2017 ANNUAL GENERAL MEETING

1. 2017ANNUAL GENERAL MEETING NOVEMBER 21st, 2017 MARRIOTT HOTEL More people running, more often

2. AGENDA Call to Order / Opening of Meeting               Dave Approval of Agenda                                           Dave Approval of the 2016 AGM Minutes               Dave Report – Chair of the Board                             Dave President’s Report                                             John Membership Report                                         John Financial Report and appointment of Auditor   Chris Board of Directors Elections                           John Proposed By-Law change                                Mark Q&A                                                                     Dave Adjournment                                                     Dave

3. AGENDA Call to Order / Opening of Meeting               Dave Approval of Agenda                                           Dave Approval of the 2016 AGM Minutes               Dave Report – Chair of the Board                             Dave President’s Report                                             John Membership Report                                         John Financial Report and appointment of Auditor   Chris Board of Directors Elections                           John Proposed By-Law change                                Mark Q&A                                                                     Dave Adjournment                                                     Dave

4. AGENDA Call to Order / Opening of Meeting               Dave Approval of Agenda                                           Dave Approval of the 2016 AGM Minutes               Dave Report – Chair of the Board                             Dave President’s Report                                             John Membership Report                                         John Financial Report and appointment of Auditor   Chris Board of Directors Elections                           John Proposed By-Law change                                Mark Q&A                                                                     Dave Adjournment                                                     Dave

5. 2016 AGM Minutes 2016 AGM Minutes were posted to the members area of Run Ottawa http://www.runottawa.ca/ro/membership/members-area Motion to approve and seconder?

6. AGENDA Call to Order / Opening of Meeting               Dave Approval of Agenda                                           Dave Approval of the 2016 AGM Minutes               Dave Report – Chair of the Board                             Dave President’s Report                                             John Membership Report                                         John Financial Report and appointment of Auditor   Chris Board of Directors Elections                           John Proposed By-Law change                                Mark Q&A                                                                     Dave Adjournment                                                     Dave

7. Thank-you for another terrific year! • The world-class Ottawa Race Weekend, and Ottawa’s best “local” run events are the result of the fine collaboration between • President John Halvorsen and his team: • Joe, Susan, Al, Dave and Lisa • Our volunteer-leaders and many other race volunteers • Our members • Your enthusiasm at our events has provided a huge spark to our organization • Your presence here tonight demonstrates an interest in your “ownership” of Run Ottawa • My colleagues – your representatives - on the Board

8. YOUR BOARD OF DIRECTORS Ian Patrick Dave Cynthia Chris Fred Mark Jayme Wendy John

9. RUN OTTAWA STUCTURE GOVERNANCE LAYER Elected Board Communications President Membership Staff Events Groups Runs OPERATIONAL LAYER

10. STRATEGIC FOCUS • Five focus areas: • ORW • Our other events • Membership • Developing the sport • Governance

11. AGENDA Call to Order / Opening of Meeting               Dave Approval of Agenda                                           Dave Approval of the 2016 AGM Minutes               Dave Report – Chair of the Board                             Dave President’s Report                                             John Membership Report                                         John Financial Report and appointment of Auditor   Chris Board of Directors Elections                           John Proposed By-Law change                                Mark Q&A                                                                     Dave Adjournment                                                     Dave

12. THANK YOU • VOLUNTEERS – the backbone of what we do • ORW Volunteer Committee • Glendon, Dick, Ken, Mark J, Nancy, Dennis, Craig, Kent, Manny, Karen, Jon, Tom, Jayme, Bob, Geoff, Shawn, Jenn, Helen and their extended teams • Many also cover CAR • Can always use more help if you want to get involved • Event teams, Special Events, Membership committee • OFFICE TEAM • Small but highly dedicated staff; Susan, Joe, Al, Dave, Lisa and Jim • BOARD • Dave, Wendy, Mark, Fred, Ian, Chris, Jayme, Cynthia, and Patrick AMAZING TEAM – THANK YOU

13. 2017 TORWImpressive Numbers 43,419 Runners, 50.3% from outside Ottawa/Gatineau 39,750 Runners and spectators from outside the Capital Region $327 of spending per visitor $1.97M in shopping including at the runners expo $12.9M in visitor spending $30M in economic activity $826,170 in charity fundraising 61 Charities Participating 2 IAAF Gold Label Events

14. 2017 TORWParticipant Summary

15. 2017 TORWOther Highlights - 2017 • WORLD MILITARY CHAMPIONSHIPS • CANADIAN CHAMPIONSHIPS • ATHLETICS CANADA RACE DIRECTORS SUMMITT • CANADA 150 CELEBRATION COURSE ANIMATION

16. KIDS RUN OTTAWANew for 2017 • Fall of 2016, Run Ottawa launched Kids Run Ottawa program. • 14 week fitness program designed for kids 6-12, culminating in participation in the Kids Marathon during TORW. Have introduced Kids Runs into Saturday 5K runs and associating Kids Run Ottawa brand into our events featuring kids runs. • Program partially funded thru a two year grant from the Ontario Sport and Recreation fund. • Managed and directed by Run Ottawa membership coordinator Lisa Georges. • Kids Run Ottawa highlights from 2017: • 2017 Total participants Kids Marathon – 1320 increase of 469 • 2017 Kids Run Ottawa participants in run – 958 – 73% of all runners • 2017 Number of Kids Run Ottawa Schools – 29* – up from 6 in 2016 • *(additional 10 more schools in KRO program but not in Kids Marathon, additional 427 students) • 2018 - already 28 schools enrolled in program.

