Practice Explorer Hearing Health Care Practice Management Program
Agenda 1. Program Overview 2. Accounts Receivable 3. Billing 4. Device Management 5. Reporting
Practice Explorer Overview Program Management Scheduling Accounts Receivable Desktop Inventory Marketing Billing
Financial Aspects Accounts Receivable Billing Device Management Reporting Electronic Super Bill Insurance Billing HCFA 1500 print on preprinted forms Battery Invoice • ORDER Process for handling hearing aids/invoicing/ Inventory • Stores CPT Codes • Tax Rates Maintains record of AR Export data to accounting software or accountant Reporting Tool Included Standard Reports: Monthly Statements, Sales Analysis, etc.
Creation of Super Bill Allows selection of services and products and then creates the Patient Invoice.
Battery Invoice On one screen create an invoice with battery charges and payment form.
Device Management ORDER Order Repair Receive Exchange Deliver
Order and Receive • Order: • The Order step adds 1 or 2 device records to the Patient Device List and adds an Invoice with the charges. • Order step also creates a Tracking Order. • Receive: • This step inserts the Serial Number in each of the ordered Devices and sets the Device Status to Received. • It also updates the Patient Price and Cost in the Devices and the Invoice.
Deliver, Exchange and Repair This step sets the Device Status to Delivered or On Trial for each Device. The Warranty Dates are set. The On Trial Expiration Date is set (if selected). The Patient’s Last Hearing Aid Purchased Date is updated. The devices are removed from the Patients Device List. The Tracking Order is updated. Credit is applied to the Patient Invoice. For Vendor Repairs a Tracking Order is created Received and Delivered. The Receive step records a new serial number if necessary. The Device Status will show In Repair, then Repair Received and Delivered
Reporting Report Tool AR Contacts Sales