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Spring 2008 District Test Coordinator Training. New Mexico Public Education Department Assessment & Accountability Division January 2008. Thank You to our Hosts . Speakers. PED, Assessment & Accountability Division Cindy Gregory or Stephanie Marquez Anne Bradley Mona Martin

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spring 2008 district test coordinator training

Spring 2008 District Test Coordinator Training

New Mexico Public Education Department

Assessment & Accountability Division

January 2008


PED, Assessment & Accountability Division

  • Cindy Gregory or Stephanie Marquez
  • Anne Bradley
  • Mona Martin
  • Robert Romero

Harcourt Assessment, Inc.

  • Diane Najera
  • Erica Baltierra
  • PED & Harcourt Staff Introductions
  • Review of Agenda
  • Workshop Objectives
  • Test Security Training (Review)
  • 2008 NMSAP Administration
  • Test Material Packaging (Harcourt Assessment, Inc.)
    • NMSAP Administration and Packaging Q & A
  • Data quality and Pre-ID Labels processing
  • NMELPT & NMELPA Training (Harcourt Assessment, Inc.)
    • NMELPA Q & A

Evaluation Forms and Certificates

questions answers
Questions & Answers
  • Please write all questions on cards
  • Question cards
    • Questions collected after each segment, answered after last break (except for Harcourt components)
  • Handouts & powerpoint on PED webpage (January 16, end of day)
  • Q & As from all sessions on webpage ASAP
  • NMYRRS (Dr. Blair/Lonnie Barraza)
  • NMELPA (Harcourt)
  • Break
  • Test Materials Packaging (Harcourt)
  • Lunch
  • Overview of NMSAP
  • Break
  • Data Collection and Reporting
  • Evaluation and Adjournment
dr william o blair
Dr. William O. Blair
  • New Mexico Youth Risk and Resiliency Survey
training objectives
Training Objectives

Participants Should:

  • Understand the New Mexico Statewide Assessment Program
  • Review test security and training requirements
  • Be aware of Changed Procedures for 2008 NMSAP Administrations
  • Understand the resources used for test administration
  • Understand how to package and return test materials for the NMSAP
  • Understand how to process data pretest and during testing
  • Understand existing and new procedures for NMELPA
2008 dtc training materials
2008 DTC Training Materials

You should have the following handouts:

1. Agenda

2. Spring 2008 DTC Training PowerPoint Handout

3. Calendar of Important Dates

4. Test Security Checklist for TAs (From SBA DFA)

5. Test Security Forms (3)

6. SBA Accommodations

7. Sample Draft SBA Biogrid

8. SBA Biogrid Guide Sheet

9. 6.10.7 NMAC (Test Security & Irregularities)

10. Evaluation Form

senate bill 561
Senate Bill 561

Under consideration Fall 2007:

  • Eliminate Grade 9 testing (implemented 2008)
  • Cut back Science testing to 3 grades (not implemented)
  • Sunset NMHSCE (2010) (in planning process)
changes for 2007 2008
Changes For 2007-2008
    • Some tests “on hold” (implemented Grade 11 Spanish Science and Writing)
    • 3 High School Reform assessments (all in planning)
      • High School Readiness – Grade 9
      • College Readiness – Grade 10
      • Workplace Readiness – Grade 11
acronyms tests
Acronyms: Tests
  • NMSAP: New MexicoStatewide Assessment Program
  • SBA: New Mexico Standards Based Assessment
  • NMHSCE: New Mexico High School Competency Exam
  • NMAPA: New Mexico Alternate Performance Assessment
  • NMELPA:New Mexico English Language Proficiency Assessment
  • NMELPT: New Mexico English Language Placement Test
  • NAEP: National Assessment of Educational Progress
testing team acronyms
Testing Team Acronyms
  • DTC: District Test Coordinator (public schools)
  • STC: School Test Coordinator (public schools)
  • STC: School Test Coordinator (Charter, Special State Supported, and BIE schools)
    • Acts as DTC at these schools
  • TA: Test Administrators
  • Proctors
public school sequence dtc
Public School Sequence: DTC
  • Receives PED training 2x year
  • Trains STCs (and Principals) 2x year
  • Develops District Test Security Policy or Checklist
  • Ensures Consistency of Test Administration
  • Creates District Testing Schedule
  • Receives materials shipments & ships completed materials back to vendor
  • Communicates with Principals & Superintendent regarding Verification Forms
public school stcs
Public School STCs
  • Utilize the DTC’s written policy or checklist on test security to train TAs and Proctors on general and daily test security
  • Train Principals in test administration procedures along with TAs and proctors
  • Package materials for return to DTC
    • Checks accuracy of counts using School Security Checklist, biogrids
charter special state supported bie schools stc
Charter, Special State Supported & BIE Schools: STC
  • STC @ these schools perform functions listed for DTC in public schools
  • Also public school STC training, monitoring of TAs and proctors, and packaging and shipping functions
quiz time test security
Quiz Time – Test Security
  • Is that your final answer?
6 10 7 nmac
6.10.7 NMAC
  • Statewide Standardized Testing Security Issues and Irregularities
  • Some other important features:
    • Superintendent’s Responsibilities
    • District Test Coordinator’s Responsibilities
    • School Test Coordinator’s Responsibilities
    • Staff Responsibilities
    • Non-disclosure of Student Test Materials
    • Reporting Test Irregularities
    • Corrective Measures
3 principles of test security
3 Principles of Test Security
  • Protect the student
  • Protect yourself
  • Protect the test
test security three basic activities
Test Security: Three Basic Activities

