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Higher Education Payroll Processing & Reporting Jan 2016

Join us for an informative session on Higher Education Payroll Processing and Reporting, where we will cover project updates, important dates, user acceptance testing, security forms, and more. Don't miss out on this opportunity to ask your questions and stay informed!

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Higher Education Payroll Processing & Reporting Jan 2016

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  1. Higher Education Payroll Processing & ReportingJan 2016 Q & A Session November 23, 2015

  2. Session Overview • Project Update • Important Dates • User Acceptance Testing • Security Forms • Open Forum

  3. Project Update • User Acceptance Testing • Next Steps • 11/16-11/25/2015 OST Validation(Warrant Register Report) • User Acceptance Testing Signoff Survey • Due 12/01/2015 • OMES Cutover 12/1-12/10/2015 • Ayana.Wilkins@omes.ok.gov

  4. User Acceptance Testing • Timeline • 10/26-11/25/2015 • PFT and 500 Misc Files Uploaded • 17 Completed • 11 In Progress • 53% Completed as of 11/20 • Ayana.Wilkins@omes.ok.gov

  5. Payroll Documents Required

  6. Payroll Documents Required

  7. Payroll Documents Required

  8. Payroll Documents Required

  9. Important Dates Reminder • November 30 • 301JE security forms • December 4 • Final direct deposit load files due • December 10 • GO LIVE • January 2, 2016 • Employee mass termination • Ayana.Wilkins@omes.ok.gov

  10. ACAImportant Dates Reminder • December 1 • ACA test files for testing formats • December 7 • File with employees requiring a 1095-C is due from institutions • December 11 • File with multiple agency/institution employees due to institutions • December 18 • File due from institutions on multiple agency/institution employees that OMES will print combined 1095-C form • File due from institutions on other employees if institution wants OMES to print 1095-C forms (same file)

  11. ACAImportant Dates Reminder • January 11 – 18, 2016 • OMES to print 1095-C forms for state agencies, multiple agency/institution employees, and other institution employees as requested • February 19, 2016 • IRS file for 1095-C reporting due from institutions • Employee counts for authoritative 1094-C due from institutions

  12. Security Forms • November 16(PAST DUE DATE) • ACES and Participant Maintenance OST security forms • 301 Form Required • Notification sent 11/18 • Higher Ed Payroll Load Role • Required for PS Financials production access • Training REQUIRED • 11/3 Training Attendees(Can provide In-House Training) • User Acceptance Testers(Can provide In-House Training) • In-House Training validated by HE Security Representative

  13. Open Forum

  14. Questions? Ayana.Wilkins@omes.ok.gov

  15. Last Sessions • December 2 from 2- 5 pm • December 9 from 2- 5 pm

  16. Closing • Roll Call • http://www.ok.gov/cio/Customer_Portal/Business_Application_Services_Essentials/Financials/Financials_News.html

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