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Backing up, Updates, and New Installs… Oh My!

Backing up, Updates, and New Installs… Oh My!. How often do you hear…. “Everybody needs to make sure and back up their files.” But what does that really mean?. Backing Up Your Data.

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Backing up, Updates, and New Installs… Oh My!

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  1. Backing up, Updates, and New Installs… Oh My!

  2. How often do you hear… • “Everybody needs to make sure and back up their files.” But what does that really mean?

  3. Backing Up Your Data • Backing up your data is the practice of making a copy of that data so that you can restore it in case the original data is lost. • Why? • Your hard drive could fail • Your files could become corrupt • Your laptop may be lost or stolen (Keri’s sad story) • Your data could be deleted by mistake • A virus or other malicious program could harm your data

  4. Frequency of Back Up • General Rule • Back up your data as soon as you have created enough new files or made enough changes to existing files that it would be difficult to recreate them if they were lost. • If you are working on something larger that took a lot of time (curriculum re-write, thesis paper), back up more often. • Examples of how often to back up • Daily • Every Friday • Every month on the same day (15th or 30th) – Keri’s suggestion • Definitely at the end of each semester

  5. Data to Back Up • Files • Folders • Example of Locations • Documents • Pictures • Music • Videos • Desktop • Local Disk (C:) • System Folder (typically on Desktop—with your Last name, First name) • Flash Drive • External Hard Drive

  6. Data to Back Up cont. • Browser Bookmarks/Favorites • From Chrome, Internet Explorer, Firefox, etc. • Contacts

  7. Storage Device • Jump Drive • External Hard Drive • Network “Z” Drive • Cloud Storage • Google Drive • Microsoft OneDrive (formerly SkyDrive) • Dropbox • Etc.

  8. Important Rule to Remember • All items should be one sourced • Your “work in progress” files should all be stored in one location. • If you save everything on a flash drive, you need to back up that flash drive. • Do not ever delete the original – or your back up will no longer be a back up. It will be the original. • Store off-site – in case of fires, tornados, etc. • Utilize a fire proof safe if possible

  9. Pushed Out Updates • Microsoft System Software Center

  10. Windows Updates • “Patch Tuesday” • Second Tuesday of each month • Make sure to restart your computer on campus

  11. Manual Updates • You must have admin rights to do updates • If you don’t have admin rights, put in a School Dude • Adobe Reader • Java • Flash • Shockwave

  12. Miscellaneous New Installs • Be cautious • Read! • Uncheck extra installs • Examples • Ask toolbar • McAfee

  13. Contacts • Suggested Contacts only • If you made a “new contact” in Outlook, it is stored on the server. • How to Export Suggested Contacts

  14. References • University of Pittsburgh IT - technology.pitt.edu/security/backup.html • Ozark IT department • Keri’s Brain 

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