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  1. Project Management & Team Building for Botball Botball 2003 © KISS Institute for Practical Robotics 2003

  2. A project is a problem scheduled for a solution. - Dr. J.M. Juran © KISS Institute for Practical Robotics 2003

  3. Project Management Process • Build the Team • Define the Problem & Generate Options • Plan • Implement • Monitor and Control Progress • Close & Evaluate © KISS Institute for Practical Robotics 2003

  4. Build the Team Group Development • Forming • Create Ground Rules/ Key Result Statement • Gain Buy-in on Code of Conduct • Discuss Roles • Storming • Establish Trust • Manage Conflict • Norming • Solve Problems • Make Decisions • Performing © KISS Institute for Practical Robotics 2003

  5. Team Building Synergy Exercise © KISS Institute for Practical Robotics 2003

  6. Team Building • Process Oriented Roles • Leader/ Discussion Manager • Documentarian • Gatekeeper • Harmonizer / Motivator • Summarizer • Facts Relater • Initiator • Rat Hole Watcher Consider Rotating Roles among Team Members © KISS Institute for Practical Robotics 2003

  7. Team Building • Task Oriented Roles for Botball • Programming • Building • Documentarian • Webmaster • Game board engineers • RCX Team • Handy Board Team • Integrator/Project Manager • Tester • Materials Manager © KISS Institute for Practical Robotics 2003

  8. Resources • Personality Inventories • Kiersey-Bates (www.advisorteam.com) • Learning Styles Inventory • Whole Brain Learning • Multi-Voting • De Bono Hats • Activities • Games Trainers Play • www.thiagi.com © KISS Institute for Practical Robotics 2003

  9. Define Problem/ Generate Options • Define the Problem • Ensure the team understands the problem • Consider quizzing them on the rules • Consider resources and constraints • Generate Options • Brainstorming • Record ALL ideas • Establish evaluation criteria • Evaluate © KISS Institute for Practical Robotics 2003

  10. Plan the Project • WHAT will we accomplish? • HOW will we accomplish it? • WHO will complete the tasks? • WHEN will tasks be completed? • WHAT resources are needed? © KISS Institute for Practical Robotics 2003

  11. Plan the Project WHAT will we accomplish? • Mission/ Key Result Statement • Write down what your robot will do (Important for documentation!) • Example D Our mission is to Win! C Our mission is to build a robot that will score points by moving all black ping pong balls into the gutter and placing the orange foam ball in the basket. © KISS Institute for Practical Robotics 2003

  12. Plan the Project HOW will we accomplish our mission? • Strategy Statement • Write down how your robot will perform the task (Important for documentation!) • Example D Our strategy is to Win! C Our strategy is to use one robot that will scoop up the black ping pong balls and lower them into the gutter. Our other robot will use a arm to grab the orange ball then search for the basket’s post and place the orange ball in the basket. © KISS Institute for Practical Robotics 2003

  13. Plan the Project • HOW will we accomplish it? • Strategy Statement • Task list • WHO will complete the tasks? • Assign Responsibility • WHEN will tasks be completed? • Establish Milestones © KISS Institute for Practical Robotics 2003

  14. Plan the Project Monday Tuesday Wednesday Saturday © KISS Institute for Practical Robotics 2003

  15. Plan the Project • WHAT resources are needed? • Determine time, people, equipment needed • Consider all factors • Plan for changes © KISS Institute for Practical Robotics 2003

  16. Implement the Plan © KISS Institute for Practical Robotics 2003

  17. Monitor/Control Progress • Assign a Project Manager • Communication Ideas • Regular team meetings • Begin with Status Reports • Binder or post-it notes for changes • Email/ Online Chat • Website © KISS Institute for Practical Robotics 2003

  18. Close/Evaluate • Refer back to Key Result, Strategy and Plan. • Schedule post-tournament de-brief • Record Lessons Learned • Make back up copies! • Update your Documentation Site © KISS Institute for Practical Robotics 2003

  19. Project Activity Key Result: Develop a complete network chart for the Botball project. Include tasks, responsible person and milestones. © KISS Institute for Practical Robotics 2003

  20. Suggested Milestones • Week 2 • Demonstrate robot’s capabilities, • Provide a game board • Provide a vehicle that moves in response to the starting light & turns off/stops after 30 seconds. © KISS Institute for Practical Robotics 2003

  21. Suggested Milestones • Week 4 • Provide full-featured robot(s) to debug and test (against other less complex bots if available) • Week 6 - • Provide robot(s) tested against a simulated game (against other bots if available) • Record progress on your Documentation Website throughout Botball © KISS Institute for Practical Robotics 2003

  22. Documentation Site Document your Botball robots’ • Game strategy Key Result/ Strategy • Mechanical Design Strategy • Software Code Tasks • Testing procedures Tasks • Team assignments Assignments © KISS Institute for Practical Robotics 2003

  23. Documentation Site Document your Botball robots’ 6. Schedule Milestones 7. Weekly status report Implement/Monitor Process 8. Knowledge base for next year Evaluation 9. Robot Names • Easy to use links/site map © KISS Institute for Practical Robotics 2003

  24. References • Donna Shirley, Managing Creativity (2001) • James Lewis, Fundamentals of Project Management (1997) • Performance Solutions, Team Dynamics Seminar (2000) © KISS Institute for Practical Robotics 2003