Spring 2008 District Test Coordinator Training. New Mexico Public Education Department Assessment & Accountability Division January 2008. Thank You to our Hosts . Speakers. PED, Assessment & Accountability Division Cindy Gregory or Stephanie Marquez Anne Bradley Mona Martin
New Mexico Public Education Department
Assessment & Accountability Division
PED, Assessment & Accountability Division
Harcourt Assessment, Inc.
Evaluation Forms and Certificates
You should have the following handouts:
2. Spring 2008 DTC Training PowerPoint Handout
3. Calendar of Important Dates
4. Test Security Checklist for TAs (From SBA DFA)
5. Test Security Forms (3)
6. SBA Accommodations
7. Sample Draft SBA Biogrid
8. SBA Biogrid Guide Sheet
9. 6.10.7 NMAC (Test Security & Irregularities)
10. Evaluation Form
Under consideration Fall 2007:
Test Security is everybody’s responsibility.
Only trained, certified staff are permitted to
administer tests. Some examples:
In the event schools require additional staff to administer the SBA, other trained (non-certified) staff members may be used to:
Any staff or community member who has been trained in proper test administration and test security may serve as a proctor
Proctors must sign Confidentiality Agreements.
Any circumstance within or beyond the control of a school district that in the opinion of the PED or a school district, raises doubts about the propriety of standardized testing procedures, preparation materials, standardized test administration, standardized testing security, student scores attained from standardized testing, or teacher or student conduct observed during standardized testing. (22.214.171.124 (A) NMAC)
1. Grade 9 eliminated
2. Grade 11 Science (English only) becomes operational; standard setting in April
3. Grade 11 Spanish versions of Writing and Science on hold for 2008
4. Accommodations # 12 and #17 suspended for 2008; #13 and #14 are modified
5. SBA Language Waiver process changed
6. Writing assessment being scaled, performance levels set, & paper reports provided for all grades. Also changes in administration.
7. The rulers provided by Harcourt for Math can also be used for Science (straightedge for solving Science problems).
BIOGRIDs/Pre-ID LABELS (SBA only)
8. Pre-ID labels eliminates most bubbling for public schools, and abbreviates it for BIE schools.
9. Standard Settings
10. SBA Reporting
12. May not release any SBA items in 2008
TCM: Test Coordinator’s Manual
DFA: Directions for Administering
DTC: District Test Coordinator Manual
TAM: Test Administrator’s Manual
General PED procedures for all NMSAP assessments
State rules for Test Security and Administration
Pages 3-17 or 18, General Guidelines
Pages 18 to end, Content Area Scripts
Preparing Test Booklets & Answer Documents
Pages 8 & 9
Pages 11 & 12 – Large Print and Braille guidelines
AFTER TESTING – New procedures in 2008
Name (Last, First, MI.), State Student ID Number, & Date of Birth
Each session, some MC items & a writing
prompt = 2 prompts total (same as 2007)
Changed order of Activities
MC, 2 Editing Tasks, 1 Writing Prompt
*Take extra care to ensure student is completing 2nd Editing Task as specified in Test Booklet (8 TB forms-1 AD form)
(6.30.2 NMAC—Standards for Excellence)
Veronica García, Ed.D.
Secretary of Education,
Jerry Apodaca Education Building
300 Don Gaspar,
Santa Fe, New Mexico, 87501
Parents have the right to refuse participation of their child in the New Mexico Statewide Assessment Program.
After three years in U.S. schools, excluding kindergarten:
Academic Growth and Analysis Bureau
NMPED – Assessment & Evaluation Bureau
Pre-ID Label – the preprinted label that test vendors send near the end of the test window, that replaces the need for bubbling the biogrid
NMSIS (New Mexico Student Information System) the online system where one can get or look up a State Student ID
STARS (Student Teacher Accountability Reporting System) the data warehouse where public schools must report their enrollment
NASIS (Native American Student Information System) the data warehouse and reporting for BIE schools, like STARS
BDR (Biodata Review) the review and final cleanup of data after testing is over, primarily for resolving bad IDs and duplicate tests
SBA & NMAPA (you already know this… this is a pop quiz)
Less leniency for STARS submission errors
Review reports in STARS
Submit February snapshot
Data sent to vendors
Vendors send labels & rosters to districts
Districts distribute labels to schools
Fill out name, ID, and DOB on Biogrid
Use the label
The purpose of identifiers is to find an ID match in STARS
PED schools, No
BIE schools, Yes, but only when…
ELL (include exited yrs 1 & 2)
special ed (not gifted)
Additionally reported:gender, migrant, bilingual, Title I, immigrant
AYP Proficiencies are computed for all AYP groups with 25 or more students that are Full Academic Year
Data that is NOT bubbled: Grade & Location
All information on Pre ID label is cancelled
Must bubble Section B:
What happens when I turn in an empty test booklet for a student who was ABSENT?
(0=Tested all Sessions DEFAULT)
1= Withdrew before completion
2 = Non-allowed modifications
3 = Reading exemption
5 = Parental Refusal
6 = Other non-completion
7 = Test Irregularity
We must know why the student does not have a scorable test
BDR may be online this year
Look up student at: https://nmuid.escholar.com/uid/
Report existing duplicates to the STARS help desk
Any score report returned by the test company will not reflect accurate assessment results for that student.
“Present from 120 day to 120 day in a single school (or district).”
BIE schools may have alternate guidance.
Student does not have to be tested at the FAY school
In transition grades (7th grade in a middle school) count from 40 – 120 day, provided the student came from within district.
BIE may have alternate guidance.
All grades of a new school count from 40 – 120 day.
BIE schools may have alternate guidance
Rates from 2007 will be repeated in 2008 (this year only)
From this point forward rates will be applied from the PRIOR school year
For example, in 2009, rates will be computed from graduates of 2008
Submit all students who have graduated any time during 2007-2008
Include Summer, Winter, Spring, and Fall
Cutoff date for 4-year cohort will be September 1
Guidance will be coming on how to submit summer grads in STARS
Attendance, new report available that shows invalid submission
Graduation, list of eligible graduates for your school
Demographics, student rosters as well as aggregate summaries
Yearly AYP Summaries, 2 years
Achievement Gap Summaries, 2 years
Check Data Submissions throughout year.
Don’t Wait until AYP!
Jared Vigil, STARS Helpdesk
Kate Cleary, STARS Coordinator
827-6508 (Cindy) firstname.lastname@example.org
827-6509 (Stephanie) email@example.com
http://www.ped.state.nm.us/ search “Procedure Manual” and get latest version
http://www.ped.state.nm.us/ search “Accountability Workbook” and get latest version
Anne Bradley (SBA and NMHSCE)
Mona Martin (NMAPA)
Robert Romero (NMELPA and SBA Language waivers)