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WRITING MEASURABLE PROGRAM OBJECTIVES AND PERFORMANCE INDICATORS THAT GUARANTEE QUANTITATIVE AND QUALITATIVE RESULTS. WORKSHOP OUTCOMES. THIS WORKSHOP WILL ADDRESS WHY THE FOLLOWING ARE IMPORTANT: A comprehensive rationale for funding;

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WRITING MEASURABLE PROGRAM OBJECTIVES AND PERFORMANCE INDICATORS THAT GUARANTEE QUANTITATIVE AND QUALITATIVE RESULTS

workshop outcomes
WORKSHOP OUTCOMES

THIS WORKSHOP WILL ADDRESS WHY THE FOLLOWING ARE IMPORTANT:

  • A comprehensive rationale for funding;
  • Measurable objectives and performance indicators/performance measures;
  • Multiple assessment techniques;
workshop outcomes1
WORKSHOP OUTCOMES

THIS WORKSHOP WILL ADDRESS WHY THE FOLLOWING ARE IMPORTANT:

4. Statements on the impact of the program for various constituents;

5. Documented and analyzed outcomes; and,

6. Documented use of results to improve the program.

why assess performance
WHY ASSESS PERFORMANCE?

Government Performance and Results Act

  • Holds federal agencies accountable for achieving program results
  • Requires setting goals and public reporting
  • Seeks to reduce waste and inefficiency
the assessmnent use of results mandate
THE ASSESSMNENT/USE OF RESULTS MANDATE

SINCE FEDERAL GRANT FUNDS ARE RESTRICTED AND DESIGNED TO STRENGTHEN THE AREA FOR WHICH THE GRANT WAS AWARDED, PRINCIPAL INVESTIGATORS MUST HAVE KNOWLEDGE OF AND EXPERIENCE IN PLANNING AND ASSESSMENT!!!!

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ASSESSMENT AND EVALUATION TECHNIQUES MUST BE DEVELOPED AS YOU CONCEPTUALIZE THE THE PROPOSED PROGRAM
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EFFECTIVE ASSESSMENT USE MULTIPLE ASSESSMENT STRATEGIES TO MEASURE THE SAME CHARACTERISTICMAKE SURE THE ASSESSMENT STRATEGIES YOU USE ARE APPROPRIATE TO WHAT YOU WANT TO MEASUREANALYZE RESULTS AND COMPARE TO PREVIOUS PERFORMANCE RESULTS OR TO EXTERNAL BENCHMARKS

available data to support your request for funding
AVAILABLE DATA TO SUPPORT YOUR REQUEST FOR FUNDING
  • Student Evaluation of Faculty
  • Department Accreditation
  • Student Grades
  • Retention/Attrition Rates
  • Occasional Survey
  • Final Exams
  • Personnel Evaluations
  • Exit Exams - Licensure Exams
  • Exit Competencies in Skill Courses
  • Regional/National Accreditations
other common effectiveness measures that may be included in your proposal and your assessment plan
OTHER COMMON EFFECTIVENESS MEASURES THAT MAY BE INCLUDED IN YOUR PROPOSAL AND YOUR ASSESSMENT PLAN
  • Success of graduates as evidenced by high employment and wage rates
  • Success of transfer students
  • Access and progress for minority and disenfranchised students
  • Positive service to business, industry, and the existing work force
other common effectiveness measures
OTHER COMMON EFFECTIVENESS MEASURES
  • Positive image held by the community
  • Economic and social well-being of the region
locating assessment data
LOCATING ASSESSMENT DATA

1. Student Enrollment Database

2. Financial Affairs, Resource Management, Personnel, ComputerServices, Finance, Purchasing

  • Student Development Services, Admissions, Career Services, Registrar, Placement Testing Center

4. Surveys

evaluation assessment
EVALUATION/ASSESSMENT

To effectively evaluate your activities, evaluative criteria must be concentrated or related to the following areas:

  • Measurable Goals and Objectives
  • Measurable Student Learning Outcomes/General Outcomes/Performance Outcomes
  • Faculty/Staff Performance Indicators
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EVALUATION/ASSESSMENT MUST INCLUDE ALL ASPECTS OF THE INSTITUTION THAT WILL STRENGHTHEN YOUR PROPOSAL

Academic Programs

Institutional Support Services

Administrative Support Services

Administrative Leadership

Financial Management

Governing Board

evaluation assessment must include all aspects of the institution
EVALUATION/ASSESSMENT MUST INCLUDE ALL ASPECTS OF THE INSTITUTION

CONTINUED

External Relations

Institutional Self-Improvement

you end up the way you start
YOU END UP THE WAY YOU START

IF YOU DON’T START WITH A COMPREHENSIVE PLAN OF OPERATION, IT IS DIFFICULT TO CLOSE THE GAP AT THE END OF THE GRANT PERIOD!

TAKE TIME WHEN DEVELOPING THE PLAN TO ENSURE THAT THE OBJECTIVES AND PERFORMANCE INDICATORS/ANTICIPATED RESULTS ARE MEASURABLE!

definition of words you must consider when you begin to develop your proposal
DEFINITION OF WORDS YOU MUST CONSIDER WHEN YOU BEGIN TO DEVELOP YOUR PROPOSAL

GOAL- A broadly stated result; or, the restatement of a key strategy.

TO IMPROVE FRESHMAN AND SOPHOMORE STUDENTS’ READING AND WRITING SKILLS.

definitions
DEFINITIONS

OBJECTIVE - A specific measurable, time-phased result:

• Process

• Outcomes Objective

definitions1
DEFINITIONS

PROCESS OBJECTIVE:

TO ESTABLISH A READING AND WRITING CENTER.

