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Bulletin 4148.0

Bulletin 4148.0. Guidance and Resources. BUL-4148.0. Format Provides a table of contents Organizes School Site Council (SSC), Compensatory Education Advisory Committee (CEAC) and English Learner Advisory Committee (ELAC) into nine areas Function Composition Election Regulations Officers

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Bulletin 4148.0

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  1. Bulletin 4148.0 Guidance and Resources

  2. BUL-4148.0 Format • Provides a table of contents • Organizes School Site Council (SSC), Compensatory Education Advisory Committee (CEAC) and English Learner Advisory Committee (ELAC) into nine areas • Function • Composition • Election Regulations • Officers • Bylaws • Rules of Order and Records • Notice Procedures • Agenda Procedures • Administrative Responsibility

  3. BUL-4148Function • Function sections have minimal changes from BUL-1231. • ELAC is aligned to the Categorical Program Monitoring (CPM) conducted by the California Department of Education

  4. BUL-4148Composition • Provides clear definitions for parents, legal guardians and community members • Requires documentation for parents—Pupil Accounting Report (PAR) • ELAC documentation is the EL Advisory Council Meeting Eligibility Roster • Legal Guardians must have a current court order demonstrating control over the educational rights of the child.

  5. BUL-4148Composition • Community members must live or work within the school boundaries • Community members living within the school boundaries must provide evidence including: • CA Driver’s License or CA Identification Card • Property tax receipt; or • Rent payment receipt; or • Utility payment receipt

  6. BUL-4148Composition • Community members working within the school boundaries must provide evidence including: • Signed affidavit from employer; or • Pay stub, including the business address • Self-employed community members working within the school boundaries must provide evidence including: • Property tax receipt for business; or • Rent payment receipt for business; or • Utility payment receipt for business

  7. BUL-4148Election Regulations • Schools must provide ten day notice for elections and five day notice for orientations • Orientations must occur for all stakeholder groups • Schools must publicize the election in a visible and accessible area; and • Provide written notice • Post in community newspaper • Notification must be sent to all parents in writing with a signed tear-off indicating an intent to participate • Each school must have at least 21 parents to conduct an election • Principals are responsible for staff, student and parent elections and should jointly supervise all elections. • Elections of various stakeholder groups that represent employees of the district should be conducted by their respective bargaining units through their elected representatives • Principals may count ballots in any election

  8. BUL-4148Officers • No changes from BUL-1231

  9. BUL-4148Bylaws • While not required by law, it is good practice for a council/committee to adopt bylaws to guide its actions • Bylaws clarify matters such as terms of members, election procedures, officers, etc. • Bylaws shall be dated and signed by all of the council/committee officers and submitted to the LD Superintendent or designee • Bylaws are effective upon approval by LD Superintendent or designee

  10. BUL-4148Rules of Order and Records • Strongly recommends that all council/committee meetings are conducted for a minimum of 60 minutes • Requires eight meeting per year, in addition to the Orientation and Election • Councils/committees approve minutes which become the official record of the council or committee actions and deliberations • Schools must maintain records of Advisory Committee recommendations to the SSC • Schools must maintain records of SSC review of recommendations and actions taken • All documentation must be kept at the school site for five years, in a secure location and made available for review during District, State and Federal reviews

  11. BUL-4148Notice Procedures • All Councils/Committees fall under the Greene Act • Meeting notices must specify the time, date and location of the meeting and the agenda • Schools must post agendas at least 72 hours before meetings • Schools must post agendas at least 24 hours before emergency meetings • Agendas must be posted in a visible and accessible location

  12. BUL-4148Agenda Procedures • Council/committee cannot act on any item not described on the agenda, unless by unanimous vote it finds a need for action unknown when the agenda was posted • The public may address the council/committee on any items under the jurisdiction of the council/committee • Agendas must include an opportunity for public comments to allow discussion on any item within the subject matter of the council • Councils/committees should determine the length of time afforded to members of the public. • The length of time should be reasonable (2 to 3 minutes)

  13. BUL-4148Administrative Responsibilities • Principals have a responsibility to inform all stakeholder groups of the function and purpose of the SSC and the provisions of the bulletin • Councils/committees operate under the LAUSD Operating Norms for Advisory Committees and School Site Councils and include criteria for the conduct of members participating in meetings • The principal has the responsibility for the proper functioning of the council/committees • Principal may not veto decisions made by the SSC • Schools must make all possible efforts to provide interpretation services and translation of written materials • No voting by proxy • Council/committee meetings should be arranged at a time convenient for all members. It is recommended that the meeting times do not conflict with instructional times. • School council/advisory committee meetings are public meetings discussing District policy matters. Therefore, staff, council/commitee members, or members of the public have a right to make audio recordings of the meetings. • Any materials provided to councils/committees should be made available to any members of the public who request the materials

  14. BUL-4148Administrative Responsibilities • School must retain documentation for five years including: • Orientation, Election and Meeting announcements; • Verification of parent and community documentation; • Agendas; • Sign-Ins; • Minutes; • Motion Forms; • Advisory Committee Recommendation Forms; and • School Site Council Decision Forms

  15. BUL-4148Resources • Bulletin contains samples of all required documentation, including: • Orientation, Election and Meeting announcements; • Verification of parent and community documentation; • LAUSD Operating Norms for Advisory Committees and School Site Councils • Agendas; • Sign-Ins; • Minutes; • Motion Forms; • Advisory Committee Recommendation Forms; and • School Site Council Decision Forms • Also contains minute correction forms and sample speaker lists

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