Test Security is everybody’s responsibility.

  • Keep test booklets in a locked and secure area before, during, and after testing.
  • Keep track of and return every test booklet, used and unused.
  • Report suspected testing irregularities to the DTC or the STC immediately.
test security essential elements
Test Security – Essential Elements
  • Training
  • Confidentiality Agreement
  • Locked, central storage
  • District testing schedule
  • School Security Checklist
  • Do not test or proctor relatives
  • Standardized examination procedures
  • Reporting security breaches
test security and training
Test Security and Training
  • DTCs, STCs, TAs, and Proctors should be familiar with:
  • Requirements outlined in 6.10.7 NMAC


  • 2007-08 NMSAP Procedures Manual


test security training
Test Security - Training
  • Training – Required by NMAC
  • DTC attends PED Workshop twice annually
  • DTC trains STCs twice annually
  • STC trains TAs twice annually
  • Principals must receive training from DTC or STC twice annually
test security forms
Test Security - Forms
  • Confidentiality Agreement – for all who come in contact with assessment materials: submitted to principal
  • Principal’s Verification Form – Verification of proper storage, tracking of materials, trained staff. Submitted to superintendent
  • Superintendent’s Verification Form – Reviews principals’ verification forms: Superintendent form submitted to PED
  • Kept at the district for 5 years
test security materials
Test Security - Materials
  • Locked central storage –
    • All testing materials are serialized and accounted for daily
    • Materials must be signed out by TA daily and be checked-in each day after testing
    • Must be locked in a centralized room when not in use
    • Access to locked room must be limited
test security testing schedule
Test Security – Testing Schedule
  • District Testing Schedule
    • Set by the DTC
    • Must comply with state testing window
    • All schools follow the same schedule
test security checklist
Test Security - Checklist
  • School Security Checklist
    • Provided by STC for daily checking out and checking in of all test materials
    • Records kept of all check-outs, who, when
ta qualifications
TA: Qualifications

Only trained, certified staff are permitted to

administer tests. Some examples:

  • Licensed school instructors and administrators
  • Teachers on waivers or intern licenses
  • Long-term substitutes with a valid teaching license
  • Coaches and contractors with a valid teaching license
  • Licensed counselors and related service providers
ta qualifications1
TA: Qualifications

In the event schools require additional staff to administer the SBA, other trained (non-certified) staff members may be used to:

  • Provide one-on-one accommodations to Special Education or ELL students
  • Provide one-on-one administration because of other documented IEP accommodations
  • Supervised by a certified, trained staff member
test proctor qualifications
Test Proctor: Qualifications

Any staff or community member who has been trained in proper test administration and test security may serve as a proctor

  • Assist, but not act as test administrators
  • Act as hall monitors
  • Escort students to and from restroom
  • A parent cannot serve as a proctor in his or her child’s or relative’s classroom

Proctors must sign Confidentiality Agreements.