OUTCOMES OBJECTIVE:

TO ENSURE THAT 75% OF THE FRESHMAN AND SOPHOMORE STUDENTS PASS THE MID-LEVEL ENGLISH EXAM BY REQUIRING THEM TO COMPLETE A MINIMUM OF THREE (3) HOURS A WEEK OF INTENSIVE STUDY IN THE READING AND WRITING CENTER, EACH SEMESTER.

definitions2
DEFINITIONS

TASK - An activity which contributes to the achievement of a purpose, goal or objective.

  • TO ORDER EQUIPMENT FOR THE READING AND WRITING CENTER.
  • TO HIRE THE DIRECTOR OF THE CENTER.
definition of words used in planning
DEFINITION OF WORDS USED IN PLANNING

STRATEGY-- FOR THE INSTITUTION

A key priority method for achieving the Long-Range “Vision” of the institution.

STRATEGY--FOR TITLE III

A key priority method for achieving the outcomes delineated in the objectives and and performance indicators.

TO ESTABLISH A READING WRITING LABORATORY.

great proposals must consider
GREAT PROPOSALS MUST CONSIDER:
  • THE APPROPRIATENESS OF THE ACTIVITIES AND THE SCOPE OF WORK
great proposals must consider1
GREAT PROPOSALS MUST CONSIDER

THE MEASURABILITY OF THE OBJECTIVES AND THE PERFORMANCE INDICATORS/ANTICIPATED OUTCOMES

federal grants are outcomes based so measurability is key
FEDERAL GRANTS ARE OUTCOMES BASED SO MEASURABILITY IS KEY:
  • COLLECTING, ANALYZING, MAINTAINING, AND REPORTING DATA AND OUTCOMES ARE ESSENTIAL TASKS
the foundation of all of a hi quality funded proposals
THE FOUNDATION OF ALL OF A “HI-QUALITY” FUNDED PROPOSALS
  • RATIONALE BASED ON DATA AND A DEMONSTRATED NEED
  • INSTITUTIONAL COMMITMENT AND SUPPORT
  • EXCELLENT PERSONNEL
the foundation of all of a hi quality activity
THE FOUNDATION OF ALL OF A “HI-QUALITY” ACTIVITY
  • MEASURABLE OBJECTIVES AND ANTICIPATED RESULTS/PERFORMANCE INDICATORS
  • EXCELLENT ASSESSMENT AND EVALUATION SYSTEM
the foundation of all of a hi quality activity1
THE FOUNDATION OF ALL OF A “HI-QUALITY” ACTIVITY
  • EXCELLENT SYSTEM FOR DOCUMENTING AND MONITORING PROGRESS
  • ADEQUATE BUDGET
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THE ACTIVITY’S OBJECTIVES ARE THE FOUNDATION FOR ASSESSMENTEXAMPLE OF A MEASURABLE ACADEMICOBJECTIVE:

Begin objectives with the intended outcome

To ensure that 90% of the incoming

freshman cohort sits for the CLA within the first semester of the freshman year 

measurable academic objective
MEASURABLE ACADEMIC OBJECTIVE:

Say how you plan to do it

by placing the CLA assessment as a requirement of the first-year orientation course

measurable academic objective1
MEASURABLE ACADEMIC OBJECTIVE:

State by when

,annually

THE OBJECTIVE IS:

To ensure that 90% of the incoming freshman cohort sits for the CLA within the first semester of the freshman year by placing the CLA assessment as a requirement of the first-year orientation course, annually.

example of an administrative objective
EXAMPLE OF AN ADMINISTRATIVE OBJECTIVE:

Begin objectives with the intended outcome:

To guarantee that current students and former students requesting transcripts receive them twenty-four (24) hours after the request is made)

example of an administrative objective1
EXAMPLE OF AN ADMINISTRATIVE OBJECTIVE:

Say how you plan to do it

by implementing the course audit module of the administrative computing system)

state by when by september 30 20
State by when, by September 30, 20??.)

THE ADMINISTRATIVE OBJECTIVE IS:

To guarantee that current and former students requesting transcripts receive them twenty-four (24) hours after the request is made by implementing the course audit module of the administrative computing system, by September 30, 2011.

baseline data
BASELINE DATA

REMEMBER:

When Writing Objectives and Performance Indicators, if your intended outcome is to increase in a factor, you must provide baseline data at the end of the objective (i.e., Baseline: 2009-2010- 650/1000, 65%)

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WHEN REPORTING DATA

  • Build Upon Your Data From One Quarter To The Next
  • By Collecting Data In This Manner, You Will Know If Your Objectives Are Reasonable Of It They Need To Be Modified.
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ALL DATA MUST BE CONTINUALLY ANALYZED AND THE RESULTS USED TO STRENGTHEN YOUR OBJECTIVES, PERFORMANCE MEASURES, IMPLEMENTATION STRATEGIES AND YOUR OUTCOMES

thank you for your
THANK YOU FOR YOUR

TIME !!!!

GLORIA

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NOW LET’S GET DOWN TO BUSINESS:

IT’S YOUR TURN TO DEVELOP A MEASURABLE OBJECTIVE FOLLOWING THESE GUIDELINES:

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BEGIN THE OBJECTIVE WITH THE INTENDED OUTCOME

  • TELL HOW YOU WILL ATTAIN THIS OUTCOME
  • BY WHEN (BASELINE DATA)