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Webmaster User Group April 4, 2007. PDF Accessibility “Everybody is a content creator!”. Adobe Acrobat Pro 8. Webmaster User Group April 4, 2007. IOUCA accessibility standards identify: Limited accuracy of speech-output Inaccessible “read-order” of forms

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webmaster user group april 4 20072
Webmaster User Group April 4, 2007
  • IOUCA accessibility standards identify:
    • Limited accuracy of speech-output
    • Inaccessible “read-order” of forms
    • Slow download for older technologies
    • Security feature “disables” accessibility
    • (more…)

Accessibility ConcernsJuly 14, 2006

webmaster user group april 4 20073
Webmaster User Group April 4, 2007
  • Most PDF online not accessible
  • Scanned, image-only documents
  • Untagged reading order
  • User unable to modify or save PDF forms

Accessibility Concerns(continued)

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Webmaster User Group April 4, 2007
  • ADOBE meeting with IOUCA to address accessibility issues…
  • Acrobat 8 Pro built-in accessibility features:
      • Text to Speech functionality
      • Auto-scroll
      • Read Out Loud(more…)

Meeting with Adobe November 16, 2006

webmaster user group april 4 20075
Webmaster User Group April 4, 2007
  • Accessibility checker:
      • Read order
      • OCR for scanned PDF
      • Add form-fields (more…)

Meeting with Adobe (continued)

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Webmaster User Group April 4, 2007
  • Accessibility checker:
      • Verify, add, or modify tagging
      • Validate against Section 508 & WCAG
      • Add alt-text description to graphics

Meeting with Adobe (continued)

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Pros:

    • Acrobat 8 Pro accessibility features can address the concerns with PDF & minimize the accessibility limitations
    • Free to end user
    • Backward compatible with older versions
    • Policy Server allows deactivation of “bad” PDF (more…)

Webmaster User Group April 4, 2007

So, now what??

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Webmaster User Group April 4, 2007
  • Cons:
      • Can be expensive
      • Can be intimidating out of the box to content creators
      • Requires training

So, now what??

webmaster user group april 4 20079
Webmaster User Group April 4, 2007
  • Open Acrobat 8 Pro
  • Set Accessibility Preferences
  • Activate Preflight:
      • Advanced > Preflight
      • Shows PDF version compatibility
      • Shows PDF/X & PDF/A status

Let’s Explore the Process

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Edit > Preferences > Accessibility

  • Then adjust settings for:
  • Convert from PDF
  • Convert to PDF
  • Forms
  • JavaScript
  • New Document
  • Reading (Order Options)

Webmaster User Group April 4, 2007

PDF Accessibility Preferences

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Acrobat Distiller > Settings >

  • Then adjust Default Settings:
  • PDF/A
  • PDF/X
  • Smallest File Size
  • Standard (more…)

Webmaster User Group April 4, 2007

Acrobat Distiller

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Acrobat Distiller > Adobe PDF

  • Settings > Fonts
  • Then uncheck:
  • Embed all fonts
  • Subset embedded fonts…
  • (This will minimize PDF size & prevent system crashes.)

Webmaster User Group April 4, 2007

Acrobat Distiller

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Advanced > PDF Optimizer

This feature provides more options to assemble PDF from multiple documents with different formats (i.e. Excel, Word, PowerPoint).

Webmaster User Group April 4, 2007

Optimize Scanned PDF

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Advanced > Accessibility > Setup Assistant

Either use the default settings or manually set options for screen readers and magnifiers.

Webmaster User Group April 4, 2007

Accessibility Setup Assistant

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Acrobat Distiller > Adobe PDF

Settings > Fonts

This feature provides more options to assemble PDF from multiple documents with different formats (i.e. Excel, Word, PowerPoint).

Webmaster User Group April 4, 2007

Combine Files

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This purchased feature allows Government to shut-down a known “dirty PDF”.

  • Send a broadcast to every user with dirty PDF to upload replacement PDF.

Webmaster User Group April 4, 2007

Policy Server

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For users with disabilities who need to save PDF forms, this option exists for free now in Acrobat 8 and is available at no cost for up to 500 unique individuals per form… beyond 500 requires a purchased license.

  • Requires Reader Extensions
  • IRS uses this feature for many of their forms.

Webmaster User Group April 4, 2007

Saving Forms

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“This page contains only an image of a scanned page. There are no text characters. Would you like to run character analysis to try to make the text on this page accessible?”

□ Do Not Show Again

OK Cancel

Webmaster User Group April 4, 2007

“Scanned Page Alert” Feature

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Webmaster User Group April 4, 2007

Removes sensitive data from PDF before publishing.

Redaction Feature

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Webmaster User Group April 4, 2007

View > Read Out Loud > Select Read Options

“Read Out Loud” Feature

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Webmaster User Group April 4, 2007

Neal Albritton

(916) 445-0142

neal@calsilc.org

Questions?