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Strategic Enrollment for Fall 2006. Los Angeles Trade-Technical College Academic Affairs. Understanding the Importance of Scheduling in Enrollment Management. A well-planned schedule of classes results in MORE or LESS REVENUE to the college.

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strategic enrollment for fall 2006

Strategic Enrollment for Fall 2006

Los Angeles Trade-Technical CollegeAcademic Affairs

slide3

A well-planned schedule of classes results in

MORE or LESS

REVENUE

to the college.

California Community Colleges generate revenue from student enrollment in a given fiscal year (July 1- June 30).

Revenue earned is used to operate the college, offer an instructional program and pay salaries for the next year.

slide4

Generally, revenue to the college comes as a result of the FTES generated by the college each year –

$3,900 per FTES

slide5

Student enrollment is measured in terms of

FTES

(Full-time Equivalent Students)

1 FTES = 1 Student               * 3 hours per week                * 5 courses per semester (15 hr. load)               * 17.5 weeks per semester (TLM)                * 2 semesters per year                = 525 hours

ftes targets for fall 2006
FTES Targets for Fall, 2006
  • 5,970.28 FTES
    • Apprenticeship – 213.57
    • Art Trades/Cosmetology/Fashion – 652.61
    • Automotive – 278.69
    • Behavioral/Social Sciences – 337.65
    • Business – 397.21
    • Child Development – 160.00
    • Community Planning – 49.79
    • Construction Technologies – 870.75
    • NonCredit – 151.86
    • Counseling – 20.00
    • Culinary Arts – 282.27
    • Electronics – 97.47
    • Labor Studies – 48.35
    • Language Arts/Humanities – 741.60
    • Learning Skills – 222.00
    • Nursing – 193.51
    • Mathematics – 441.65
    • Evening/Weekend – 72.44
    • Physical Education – 262.02
    • Science – 421.76
  • 1,751 Course Sections (Average Yield per Section is 3.41 FTES)
  • 14,561 Headcount (Average Yield Per Student (HC) is .41 FTES)
why is the fall target so important
Why is the Fall Target So Important?
  • If 12,561 Students Enroll in Fall, 2006 then…
  • 6,771 Students Persist to Spring
  • 7,880 Stop- or Drop-Out
today s strategy schedule to meet ftes targets and increase average yield per section
Today’s Strategy – Schedule to Meet FTES Targets and Increase Average Yield per Section
  • 5,970.28 FTES
  • 1,751 Course Sections(Average Yield per Section is 3.41 FTES)
key scheduling enrollment management activities
Key Scheduling - Enrollment Management Activities
  • Maximizing FTES Through Strategic Scheduling
    • Maximizing Hours
      • Schedule to Maximum Hours
      • Schedule within Time Patterns
      • Lecture and Lab Hours
    • WSCH, DSCH, PA
    • Schedule for Demand
      • Discipline/Department Worksheets
      • Evening Weekend
key scheduling enrollment management activities1
Key Scheduling - Enrollment Management Activities
  • Maximizing FTES Through Strategic Scheduling
    • Maximizing Hours
      • Schedule to Maximum Hours
slide13

For scheduling purposes, course hours are defined:

. In course outlines on file in Academic Affairs

. DEC General Course Display screen (S420, in Protocol, and on District Website in Curriculum pages.

(All hours being discussed are in terms of hours per week on a traditional 18 week academic calendar and must be kept current through Curriculum Committee and collective bargaining as appropriate.)

key scheduling enrollment management activities2
Key Scheduling - Enrollment Management Activities
  • Maximizing FTES Through Strategic Scheduling
    • Maximizing Hours
      • Schedule within Time Patterns
key scheduling enrollment management activities3
Key Scheduling - Enrollment Management Activities
  • Maximizing FTES Through Strategic Scheduling
    • Maximizing Hours
      • Lecture and Lab Hours
key scheduling enrollment management activities4
Key Scheduling - Enrollment Management Activities
  • Maximizing FTES Through Strategic Scheduling
    • WSCH, DSCH, PA
slide20
WSCH
  • Credit Courses
  • Full-Term
  • Scheduled to meet same number of hours each week
slide21
DSCH
  • Short-Term
  • Must meet 5 or more days
  • Scheduled same number of hours each day
  • Cannot be scheduled more than 50% TBA
slide22
PA
  • Short-Term
  • Less than 5 days
  • Open Entry/Open Exit
  • DSCH classes with more than 50% TBA
converting pa to dsch
Converting PA to DSCH

