10th ANNUAL RUN/WALK

1. BioTech-Quad Courtyard, GA Tech SEPT 27th - 2008 10th ANNUAL RUN/WALK

2. September 27th, 2008 GA TECH 5K RUN/WALK 2008 Sacramento - Bay Area - Washington D.C. - Chicago Dallas - Twin Cities - Atlanta - Austin - LA SEP 7th – 19 DAYS TO GO

3. GOALS TARGET REVENUE: $50,000 REALISTIC GOALS !!!! COME JOIN THE DREAM MILE TEAM AND MAKE THIS HAPPEN !!!

4. REGISTRATIONS Sept 7th Sept 27th 160 1000 CAN WE DO IT ?

5. PUBLICITY Publicity for the next 20 days: 1. Races to be covered 2. Booths to be held 3. Radio Advs in Spice Radio for the last two weeks. 4. Print Advs - Khabar , InTown 5. Advs on Sulekha , Race Calendars 6. Cover grocery stores, resturants, libraries, parks, jogging trails 7. Email Blasts 8. Most Importantly - WORD OF MOUTH ( Approach friends and families )

6. PUBLICITY CAN YOU COMMIT TO GETTING ATLEAST 10 PARTICIPANTS?

7. Event Day Logistics

8. NATURE OF TASKS Event Day Logistics involve a lot of very small tasks... • Hence, requires lot of co-ordination and discipline (on both the leads and the volunteers) 3 Types of Tasks for This Event: • Tasks leading up to the event • (Ordering buying stuff, preparing stuff for event day etc) • Tasks to be done on Pre-event Day (September 26th) • Tasks on the Event Day (starting: 4 am on Sept. 27th) We have enough documentation for tasks of each team – right from tasks that need to be done to Minute-by-minute plans for the teams on the event day. • NO EXPERIENCE IS REQUIRED for most of these teams!!

9. Site Prep/Start-Finish Team Parking/ Traffic Kids Activity Control Center + Vol. Mgmt Registration/Prize Distribution Course Monitoring Food Awareness Booth TEAMS T-Shirts/ Feedback ALL TEAM LEADS TO BE CONNECTED TO CC VIA WALKIE-TALKIES.

10. EVENT DAY TASKS

11. VOL. MANAGEMENT SEETHA Get volunteers for the following: • Making calls to past participants • Pre-Event Day • Event Day Tasks Leading up to Pre-Event Day (Friday - Sept 26th): • Create list of Contact #'s for all volunteers - Cell #'s preferred for event day • Volunteer Waiver Forms • Volunteer Instructions: • Special attention to Course monitoring instructions • Send out these instruction via email to volunteers 3-4 days before the event REQUEST TO ALL VOLUNTEERS: We will try our best to assign you to the teams you asked for. But at times it will be necessary to move you around. So please be flexible and co-operate with the Vol. Mgmt team.

12. VOL. MANAGEMENT SEETHA

13. REGISTRATION/PRIZE DISTRIBUTION REGISTRATION/PRIZE DISTRIBUTION SRINIVAS/DONTU Tasks Leading up to Pre-Event Day (Friday - Sept 26th): 1. Get Volunteers and make calls to previous years participants • 25 calls/volunteers, give a small script for making calls 2. Finalize the active.com closure date/time and get that set on active.com (Rohan) 3. Finalize the number of tables, what each registration table will have and create “Neat printed signs” 4. Order/Buy (if not available from last year) following: • Race Bibs, Order Trophies, Pick up Trophies (Srinivas) • Safety Pins • Bowls, Pens Pads, Table cloths, clip boards • Registration forms, Cash boxes with Loose cash • Get manual CC swiper and slips • Prepare a small instruction sheet for “Event day registration” volunteers. (Soft copies available from last year – Needs to be updated)

14. COURSE MONITORING GT/SAMIR All along the course we will have volunteers (and GT Police at key points) to ensure smooth running of the race: • Very Important – This is the race!! • To cheer and encourage Runners/Walkers • To ensure people registered for Walk, do not RUN. • To hand out water to the participants GT has separate list of tasks regarding Course monitoring: • Setting up the course, during the race, Post-race Tasks that require interaction with other teams: • Course monitoring (Volunteer count) – Vol. Mgmt Team (Rohan) • Course Monitoring Volunteer Instruction sheets – Samir/Rohan

15. ROUTE

16. SITE PREP PANKAJ Prepare the site for the race on the Pre-Event and Event Day: • Prepare the site layout • Decorations to give a festive look • Setting up sponsor banners, Vibha banners • Setting up tables, stages, booths, electricity connections etc... • Working with the External timer team (Ed Williams) • Start/Finish Decorations (creating the arch etc.)

17. SITE LAYOUT Registrations Time Cards Kids Activities Exercises/ Prizes Stadium Seating DJ/MC Other Booths Water Stations Awareness Booth Porta-Potties Volunteer Regi./T-Shirts Pre-Event/ Event Food CC

18. PARKING/TRAFFIC ROHIT Ensure smooth flow of traffic for participants coming to the race: • To put signs from each relevant exit from I-85 to the parking lots • To regulate traffic on the event day • Prepare list of where to put signs, what signs to prepare and other do’s and don’ts. • Request 1 GT volunteer to be part of this team, due to familiarity with the area.

