Physical Readiness Information Management System PRIMS

1. Physical Readiness Information Management System (PRIMS) 1

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3. PRIMS Official PFA reporting system Legal Supersedes other documents EVALs/FITREPs All data entries are traceable and auditable You are responsible for all data entered under your name 3

4. PRIMS Tracking Capabilities PFA data PFA failure data Medical PHA and PARFQ Waivers FEP data BCA and mock PFA progress ShipShape Command vs Navy trends 4

5. CFL Responsibilities Submit CFL transfer letter to OPNAV to gain PRIMS access CFL grants ACFL access and read only access to CO/XO/CMC and other command members as designated in writing by the CO Enter PFA data within 30 days of command cycle completion Submit corrections paperwork with supporting documentation 5

6. Learning PRIMS You will need to take time to practice using PRIMS to learn to navigate A 95-page guide with screen shots is on the CFL NKO, PRP, and PRIMS websites Recommend train-the-trainer with more experienced CFL/ACFL 6

7. PRIMS Reference Guides 7

8. PRIMS Location 8

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10. Welcome Screen 10

11. PRIMS Layout 11

12. Working with the Command Screen 12

13. Command Screen 13

14. Command Detail Information 14

15. Search for Commander 15

16. Search for Command Info Provides command details and POCs 16

17. Menus Right click on UIC for drop down menu Select desired heading 17

18. View PFA Records Displays all members in command Compare with command roster 18

19. Command PFA Member List Arrow expands to show the PFA Cyles for a member Arrow expands the section to view detailed PFA record 19

20. Member PFA Data 20

21. Command Reporting Command Results Crew Member Listing PHAs Due Med Waivers PARFQ Listing BCA Listing PRT Listing PFA Listing Separation Waiver Commander�s Report 21

22. Command Results Results of PFAs at your Command regardless of where they are stationed now Allows you to track PFAs at your Command Reporting Options include: Summary BC All Members Passed BC Failed BC BC Not Completed BC Non Participant 22

23. Working with the Member Screen 23

24. Search and Filters To search for a record when you do not have the full SSN, enter first and last name to limit search 24

25. Member Menu Options Member Edit Member Record (e-mail/phone number) Separation Waiver (Readiness Waiver) Add/View Xfer Member Out Update Member PHA PARFQ (Add/View) Medical Waiver (Add/View) PFA (Add/View) Fitness Programs (FEP and ShipShape) Member Authorization (Add/View) Member Reporting 25

26. Menu Options - 2 Member Reporting Admin Separation Waivers PFA Listing BCA Listing PRT Listing Administrative Action Med Waivers PARFQ Listing FEP FEP Results Summary FEP Progression Filled PARFQ � SF600 Blank PARFQ � SF600 Blank SF600 Filled PARFQ Blank PARFQ SF600 Smoking Cessation Questionnaire Pre-Physical Activity SF600 BCA Failed SF600 26

27. Transfer Member InUnder Members Tab 27

28. Transfer (cont) 28

29. Medical Waivers and PFA Records 29

30. Medical Waivers Must input medical waiver prior to any PFA data Creates a new PFA record and populates that record with medical waiver information 30

31. Enter Medical Waiver 31

32. Member PFA Records 32

33. Add PFA Record 33

34. Edit BCA and PFA 34

35. FEP and ShipShape 35

36. FEP Records Automatically enrolls members who Fail PFA Have probationary PRT score Have medical waiver with probationary score on remaining events Must manually enter others Must dis-enroll members once FEP requirements are met Must enter monthly mock PFA data and ShipShape attendance 36

37. FEP � Member Enrolled 37

38. FEP Enrollment 38

39. ShipShape 39

40. Reports, Notes, & Record Corrections 40

41. Command Screen Reports and Member Reports Help manage your program Track PFA data to assist with admin responsibilities Provides reports to provide to leadership Assist with medical screening compliance Show FEP progress Compare command against Navy 41

42. Notes All members need a PFA record for each cycle even for non-participation (DEP/OP, TAD, etc.) If a member does not complete the cardio portion of the test and doesn�t incur a medical waiver, record 5959 as the cardio time For high altitude or USMC PFA, select option in standard block. USMC will be recorded in PRIMS as USMC Pass. Scores cannot be entered 42

43. Notes, cont. Members not participating in the PFA without authorization are recorded as UA. Do not input scores or data to �make� them fail Pregnant service women are excused from the PFA from the date they are confirmed as being pregnant. It is not a medical waiver. There is a �pregnant� nonparticipation status option for this situation

44. Record Corrections Timeline Current cycle ? CFL Current command ? LOC LOC must be in correct format, signed by CO, not CFL LOC / BCNR if previous command All templates located on PRP website 44

45. Forms 45

46. PRIMS POC Mrs. Tina Agee � PRIMS Manager Mrs. Kelly Shellenberger � PRIMS Assistant Manager (901) 874-2210 or Mill_PRIMS@navy.mil 46

47. Within how many days of the PFA must PFA data be entered into PRIMS? 47

48. Within how many days of the PFA must PFA data be entered into PRIMS? 30 Days 48

49. How does a CFL gain access into PRIMS? 49

50. How does a CFL gain access into PRIMS? Forward transfer letter signed by CO to OPNAV 50

51. Who grants access to ACFLs, CO, XO, and CMC? 51

52. Who grants access to ACFLs, CO, XO, and CMC? The CFL 52

53. Where do you find samples of all letters and waivers? 53

54. Where do you find samples of all letters and waivers? PRP website (NPC):www.npc.navy.mil/commandsupport/physicalreadiness 54

55. Questions? 55