8 Week Course that meets Tuesday night and all day Saturday

Tuesday Night – 2.3 hours

Saturday – 2.3 hours

TBA – 2.3 hours

key scheduling enrollment management activities5
Key Scheduling - Enrollment Management Activities
  • Schedule for Demand
      • Discipline/Department Worksheets
key scheduling enrollment management activities6
Key Scheduling - Enrollment Management Activities
  • Schedule for Demand
    • Evening – Weekend College
16 decline in evening students
16% Decline in Evening Students

What happened between 1990 and 1993?

key scheduling enrollment management activities7
Key Scheduling - Enrollment Management Activities
  • Schedule for Demand
    • Evening – Weekend College
    • Targets
      • Percent Both Day and Evening Students = 17%
      • Percent Evening Only – 43% (1990; highest evening only was 46.4% in 1976)
key scheduling enrollment management activities8
Key Scheduling - Enrollment Management Activities
  • Schedule for Demand
    • Evening – Weekend College
    • Strategies –
      • Both Day and Evening Students
        • GE Courses
        • Supplemental Preparation Courses (Learning Skills, Personal Development, Basic Skills, Study Skills)
        • Others?
key scheduling enrollment management activities9
Key Scheduling - Enrollment Management Activities
  • Schedule for Demand
    • Evening – Weekend College
    • Strategies –
      • Evening and/or Weekend Only Students
        • If I only come on the Evening and/or Weekend what Certificate, Degree, or Transfer Readiness can I obtain?
        • Pre-Collegiate Preparation Courses (Learning Skills, Personal Development, Basic Skills, Study Skills)
        • NonCredit
        • Personal Interest Classes (Culinary, Fashion, Home Improvement, Car Repair, Etc.)
        • Specific Certifications (Notary Public, Etc.)
        • Test Preparation (CAHSEE, SAT, Accuplacer, GED, CBEST)
        • Online and Hybrid Courses
        • Downtown?
        • Others?
course flagging not printed but important
Course Flagging (Not Printed, But Important):

1. Start and End Dates, Start and End Times

2. Lecture or Lab (Block Grant $$$)

3. Shared Classes (and/or indicator)

4. Regular Fund or Special Fund (SFP’s)

5. Credit or Noncredit

6. On Campus or Off Campus (Facility Use)

10 steps for accurate scheduling
10 Steps for Accurate Scheduling:
  • 1. Begin with FTES Targets
  • 2. Compare with benchmark term
  • Strategize About Student Demand (early morning, day, evening, weekend, online, hybrid) – Think in Terms of “Target Markets”
  • Adhere to Academic Calendar & Schedule Grid
  • Flag courses correctly (Combined, paid/unpaid, regular fund/SFP, CR/NCR, on/off campus, etc.)
  • TBA hours must be defined as hourly or regular – cannot exceed 24 hours per week or must be scheduled in multiple sessions
  • For new/trial classes use approved 99 courses
  • Submit in a timely manner
fall schedule key dates
Fall Schedule – Key Dates
  • Preliminary Schedule Distribution – May 12
  • Priority Registration – May 22-23
  • Expanded / Additional Courses for Fall Due to Deans – April 28 (turn in Scheduling Worksheets with Galleys)
  • Target Date for Fall Final Schedule – June 30
  • Fall Semester Begins – Sept 4
what else
What Else?
  • Admissions Yield
    • Joint Academic Affairs / Student Services Strategy Session
      • April 27th, 1:00-3:00 pm
      • Location TBA
  • Rooms – Facilities
  • Faculty – Adjuncts
    • Recruitment
    • Interview Day(s)
  • Marketing
future discussions
Future Discussions
  • Academic Calendar
  • Student Persistence
  • Yield Per Section
  • Yield Per Student
  • Course Development – Summer Stipends