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Doing Business with UNDP. Takakazu Numata Senior Procurement Advisor Procurement Support Office Bureau of Management UNDP, New York. Scope of Presentation. UNDP-Who we are and what we do UNDP Procurement How to Identify UNDP Business How to Market your Goods and Services Need help?.

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Doing business with undp

Doing Business with UNDP

Takakazu Numata

Senior Procurement Advisor

Procurement Support Office

Bureau of Management

UNDP, New York

Scope of presentation
Scope of Presentation

  • UNDP-Who we are and what we do

  • UNDP Procurement

  • How to Identify UNDP Business

  • How to Market your Goods and Services

  • Need help?

Who we are
Who we are…

  • UNDP is the UN’s global development network

  • Advocates for change and connecting countries to knowledge, experience and resources to build a better life.

  • UNDP is represented in 166 countries

  • Working to develop solutions to global and national development challenges

  • Annual Human Development Report commissioned by UNDP focuses on global debate on development issues

  • Annual UNDP Programme Delivery: USD 4.3 billion

What we do
What we do…

  • Democratic governance

  • Poverty reduction


  • Environment and Energy

  • Crisis prevention and recovery

  • Women’s empowerment

Source of undp funding
Source of UNDP Funding

  • Voluntary Contributions

  • Cost Sharing

  • Trust Funds

Procurement breakdown 2008
Procurement Breakdown - 2008

Consultants (SSA) ----- 9%

Travel --------- 7%

UNV ------- less than 1%

Fellowships ------- less than 1%

Project Personnel (SC) ---------- 8%



Civil Works

Total: US$2.6 billion

----------- 76 %


Top 15 procurement offices
Top 15 Procurement Offices






  • IRAQ



  • PERU





  • DRC

Above countries account for 50% of total UNDP procurement

Top 10 products

Electrical Equipment

Telecommunications Equipment

Laboratory Equipment

Motor Vehicles

Agricultural Equipment

Medical Supplies and Equipment

Power Generators

Water Supply Systems

Construction Equipment and Materials

Election Supplies

Top 10 Products

Top 10 services
Top 10 Services

  • Information Technology

  • Public Administration

  • Education, Training and Social Services

  • Crisis Prevention

  • Banking Services

  • Transportation

  • Water Supply

  • Environment

  • Freight Forwarding


    Awareness Programme

Procurement principles
Procurement Principles

The following general principles must be given due consideration while executing procurement on behalf of the organization:

  • Best Value for Money

  • Fairness, Integrity, Transparency

  • Effective International Competition

  • The Interest of UNDP

Procurement methods
Procurement Methods

  • Request for Quotation: Contract amount less than $100,000

  • Invitation to Bid: Contract amount exceeding $100,000

  • Request for Proposal: Contract amount exceeding $100,000

  • Direct Contracting: Based on LTA or crisis situation

  • For values less than US $2,500, country offices may engage in Local Shopping.

    NOTE: All contracts exceeding $30,000 are reviewed by Contracts Committee before

    award of contract.

Long term agreements lta
Long Term Agreements (LTA)

  • Long-term agreements (LTA) reduce administrative efforts by a single tendering exercise over the life of the arrangement. They are awarded on a 1-year renewable basis and exist at the country and corporate level.

  • Advantages include:

    • quality assurance and legal requirements will be dealt at the outset

    • the supplier benefits in terms of planning stock levels and continuity of supply

    • a mutually beneficial longer-term working relationship can be established

How to identify undp business
How to Identify UNDP Business

  • Business with UNDP is primarily through participation in advertised, open, competitive procurement process

  • Procurement at UNDP is decentralized and responsibility and ownership is vested with the country offices.

  • Every country office is a potential business partner.

  • The main responsibility of the Procurement Support Office (PSO) is to provide an enabling environment in terms of policy, guidance and operational support to Country Offices to ensure cost effective and efficient procurement and mitigate UNDP risks.

Consult and review
Consult and Review

  • Procurement Notices

    • UNGM’s online procurement notices at

      • The General Business Guide for Potential Suppliers of Goods and Services.

    • UNDP’s online procurement notices at

    • Consult and review country office websites at

    • Development Business with procurement notices at

Supplier registration
Supplier Registration

  • To be listed as a potential supplier, you have to register with the United Nations Global Marketplace (UNGM)

  • Common Supplier Registration Form available at the same form is used by individual organizations to pre-qualify suppliers and incorporate suppliers into their internal procurement rosters.

  • About the UNGM:

  • Single window for registration with the UN System

  • Allows the supplier to keep current business information available to all UN Organizations as a tool for locating potential suppliers.

Eligibility criteria to do business with undp
Eligibility Criteria to do Business with UNDP

  • Completion of the Registration Form available at

  • Agreement to UNDP General Terms and Conditions.

  • Quality compliance as per International / National product standards (i.e. ISO, DIN, BS etc.)

  • Financial Strength (i.e., cash flow and liquidity)

  • After-sales Service

  • Environmental Compliance (i.e. ISO 14000)

  • Global Compact?

How to market your goods and services to undp
How to Market your Goods and Services to UNDP?

  • Introduce your company

  • Contact the Resident Representative

  • Visit the country office

  • Review the Activity Workplan

  • Meet the Project Manager & others concerned

Need help contact

Takakazu Numata

Senior Procurement Advisor


New York

Tel : (212) 906-6108

Fax : (212) 906-6663

Need Help? Contact