test security standardize
Test Security - Standardize
  • Standardized assessment procedures
    • Thoroughly read all instructions in the Directions for Administration (DFA) manuals
    • Maintain strict adherence to every element of the directions/instructions
testing irregularities
Testing Irregularities
  • A testing irregularity is:

Any circumstance within or beyond the control of a school district that in the opinion of the PED or a school district, raises doubts about the propriety of standardized testing procedures, preparation materials, standardized test administration, standardized testing security, student scores attained from standardized testing, or teacher or student conduct observed during standardized testing. ( (A) NMAC)

test security testing irregularities
Test Security – Testing Irregularities
  • Reporting Testing Irregularities
    • TA immediately reports any testing irregularity to STC
    • STC immediately reports breach to DTC
    • District has 3 days to conduct internal investigation
    • Must officially report breach to PED within 3 days to Assistant Secretary, Assessment and Accountability Division. Phone: 505-827-6683
    • Follow-up with written report
assessment audits and monitoring
Assessment Audits and Monitoring
  • Annual PED reviews
  • Spring 2008
  • Randomly selected sites statewide
  • PED sends information about process, expectations, and scoring rubric
  • PED conducts interview and review of documents on security procedures, TA qualifications, and accommodations
audits cont d
Audits (cont’d)
  • PED sends report with recommendations and score
  • Site submits action plan as needed
  • PED conducts follow-up audit
title i monitoring elements
Title I Monitoring Elements
  • Evidence of test security procedures
  • Proper accommodation(s) identification and implementation
  • NMPED regulatory test procedures and training  (agendas, sign-ins, handouts)
  • Proper ELL identification, testing and waiver use
  • Monitoring by the district of test administration in schools
2008 sba tests
2008 SBA Tests


  • Gr. 3-8 Reading, Writing, Math, Science
  • Gr. 11 Reading, Writing, Math, Science, & Social Studies


  • Gr. 3-8 Reading, Writing, Math, Science
  • Gr. 11 Reading, Math
2008 changes 1
2008 Changes (1)


1. Grade 9 eliminated

2. Grade 11 Science (English only) becomes operational; standard setting in April

3. Grade 11 Spanish versions of Writing and Science on hold for 2008

4. Accommodations # 12 and #17 suspended for 2008; #13 and #14 are modified

5. SBA Language Waiver process changed

2008 changes 2
2008 Changes (2)

6. Writing assessment being scaled, performance levels set, & paper reports provided for all grades. Also changes in administration.

7. The rulers provided by Harcourt for Math can also be used for Science (straightedge for solving Science problems).


8. Pre-ID labels eliminates most bubbling for public schools, and abbreviates it for BIE schools.

2008 changes 3
2008 Changes (3)

9. Standard Settings

  • Grade 11 Science (English only) in April
  • All grades Writing in August

10. SBA Reporting

  • New formats for 2008 print reports
  • New Item Plot Report

11.PED Webpage

  • Revised section on Writing
  • New “Guidelines for Test Interpretation” documents
2008 changes 4
2008 Changes (4)

12. May not release any SBA items in 2008


  • Grade 11 students who didn’t pass one or more subtests will be allowed retakes in the Fall 2008 window.


  • Kindergarten test revised to be developmentally appropriate. Administered in Spring window only.
2008 changes 5
2008 Changes (5)


  • Spring Order window: Jan. 16 – Feb. 8.
  • New Spring training dates: Feb.19 – 29.
  • Spring test administration: Mar. 10 – Apr. 25.
  • Second raters: 10% of students randomly selected statewide will have a second rater.


  • Graduation 4-year cohort delayed
spring 2008 test windows
Spring 2008 Test Windows
  • High School Graduation: Grade 10+
  • NMHSCE - Jan 14 – Feb 1
  • NMAPA (as alternate) – March 10 – April 25
  • English Language Proficiency
  • NMELPA (Winter, Grades 1-12) - Jan 14 – Feb 1
  • NMELPA (Spring, Grades K-12) – Apr 14 – May 2
  • NCLB Assessments
  • NMAPA (SBA alternate) – March 10 – April 25
  • SBA - Feb 25 – March 21
administration resources all will be posted to ped webpage
ADMINISTRATION RESOURCES(all will be posted to PED webpage)
  • Test Manuals (NMHSCE/NMELPA/SBA)

TCM: Test Coordinator’s Manual

DFA: Directions for Administering

  • Test Manuals (NMAPA)