19. FOOD AMBIKA Few FYIs: • Food for runners/walkers (FREE for runners/walkers) • 3-4 volunteers required on event day • Very nice document available about what stuff did we get, from where, who were the contacts, do`s and don'ts. • Most of the stuff is either donations or bought using Kroger/Publix gift cards • This year we want to push for everything to be donated !!!

20. KIDS ACTIVITIES MEGHNA/DEVANAND Few FYIs: • Participants can leave their Kids while they Run/Walk • This helps people with kids to participate (who otherwise would not since they would not be able to leave their kids alone) Tasks Leading up to Pre-Event Day (Friday - Sept 26th): • Schedule/Items for kids activities • Drawing/Sketching Contest • Quiz • Dance Exercises (Aarti Fitness) • Mehndi/Face Painting • Sudoku Competition • Balloon animals/hats? • Buying/getting stuff based on the activities planned • Certificates/Gifts/Medals for kids activities

21. AWARENESS BOOTH ANOOP To have a full-fledged VIBHA booth: • To generate AWARENESS for VIBHA and it’s cause. • To get people motivated to make an on-the-spot-donation • To get people to sign-up as volunteers

22. Vibha is a 501 (c) (3) organization, registered in the State of New Jersey. Vibha's Tax ID is 22-3122761. AWARENESS BOOTH • THANK YOU, for supporting Vibha! • The Passion, Dedication of Volunteers who made a difference in the life of a Child is “PRICELESS” • SIGN UP AS A VOLUNTEER AT THE VIBHA BOOTH TODAY! • Since 1991, Vibha has supported more than 160 projects in India and 10 projects in the US

23. Vibha is a 501 (c) (3) organization, registered in the State of New Jersey. Vibha's Tax ID is 22-3122761. AWARENESS BOOTH • THANK YOU, for supporting Vibha! • The Passion, Dedication of Volunteers who made a difference in the life of a Child is “PRICELESS” • SIGN UP AS A VOLUNTEER AT THE VIBHA BOOTH TODAY! • Active Vibha projects - 35 in India and 6 in the U.S

24. Vibha is a 501 (c) (3) organization, registered in the State of New Jersey. Vibha's Tax ID is 22-3122761. AWARENESS BOOTH • THANK YOU, for supporting Vibha! • The Passion, Dedication of Volunteers who made a difference in the life of a Child is “PRICELESS” • SIGN UP AS A VOLUNTEER AT THE VIBHA BOOTH TODAY! • Volunteers Worldwide - 825 and growing…

25. Vibha is a 501 (c) (3) organization, registered in the State of New Jersey. Vibha's Tax ID is 22-3122761. AWARENESS BOOTH • THANK YOU, for supporting Vibha! • The Passion, Dedication of Volunteers who made a difference in the life of a Child is “PRICELESS” • SIGN UP AS A VOLUNTEER AT THE VIBHA BOOTH TODAY! • Number of children Vibha has reached - 150,000

26. Vibha is a 501 (c) (3) organization, registered in the State of New Jersey. Vibha's Tax ID is 22-3122761. AWARENESS BOOTH • THANK YOU, for supporting Vibha! • The Passion, Dedication of Volunteers who made a difference in the life of a Child is “PRICELESS” • SIGN UP AS A VOLUNTEER AT THE VIBHA BOOTH TODAY! • Dollars raised in 2007 - $401,000

27. VENDOR BOOTHS/T-SHIRTS/FEEDBACK VINAY/VINITA Few FYIs: • To ensure vendor booths are properly set up and have all the items that they require. • To Order/Pick Up & Pass out T-Shirts to/for participants/volunteers/youth after the race • To gather feedback from everyone about how we can improve this event in the future.

28. TEAM LEADS CONTROL CENTER Keshav, Rohan, Jaimin, Volunteer Coordinator Seetha Site Prep & Start/Finish Team Pankaj Course Monitoring Samir/GT Registration/Prize Distr. Srinivas/Dontu Food Ambika Parking/Traffic Team Rohit Kids Activities Meghna/Devanand Vendor Booths/T-Shirts/FeedbackVinay/Vinita Vibha Booth/Awareness Anoop MC Priya

29. PLAN FOR TEAMS 1. Scheduled Dream Mile Weekly Calls: • Every Wednesday, 9:05PM EST • Dial in number: (218) 936-7979  Access code 559776 • To go over progress on tasks leading up to Pre-Event day (“critical logistic tasks”) • An update from each team required on a weekly basis. • Weekly Calls with Teams/Team Leads • Go over each Leads Pre-Event and Event Day updates • Assign Volunteers as needed. • September 21st Meeting: • This meeting is MUST for all Team Leads!!! • Go over each Leads Pre-Event and Event Day updates • Go over any other tasks or red flags for the final week 4. Daily Calls in the final week to each Team Lead to monitor progress.

30. PRE-EVENT DAY SEPT 26th (Friday), 2008 (Pre-Event Day: 6-10 pm) SIGN UP TODAY!!!

31. EVENT DAY SEPT 27th (Saturday), 2008 Yes, since its early morning Saturday, we (Vol. Mgmt Team) will give Wake-up calls to everyone !!! SIGN UP TODAY!!!

32. SITE VISIT