to the DTC
    • Associate test coordinators should have reviewed the school checklists and confirmed all secure test items prior to returning them to the DTC
    • Use the school and or district security checklists to check off test materials to be shipped (all secure materials must be confirmed)
    • Tests for students who tested in your district but belong to another district will be returned with your district materials
  • Place a copy of all security checklists in a single box of materials being returned to DRC
  • Use the Orange return shipping labels
  • Follow instruction as directed in the DTC manual
  • Best practice: label boxes, “Box # of #”

If you need additional return shipping labels, contact the

Alaska Project Team at


return materials1
Return Materials

Complete and fax the Return Materials Verification Form to DRC once Assessment Distribution Systems (ADS) picks up the materials.

Deadline: October 9, 2012.

missing materials
Missing Materials
  • Once all materials are inventoried at DRC, a missing materials report is submitted to EED
    • DTCs are asked to investigate
      • Secure Materials Transfer Form
      • School Packing List
      • School Security Checklist
      • School/Classroom Daily Check In-Check Out Form
      • Interview personnel
      • Materials for discard/retain (e.g., DTCM, TAD, rulers, scratch paper)
reports and rescores
Reports and Rescores
  • Report Dates:
    • HSGQE Retest Online Reports Available: November 15, 2012
    • HSGQE Retest Paper Copy Reports in Districts: November 30, 2012
  • Rescore Dates:
    • HSGQE Retest Rescore Requests due to EED: January 2, 2013
    • HSGQE Retest Rescore Results available to Districts: January 21, 2013

DRC Alaska Project Team Contact Info

  • Phone: 1-866-339-6390
  • Fax: 763-268-2979
  • Email: AKProject@datarecognitioncorp.com

EED Contact Info

Kari: kari.quinto@alaska.gov; 465-8436

Elizabeth: elizabeth.davis@alaska.gov; 465-8431

Erik: erik.mccormick@alaska.gov; 465-8686