DTC: District Test Coordinator Manual

TAM: Test Administrator’s Manual

  • 2007-2008 PED NMSAP Procedures Manual

General PED procedures for all NMSAP assessments

  • 6.10.7 NMAC

State rules for Test Security and Administration


test coordinator s manual sba
Test Coordinator’s Manual (SBA)
  • Important Dates/Contact Information
  • Test Security & Reporting Security Breach
  • Content Areas Tested (E & S)
  • Recommended Schedule for Testing
  • Roles & Responsibilities: DTC,STC,TA & Proctors (bullet lists)
  • Before Testing (Test Security/Materials Received/

Distributing Materials)

  • After Testing (Materials Used and Packaging Procedures for return to Harcourt)
test coordinator s manual cont d
Test Coordinator’s Manual (cont’d)
  • Large Print and Braille Test Forms
  • Administration and packaging for return to Harcourt
  • Attachments
    • Scoring Service Identification Sheets (SSID)
    • Master File Sheets (MFSs): Bldg & District
    • Sample Grade 8 Biogrid
directions for administering dfa
Directions for Administering (DFA)
  • About 50 pages of text

Pages 3-17 or 18, General Guidelines

Pages 18 to end, Content Area Scripts

  • Received 3 weeks before start of testing window
  • PDFs posted to PED webpage and Harcourt Spectrum
dfa contents
DFA Contents

Organized by

    • BEFORE Testing, AFTER Testing, Administration Scripts
    • Test Security Checklist for TAs
    • TA qualifications
    • Preliminary planning (classroom setting, planning accommodations, exceptions)
dfa contents p 2
DFA Contents (p.2)

Preparing Test Booklets & Answer Documents

  • Print student’s name on TB & AD front covers
  • Add Pre-ID labels/complete biogrid after testing

Pages 8 & 9

  • Details of administration: Estimated time, Materials Harcourt supplies, Materials School must supply
  • Rules re use of highlighters, rulers (M & Sci), loose-leaf lined paper for Writing rough draft, no scratch paper of any kind

Pages 11 & 12 – Large Print and Braille guidelines

dfa contents p 3 new pre id label biogrid rules
DFA Contents (p.3)New Pre-ID label & Biogrid Rules

AFTER TESTING – New procedures in 2008

  • Reduced bubbling
  • 3 essential identifiers the key (on Pre-ID label or bubble):

Name (Last, First, MI.), State Student ID Number, & Date of Birth

  • Demographic & program data derived from STARS
  • Further discussion in Data Presentation
dfa contents p 4
DFA Contents (p.4)
  • Pages 16 and 17 clarify how to bubble each box in each section
    • created primarily for BIE schools before Pre-ID labels became possible
  • Please review these pages to confirm your understanding of the use of each
  • Bubbling Box 9 (Test Form Number, grades 4+) is required for ALL NM schools.
  • For a Spanish Parent Report, bubble Box 15.
dfa appendices
DFA Appendices
  • Sample Biogrid & Allowable PED Accommodations
important change re accommodations
Important change re Accommodations:
  • USED concerned re consistency & quality of translations. PED plans to suspend two accommodations permitting translation into the student’s native language for 2008 pending standardized solutions.
    • #12 – “Reading aloud in the student’s native language or translation of test directions, stimulus material, test items, and/or answer choices”
    • #17 – “Reading aloud or translation into the student’s native language of the directions only for the reading assessments”
    • Also PED is reconsidering elements of #13 & #14 that deal with test items, answer choices and stimulus material
    • PED will send official memo confirming procedures
attemptedness rule sba
Attemptedness Rule: SBA
  • Most content areas have 3 sessions (except Writing, which has only 2)
  • To be considered “scorable”
    • Student must complete a minimum of 15 items per content area
    • A minimum of at least one response per session
changes for 2008 sba writing
Changes for 2008 SBA Writing
  • New Harcourt contract covers field-testing, scaling, setting performance level cutpoints (1 or 2), and generating paper individual and group reports for all grades.
  • Standard setting August 2008
  • Reports on a delayed schedule (early Fall)
  • Not a part of AYP; for instructional diagnostic use to support writing
grade 3 writing 2 sessions dfa p 9
Grade 3 Writing – 2 sessions(DFA, p. 9)

