Microsoft Office XP Illustrated Introductory, Enhanced

1. Microsoft Office XP Illustrated Introductory, Enhanced Modifying A Presentation

2. Objectives • Open an existing presentation • Draw and modify an object • Edit drawing objects • Align and group objects • Add and arrange text Modifying a Presentation Unit C

3. Objectives • Format text • Import text from Microsoft word • Customize the color scheme and background Modifying a Presentation Unit C

4. Opening an Existing Presentation • Creating a new presentation from an existing one saves you from typing duplicate information. • Use the Save As command to save a copy of the file with a new name Modifying a Presentation Unit C

5. Opening an Existing Presentation (cont.) Save A dialog box Modifying a Presentation Unit C

6. Opening an Existing Presentation (cont.) • Searching for a Presentation. • Click the Search button on the Standard toolbar to open the Search task pane • Search for specific text in files located on your computer’s hard drive, a local network, or other network locations Modifying a Presentation Unit C

7. Drawing and Modifying an Object • With PowerPoint's drawing commands, you can draw and modify lines, shapes, and pictures in a presentation. • Drawn objects have graphic attributes that you can change • Fill color, line color, line style, shadow, and 3-D effects • Draw objects using the commands on the Drawing toolbar Modifying a Presentation Unit C

8. Drawing and Modifying an Object (cont.) • A dotted selection box, appears around a selected object. • Small circles called sizing handles appear on the selection box • Drag sizing handles to change the shape of an object • The pointer changes depending on which sizing handle it is positioned over Modifying a Presentation Unit C

9. Drawing and Modifying an Object (cont.) Sizing handle Dotted outline of modified object Modifying a Presentation Unit C

10. Drawing and Modifying an Object (cont.) • Understanding PowerPoint objects. • There are multiple types of objects: text objects, graphic objects, and drawn objects • Organize objects by aligning, grouping, and stacking them Modifying a Presentation Unit C

11. Editing Drawing Objects • Alter the appearance of objects by changing its shape or dimensions. • Drawn objects have two additional handles: • Adjustment handle: small yellow diamond that changes the appearance of an object • Rotate handle: small green circle that rotates an object Modifying a Presentation Unit C

12. Editing Drawing Objects (cont.) Drawn object Rotate handle Adjustment handle Modifying a Presentation Unit C

13. Editing Drawing Objects (cont.) • More ways to change objects. • Layer objects by changing their stacking order • Make an object three-dimensional • Add a drop shadow Modifying a Presentation Unit C

14. Aligning and Grouping Objects • The Align command aligns objects relative to each other. • Objects are snapped to the grid (evenly spaces horizontal and vertical lines) • The Group command groups objects into one object • Grouped objects maintain their individual properties Modifying a Presentation Unit C

15. Aligning and Grouping Objects (cont.) Sizing handles around grouped objects Guides Modifying a Presentation Unit C

16. Adding and Arranging Text • Easily add, insert, or rearrange text. • Use the Text Box button on the Drawing toolbar to add a text object • Create a text label: text does not automatically wrap inside a text box • Create a word-processing box: text wraps automatically inside a text box Modifying a Presentation Unit C

17. Adding and Arranging Text (cont.) Text box created with the Text Box button Modifying a Presentation Unit C

18. Adding and Arranging Text (cont.) • Revising a Presentation. • Send a copy of a presentation over the Internet to others for them to review. • Edit, add comments • Microsoft Outlook automatically tracks changes made by reviewers • Reviewers can use any version of PowerPoint to review, edit, and comment on their copy of your presentation • Use The Compare and Merge Presentations feature to combine presentations Modifying a Presentation Unit C

19. Formatting Text • Use formatting to highlight important text to distinguish it from other text or objects. Formatted text Modifying a Presentation Unit C

20. Formatting Text (cont.) • Replacing Text and Attributes. • Automatically replace words or modify words, sentences, text case, or periods • To replace words, use the Replace command on the Edit menu • Open the Style Options dialog box to change periods and text case. Modifying a Presentation Unit C

21. Importing Text from Microsoft Word • Import text from an existing Word document into PowerPoint. • Create a new presentation or add additional slides to an existing presentation • Import text using Slides from Outline command on the Insert menu Modifying a Presentation Unit C

22. Importing Text from Microsoft Word (cont.) • PowerPoint creates an outline structure from a Word or RTF document • Heading1 style becomes a slide title • Heading2 style becomes first level text • PowerPoint converts a plain text document into an outline based on the tabs in the document • Line of text with no tab becomes slide title • Line of text with one tab becomes first level text Modifying a Presentation Unit C

23. Importing Text from Microsoft Word (cont.) Imported text from Word Modifying a Presentation Unit C

24. Importing Text from Microsoft Word (cont.) • Inserting Slide from Other Presentations. • Insert slides into the current presentation, click the Slides from Files command on the Insert menu • Select individual slides you want to insert • New slides automatically take on the design of the current presentation Modifying a Presentation Unit C

25. Customizing the Color Scheme and Background • Every presentation (even a new blank one) has a color scheme. • A color scheme is a set of eight coordinated colors that determine the colors for the slide elements in your presentation • Slide background, text and lines, shadows, title text, fills, accents, and hyperlinks Modifying a Presentation Unit C

26. Customizing the Color Scheme and Background (cont.) • The slide background is the area behind the text and graphics • The background color can be modified independently from the color scheme • Applied design templates determine the color scheme • Color schemes can be modified Modifying a Presentation Unit C

27. Customizing the Color Scheme and Background (cont.) Current slide color scheme Shading style variants Modifying a Presentation Unit C

28. Customizing the Color Scheme and Background (cont.) Presentation with background color effect Modifying a Presentation Unit C

29. Customizing the Color Scheme and Background (cont.) Color scheme elements Modifying a Presentation Unit C