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Colorado Community College System Finance Implementation Plan. January 20, 2005 Pat Sarkar Vice President and Chief Information Officer. Program Name: “SUCCESS”. S tandardized and U nified C ommunity C olleges’ E RP and S tudent S ystems

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colorado community college system finance implementation plan

Colorado Community College SystemFinance Implementation Plan

January 20, 2005

Pat Sarkar

Vice President and Chief Information Officer

program name success
Program Name: “SUCCESS”
  • Standardized and Unified Community Colleges’ ERP and Student Systems
  • www.cccs.edu/SUCCESS (url for public program documents)
  • SUCCESS Program consists of five Projects:
    • Finance
    • Human Resources / Payroll
    • Student
    • Financial Aid
    • Information Access
typical erp questions
Typical ERP Questions
  • How does one ERP solution fit different higher-ed institutions’ requirements?
  • What is the scope of Finance project?
  • How am I going to participate? How can I commit a lot of time to ERP when I have another full-time job?
  • Why can’t IT take the entire responsibility for implementing ERP?
  • Why does ERP take so long to implement?
slide4

One ERP fits all?

Current-state or As-is Processes

Current-state Roles & Responsibilities

No

Project Management by IT

Process Leadership from Business

Migration

ChangeManagement

Desired To-be Processes

  • People
  • Org
  • Processes
  • Technology
  • Data

Powered by SCT Banner

Processes as supported by SCT

  • Future-state Processes
  • Roles & Responsibilities

No Gaps

Gaps

Configuration

Gaps

Customization

No

slide5

High-level Implementation Tasks

Current-state or As-is Processes

Current-state Roles & Responsibilities

Migration

ChangeManagement

Desired To-be Processes

2. Business Process Analysis

  • People
  • Org
  • Processes
  • Technology
  • Data

Processes as supported by SCT

1. Product Training

6. Conversions

7. End-user Training

  • Future-state Processes
  • Roles & Responsibilities

No Gaps

Gaps

3. Gap Analysis

Configuration

5. Testing

Gaps

Customization

4.Configuration of Business Rules & Validation Tables

typical mitigation of erp issues
Typical Mitigation of ERP Issues
  • Matrix organization (IT + Business + SCT)
  • Stop new work on current-state
  • Delegate downward or upward
  • Get top executives’ commitment
  • “Sell” the program; “Don’t get left behind”
  • Drive decision-making down the hierarchy
  • Adopt ERP processes wholesale with minor changes
slide7

SCT Banner for Higher Education

Core Modules Go-live June 30, 2005

hw os database
HW/OS/DATABASE
  • Intel
  • Linux (Red Hat)
  • Oracle 9i, 9i RAC
success program organization
SUCCESS Program Organization
  • Matrix Organization of SMEs & Managers
  • IT-Business Alignment
  • Process Leadership from Business
  • Project Management by IT
  • “Process Owner” owns the responsibility and authority to make fast and final decisions on owned process.
program organization
Program Organization

Executive Steering Committee

Change Management

Program Management Office

SCT Executive

Communications & End-user Training

IT Program Director

Technical Integration Team

Process Integration Team

slide12

PROPOSED NAMES FOR SUCCESS PROGRAM ORGANIZATION

As of Jan 20, 2005

Technical Integration Team

Process Integration Team

slide13

Apr

May

Jun

Jul

Aug

Sep

Oct

Nov

Dec

Jan

Feb

Mar

Apr

May

Jun

Jul

Aug

Sep

Oct

Nov

Feb

Mar

Apr

May

Jun

Jul

Aug

Sep

Oct

Nov

Dec

Jan

Feb

Mar

Apr

May

Jun

Jul

Aug

Sep

Oct

Nov

SUCCESS Program – High-level Milestones Chart (DRAFT)

2006

2005

1Q

2Q

3Q

4Q

1Q

2Q

3Q

4Q

Projects

Jan

Feb

Mar

Fixed Assets LIVE

AP, non-Student AR, Purchasing, LIVE

START BANNER FINANCE

Budget Development LIVE

GL, COA, Web Self-Service LIVE

BANNER FINANCE COMPLETED – RETIRE FRS

BPA & Configuration

Testing, Installation, Training, & Conversion

FINANCE

Complete End User Training

Install Banner Finance + Oracle

Fixed Asset Data Conversion

FRS Data Conversion

Payroll, Web Time Entry, Web Self-Service LIVE – BANNER HR/PAYROLL COMPLETED

Position Control, Budget LIVE

Electronic Approvals LIVE

BPA & Configuration

START BANNER HR/PAYROLL

RETIRE HRS

HR

Testing, Installation, Training, & Conversion

Install Banner HR/Payroll

Student Catalog LIVE

Student AR, Academic History LIVE

Student Schedule LIVE

General Student

LIVE

Registration

LIVE

START BANNER STUDENT

BPA & Configuration

BANNER STUDENT COMPLETED

RETIRE SIS

Admissions

LIVE

STUDENT

Testing, Installation, Training, & Conversion

Install Banner Student & Workflow

Applicant Tracking LIVE

Financial Aid Packaging & Disbursement LIVE

Loan Processing

LIVE

Student Employment LIVE

BANNER FINANCIAL AID COMPLETED

START BANNER FINANCIAL AID

RETIRE FIN AID

BPA & Configuration

Budgeting LIVE

FINANCIAL AID

Testing, Installation, Training, & Conversion

Install Banner Financial Aid

Luminis Channel for Finance LIVE

Luminis Channel for Employees LIVE

Enterprise Data Warehouse LIVE

Information Access Infrastructure Complete

Luminis Channel for Students LIVE

Operational DataStore LIVE

BPA & Configuration

LUMINIS/INFO ACCESS

Install Luminis & Information Access

Testing, Installation, & Training

Jan

Legend:

Depicts chronological series of events within a project

HR/Payroll Go-Live Activity

Financial Aid Go-Live Activity

Luminis/Information Access Go-Live Activity

Student Go-Live Activity

Finance Go-Live Activity