Each session, some MC items & a writing

prompt = 2 prompts total (same as 2007)

  • Each prompt/session has a Planning Page and requires 1 piece of loose-leaf lined paper for the rough draft. Final draft is written in TB on Final Draft page.
  • Planning, rough draft, and final draft for each prompt must be completed within each session.
grades 4 writing 2 sessions dfa p 9
Grades 4+ Writing – 2 sessions(DFA p. 9)

Changed order of Activities

MC, 2 Editing Tasks, 1 Writing Prompt

  • Session 1: MC, *2 Editing Tasks, Plan and Write Rough Draft (lined paper)
  • Session 2: Use Planning Page (AD) and Rough Draft to revise and write Final Draft in AD

*Take extra care to ensure student is completing 2nd Editing Task as specified in Test Booklet (8 TB forms-1 AD form)

naep 2008
NAEP 2008
  • 2007-2008 a “small sample year”
  • Test windows vary for participating schools
  • Districts/schools that were selected to participate in NAEP 2008 were notified last spring – many thanks for your cooperation!
  • NAEP 2009 is coming! – Districts/schools will be notified this May
special situations
Special Situations
  • NMHSCE Waivers
  • Parental Refusal
  • English Language Learner Participation (3 years)
  • SBA Language Waiver
  • Allowable Accommodations for Students not in Special Programs (Not SPED or 504)
reporting testing irregularities
Reporting Testing Irregularities
  • School officials report to the DTC within 3 working days
  • The DTC submits report to the PED containing the allegations, findings, and corrective actions taken, if any
nmhsce waivers
NMHSCE Waivers
  • With the approval of the local board of education, the local superintendent may request written approval from the Secretary of Education to award a diploma to a student who has not passed the Competency Examination and who is not covered under subparagraph (b) of paragraph (1) of subsection K of regarding student with disabilities.
  • Waiver eligibility is evaluated on a case-by-case basis.

(6.30.2 NMAC—Standards for Excellence)

nmhsce waiver process
NMHSCE Waiver Process
  • Parent & student make request to principal
  • Principal makes request to Superintendent
  • Superintendent presents request to local school board
  • If approved by local school board, a letter of request and documentation of student’s having met all other graduation requirements is sent to:

Veronica García, Ed.D.

Secretary of Education,

Jerry Apodaca Education Building

300 Don Gaspar,

Santa Fe, New Mexico, 87501

parental refusal form
Parental Refusal Form

Parents have the right to refuse participation of their child in the New Mexico Statewide Assessment Program.

  • Parents take the refusal to the principal
  • Principal notifies the district office personnel
  • District office personnel should counsel the parent
  • Parental Refusalform must be completed and kept on file
english language learners participation
English Language Learners: Participation

After three years in U.S. schools, excluding kindergarten:

    • Students must participate in English language assessment with or without accommodations.
    • Waiver to continue testing student in his/her home language is available for up to two additional years.
  • Waiver request submitted by district superintendent to NM Secretary of Education
  • Waiver is effective only for current year
english language learners new to u s
English Language Learners: New to U.S.
  • Option available first year in U.S. only
    • May receive language exemption from Reading test
    • Language proficiency assessment substituted for participation
    • Must take Math and other assessments
  • Scores do not affect AYP performance results
  • Exchange Students are exempt from participation in the NMSAP
language waivers sba
Language Waivers - SBA
  • New spreadsheet process:
    • District downloads Excel spreadsheet
    • Enters student information
    • Puts on CD
    • Mails to Secretary of Education
    • PED reviews/approves
    • Mails response on CD back to district
accommodations for students not in special education 504 ell programs
Accommodations for Students Not in Special Education, 504, ELL Programs
  • Any student may receive PED allowable accommodations provided that they are documented as used in instruction for 3 months prior to the assessment window
  • Accommodation is content-area specific
  • Bubble the accommodation number
  • Not necessary to bubble a program (Section 3)
  • Never permissible to “read the Reading test” as an accommodation
ta assessment support process
TA: Assessment Support Process
  • Refer to the relevant TCM and/or DFA first.
  • Ask the STC
  • Ask the DTC if the STC is not available or has questions
dtc assessment support process
DTC: Assessment Support Process
  • Check the PED Procedures Manual for questions about policies or procedures
  • Call the PED at 505-827-6683
  • Contact the appropriate contractor as directed in the relevant TCM for questions about materials.
    • Harcourt: 1-800-763-2306
        • CustomerSupportCenter@harcourt.com
lunch break
Lunch Break
  • Please hand in your cards containing questions for the topics covered in the morning session before leaving for lunch.
ayp data collection reporting