17. On-line connectivity 2017 Updates New Website Framework Engage runners 365/24hrs via web & social channels; ex. website, e-newsletters, blog, experts, & Team Awesome providing a runner resource for authority based content • Facebook • Ottawa Marathon 22K followers (+12%) • Run Ottawa 3.7K (+32%) • Twitter • 12.8K followers, @ottawamarathon (+7.6%) • 2.8K followers, @runottawa (+45%) • Instagram • 4.2K followers, @ottawamarathon(+40%) • 1.8K followers, @runottawa (+63%) • www.runottawa.ca • 830K sessions annually • 455K users annually • Pulse newsletters – 60,000+ subscribers • Race Directors Newsletters – 33,000 registered runner emails (unique)

18. RUN OTTAWA EVENTSContinued 2017 Growth

19. AGENDA Call to Order / Opening of Meeting               Dave Approval of Agenda                                           Dave Approval of the 2016 AGM Minutes               Dave Report – Chair of the Board                             Dave President’s Report                                             John Membership Report                                         John Financial Report and appointment of Auditor   Chris Board of Directors Elections                           John Proposed By-Law change                                Mark Q&A                                                                     Dave Adjournment                                                     Dave

20. RUN OTTAWA MEMBERSHIPYear in Review • We currently have 728 members up from 434 this time last year—over 65% growth. • We have seen a significant increase in member participation at Run Ottawa events and we continue to seek greater opportunities for member activity through our “social running” initiatives. • Membership highlights from 2017: • Increase in participation and engagement on social media with January’s #RORunstreak • Increase of members engagement on the Facebook group page • Run Ottawa singlets were a huge hit with members; many wearing them at events outside of Ottawa • Increase in engagement with Affiliate run clubs/organizations, allowing members to explore/experience running and training with qualified running coaches leading our 6@6s or by joining their weekly runs. • Development of Run Ottawa membership committee

21. AGENDA Call to Order / Opening of Meeting               Dave Approval of Agenda                                           Dave Approval of the 2016 AGM Minutes               Dave Report – Chair of the Board                             Dave President’s Report                                             John Membership Report                                         John Financial Report and appointment of Auditor   Chris Board of Directors Elections                           John Proposed By-Law change                                Mark Q&A                                                                     Dave Adjournment                                                     Dave

22. Summary of Audited Financial Statements (Drafts)

23. Summary of Audited Financial Statements(Drafts) Our financial statements and the report of the public accountant are available at the Run Ottawa office. Members may, upon request, obtain a copy of those financial statements and other documents free of charge at the Run Ottawa office or by prepaid mail. Motion to appoint Auditor for 2018: OHCD LLP

24. AGENDA Call to Order / Opening of Meeting               Dave Approval of Agenda                                           Dave Approval of the 2016 AGM Minutes               Dave Report – Chair of the Board                             Dave President’s Report                                             John Membership Report                                         John Financial Report and appointment of Auditor   Chris Board of Directors Elections                           John Proposed By-Law change                                Mark Q&A                                                                     Dave Adjournment                                                     Dave

25. RUN OTTAWA BOARD 2017 Elections • Board Members continuing with their 2nd year of their term; • Patrick Girard • Fred Pelletier • Ian Hunter • Jayme Rae • 2017 Nominees have been posted to http://www.runottawa.ca/ro/membership/members-area • We are grateful to have 5 candidates step forward and offer to contribute to the future of Run Ottawa. Nominees are; • Mark Sutcliffe • Chris Ouimet • Cynthia Daley • Lynda Bordeleau • Dave Palmer ALL ACCLAIMED TO TWO YEAR TERMS THANK YOU FOR YOUR OFFER TO CONTRIBUTE

26. THANK YOU WENDY ! • Our longest serving board member joining the board in early 2000’s • 26 marathons and counting. • 7 Boston Marathons, #8 next April. Qualified 9 times but was injured this year and had to withdraw.  • Qualified for the Boston Marathon in her first Marathon run which was in Cumberland. • Crossed the Boston marathon finish line in 2013 about 40 minutes before the first bomb exploded. Two weeks later she ran the Big Sur Marathon • Other Cities in which Wendy has run marathons include New York , Chicago, Sedona, Berlin, Washington (Marine Corp), Cologne, Munich, Quebec. • Personal best 3:21 at Ottawa Race Weekend! • Next Marathon - Death Valley in February. • Will continue legal support for Run Ottawa

27. Agenda Call to Order / Opening of Meeting               Dave Approval of Agenda                                           Dave Approval of the 2016 AGM Minutes               Dave Report – Chair of the Board                             Dave President’s Report                                             John Membership Report                                         John Financial Report and appointment of Auditor   Chris Board of Directors Elections                           John Proposed By-Law change                                Mark Q&A                                                                     Dave Adjournment                                                     Dave

28. RUN OTTAWA BYLAWSProposed Changes & Motion • Current By-Laws (2013), Proposed Changes, and new 2017 By-Laws are posted to; http://www.runottawa.ca/ro/membership/members-area • Changes affect sections; • Article 3.2 Board of Directors • Article 3.3 Terms of Directors • Article 3.5 (c) Vacancies • Article 6.1 Term • Motion: • Whereas the board of directors has approved the changes to the bylaws specified in the Changes to the Bylaws document, to institute term limits for board membership and officer positions, it is moved by Mark Sutcliffe and seconded by Dave Palmer that the changes take effect in November 2019, with the board to create an implementation plan in the interim period.

29. Agenda Call to Order / Opening of Meeting               Dave Approval of Agenda                                           Dave Approval of the 2016 AGM Minutes               Dave Report – Chair of the Board                             Dave President’s Report                                             John Membership Report                                         John Financial Report and appointment of Auditor   Chris Board of Directors Elections                           John Proposed By-Law change                                Mark Q&A                                                                     Dave Adjournment                                                     Dave

30. THANK YOU Enjoy the Night