AYP Data Collection & Reporting

Academic Growth and Analysis Bureau

NMPED – Assessment & Evaluation Bureau

  • Pre ID Label processing
  • Biogrid updates
  • Biodata Review (BDR)
    • Duplicates
    • Valid State IDs
  • FAY clarification
  • Graduation news
  • Who to call when you need help

Pre-ID Label – the preprinted label that test vendors send near the end of the test window, that replaces the need for bubbling the biogrid

NMSIS (New Mexico Student Information System) the online system where one can get or look up a State Student ID

STARS (Student Teacher Accountability Reporting System) the data warehouse where public schools must report their enrollment

NASIS (Native American Student Information System) the data warehouse and reporting for BIE schools, like STARS

BDR (Biodata Review) the review and final cleanup of data after testing is over, primarily for resolving bad IDs and duplicate tests

SBA & NMAPA (you already know this… this is a pop quiz)

new for 2007 08
New for 2007-08
  • No major changes in AYP tests or calculations
  • Pre-ID labels this year for BIE
  • Graduation rates freeze for one year

Less leniency for STARS submission errors

data collection and reporting year round process


Data Collection and Reporting Year-Round Process
  • Data Reporting in STARS & SIS (40D, 80D, 120D, EOY) [attendance, FAY, graduation]
  • PreID Label Snapshot (February) and a possibly post test Snapshot (March)
  • Biodata Review (April)
  • Grad and Attendance Review (June)
  • AYP Calculations & Designations (July & August)
preid labels
PreID Labels
  • For all students grades 3-8, 11
  • Districts collect data for charter schools
  • More efficient and accurate than “bubbling” Biogrid
  • Longest opportunity to correct information
preid labels process
PreID Labels Process


Review reports in STARS

Submit February snapshot

Early February

Data sent to vendors

Vendors send labels & rosters to districts


Districts distribute labels to schools

destroy preid label when
Destroy PreID Label When…
  • Student’s name is wrong (first, last, middle)
  • State Student ID number is incorrect (not matched in NMSIS)
  • Date of Birth is wrong (not matched in NMSIS)


Fill out name, ID, and DOB on Biogrid

destroy preid label when1


Destroy PreID Label When…
  • Student is no longer enrolled in school

Use Only One!

Correct Identifiers?

Use the label


Incorrect Identifiers?

Bubble !

The purpose of identifiers is to find an ID match in STARS


Do I Ever Bubble Demographics?

PED schools, No

  • However, if new to public education the student must be submitted to STARS in the next available snapshot

BIE schools, Yes, but only when…

  • New student (no Pre-ID label)
  • The Pre-ID label is not correct
  • You must bubble every field
what are the demographics and why are they so important
What are the Demographics (…and why are they so important)?

AYP groups:


ELL (include exited yrs 1 & 2)

special ed (not gifted)


Additionally reported:gender, migrant, bilingual, Title I, immigrant

AYP Proficiencies are computed for all AYP groups with 25 or more students that are Full Academic Year

Data that is NOT bubbled: Grade & Location


What happens when I Bubble Demographics?

All information on Pre ID label is cancelled

PED schools

  • Data does NOT get into STARS
  • Data does NOT get used for AYP
  • Don’t do it!

BIE schools

  • Data will be used for AYP
  • Every field must be entered
don t forget
Don’t Forget. . .

Must bubble Section B:

  • Test Completion Status (if applicable)
  • Accommodations (if applicable)
  • Form number (all students grades 4 and above)

What happens when I turn in an empty test booklet for a student who was ABSENT?

Don’t Forget:


(0=Tested all Sessions DEFAULT)

1= Withdrew before completion

2 = Non-allowed modifications

3 = Reading exemption

5 = Parental Refusal

6 = Other non-completion

7 = Test Irregularity

We must know why the student does not have a scorable test

this year s biogrid






(Pre-ID Label)

This Year’s Biogrid…
biodata review april
Biodata Review (April)
  • Invalid Student ID
  • Invalid Location / District
  • Duplicates
  • Tested out of grade level
  • Took Spanish without waiver
  • Took NMAPA, SPED=N
  • Took Braille, SPED=N

BDR may be online this year

correct student id is vital
Correct Student ID is Vital!

Look up student at: https://nmuid.escholar.com/uid/

  • If info is incorrect, do not create duplicate ID with corrected information
  • To make corrections, resubmit to NMSIS
  • Be aware some old IDs are no longer valid (from 2004-2005)

Report existing duplicates to the STARS help desk

consequences of missing state id
Consequences of Missing State ID
  • The test must be removed from the dataset.
  • The student will not count toward the school participation rate.
  • Any score report returned by the test company will not be linked to the correct student
home private non ped students
Home, Private, non PED Students
  • Check for valid existing ID (verify middle initial, location code, date of birth, alternate spellings)
  • If none exists, get new State ID
  • Record this ID on all relevant school documents and data systems
duplicates causes
Duplicates - Causes
  • Large print test
  • Corruption of answer sheet
  • Tested in English & Spanish
  • Tested both NMAPA and SBA
  • Student mobility caused retesting
  • Precoded label issued to wrong student
  • Incorrect student ID (twins, name similarities)
  • Student utilized 2 test booklets
  • Two students sharing the same ID!
duplicate prevention
Duplicate Prevention
  • Box voided answer sheets with “non scored” test materials (extra test booklets, etc.).
  • Document any deviation from a single answer sheet (spills, transcriptions, lost) and attach to voided answer sheets at the time of boxing.
duplicate prevention1
Duplicate Prevention
  • Don’t transpose answers to new answer sheet if two booklets must be used.
  • Don’t administer dual English and Spanish during the test window; save one for after the test window has closed.
duplicate prevention2
Duplicate Prevention
  • Verify accurate student IDs
  • Be sure precoded answer documents are matched to correct student
  • Have students pencil name on front of answer document
consequences of unresolved duplicates
Consequences of Unresolved Duplicates
  • Both tests must be removed from the dataset.
  • The student will not count toward the school participation rate.

Any score report returned by the test company will not reflect accurate assessment results for that student.

fay full academic year
FAY (Full Academic Year)

“Present from 120 day to 120 day in a single school (or district).”

BIE schools may have alternate guidance.




Student does not have to be tested at the FAY school


fay transition grades
FAY – Transition Grades


In transition grades (7th grade in a middle school) count from 40 – 120 day, provided the student came from within district.

BIE may have alternate guidance.





fay new school
FAY – New School


All grades of a new school count from 40 – 120 day.

BIE schools may have alternate guidance





graduation lag begins
Graduation Lag Begins

Rates from 2007 will be repeated in 2008 (this year only)

From this point forward rates will be applied from the PRIOR school year

For example, in 2009, rates will be computed from graduates of 2008

graduation will be collected in stars
Graduation WILL be collected in STARS

Submit all students who have graduated any time during 2007-2008

Include Summer, Winter, Spring, and Fall

Cutoff date for 4-year cohort will be September 1

Guidance will be coming on how to submit summer grads in STARS

  • Every submission is important (FAY, Graduation, Attendance)
  • Use verification reports
  • If student has never been submitted – their test won’t count
  • Appeals will not consider submission errors
work with your stars coordinator
Work with your STARS Coordinator…

Attendance, new report available that shows invalid submission

Graduation, list of eligible graduates for your school

Demographics, student rosters as well as aggregate summaries

Yearly AYP Summaries, 2 years

Achievement Gap Summaries, 2 years

Check Data Submissions throughout year.

Don’t Wait until AYP!

data quality submissions
Data Quality & Submissions…

Jared Vigil, STARS Helpdesk


Kate Cleary, STARS Coordinator



AYP Questions?


827-6508 (Cindy) cindy.gregory@state.nm.us

827-6509 (Stephanie) stephaniea.marquez@state.nm.us

Procedures Manual

http://www.ped.state.nm.us/ search “Procedure Manual” and get latest version

Accountability Workbook

http://www.ped.state.nm.us/ search “Accountability Workbook” and get latest version

for questions about other assessments
For Questions about Other Assessments…

Anne Bradley (SBA and NMHSCE)


Mona Martin (NMAPA)


Robert Romero (NMELPA and SBA Language waivers)