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Strategic Enrollment for Fall 2006

Strategic Enrollment for Fall 2006. Los Angeles Trade-Technical College Academic Affairs. Understanding the Importance of Scheduling in Enrollment Management. A well-planned schedule of classes results in MORE or LESS REVENUE to the college.

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Strategic Enrollment for Fall 2006

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  1. Strategic Enrollment for Fall 2006 Los Angeles Trade-Technical CollegeAcademic Affairs

  2. Understanding the Importance of Scheduling in Enrollment Management

  3. A well-planned schedule of classes results in MORE or LESS REVENUE to the college. California Community Colleges generate revenue from student enrollment in a given fiscal year (July 1- June 30). Revenue earned is used to operate the college, offer an instructional program and pay salaries for the next year.

  4. Generally, revenue to the college comes as a result of the FTES generated by the college each year – $3,900 per FTES

  5. Student enrollment is measured in terms of FTES (Full-time Equivalent Students) 1 FTES = 1 Student               * 3 hours per week                * 5 courses per semester (15 hr. load)               * 17.5 weeks per semester (TLM)                * 2 semesters per year                = 525 hours

  6. FTES Targets for Fall, 2006 • 5,970.28 FTES • Apprenticeship – 213.57 • Art Trades/Cosmetology/Fashion – 652.61 • Automotive – 278.69 • Behavioral/Social Sciences – 337.65 • Business – 397.21 • Child Development – 160.00 • Community Planning – 49.79 • Construction Technologies – 870.75 • NonCredit – 151.86 • Counseling – 20.00 • Culinary Arts – 282.27 • Electronics – 97.47 • Labor Studies – 48.35 • Language Arts/Humanities – 741.60 • Learning Skills – 222.00 • Nursing – 193.51 • Mathematics – 441.65 • Evening/Weekend – 72.44 • Physical Education – 262.02 • Science – 421.76 • 1,751 Course Sections (Average Yield per Section is 3.41 FTES) • 14,561 Headcount (Average Yield Per Student (HC) is .41 FTES)

  7. Fall FTES History

  8. Fall Section History

  9. Why is the Fall Target So Important? • If 12,561 Students Enroll in Fall, 2006 then… • 6,771 Students Persist to Spring • 7,880 Stop- or Drop-Out

  10. Today’s Strategy – Schedule to Meet FTES Targets and Increase Average Yield per Section • 5,970.28 FTES • 1,751 Course Sections(Average Yield per Section is 3.41 FTES)

  11. Key Scheduling - Enrollment Management Activities • Maximizing FTES Through Strategic Scheduling • Maximizing Hours • Schedule to Maximum Hours • Schedule within Time Patterns • Lecture and Lab Hours • WSCH, DSCH, PA • Schedule for Demand • Discipline/Department Worksheets • Evening Weekend

  12. Key Scheduling - Enrollment Management Activities • Maximizing FTES Through Strategic Scheduling • Maximizing Hours • Schedule to Maximum Hours

  13. For scheduling purposes, course hours are defined: . In course outlines on file in Academic Affairs . DEC General Course Display screen (S420, in Protocol, and on District Website in Curriculum pages. (All hours being discussed are in terms of hours per week on a traditional 18 week academic calendar and must be kept current through Curriculum Committee and collective bargaining as appropriate.)

  14. Schedule to Maximize Hours

  15. Key Scheduling - Enrollment Management Activities • Maximizing FTES Through Strategic Scheduling • Maximizing Hours • Schedule within Time Patterns

  16. Schedule with Time Patterns

  17. Key Scheduling - Enrollment Management Activities • Maximizing FTES Through Strategic Scheduling • Maximizing Hours • Lecture and Lab Hours

  18. Key Scheduling - Enrollment Management Activities • Maximizing FTES Through Strategic Scheduling • WSCH, DSCH, PA

  19. WSCH, DSCH, PA

  20. WSCH • Credit Courses • Full-Term • Scheduled to meet same number of hours each week

  21. DSCH • Short-Term • Must meet 5 or more days • Scheduled same number of hours each day • Cannot be scheduled more than 50% TBA

  22. PA • Short-Term • Less than 5 days • Open Entry/Open Exit • DSCH classes with more than 50% TBA

  23. Converting PA to DSCH 8 Week Course that meets Tuesday night and all day Saturday Tuesday Night – 2.3 hours Saturday – 2.3 hours TBA – 2.3 hours

  24. Key Scheduling - Enrollment Management Activities • Schedule for Demand • Discipline/Department Worksheets

  25. Scheduling Worksheets

  26. Key Scheduling - Enrollment Management Activities • Schedule for Demand • Evening – Weekend College

  27. 16% Decline in Evening Students What happened between 1990 and 1993?

  28. Key Scheduling - Enrollment Management Activities • Schedule for Demand • Evening – Weekend College • Targets • Percent Both Day and Evening Students = 17% • Percent Evening Only – 43% (1990; highest evening only was 46.4% in 1976)

  29. Key Scheduling - Enrollment Management Activities • Schedule for Demand • Evening – Weekend College • Strategies – • Both Day and Evening Students • GE Courses • Supplemental Preparation Courses (Learning Skills, Personal Development, Basic Skills, Study Skills) • Others?

  30. Key Scheduling - Enrollment Management Activities • Schedule for Demand • Evening – Weekend College • Strategies – • Evening and/or Weekend Only Students • If I only come on the Evening and/or Weekend what Certificate, Degree, or Transfer Readiness can I obtain? • Pre-Collegiate Preparation Courses (Learning Skills, Personal Development, Basic Skills, Study Skills) • NonCredit • Personal Interest Classes (Culinary, Fashion, Home Improvement, Car Repair, Etc.) • Specific Certifications (Notary Public, Etc.) • Test Preparation (CAHSEE, SAT, Accuplacer, GED, CBEST) • Online and Hybrid Courses • Downtown? • Others?

  31. Course Flagging (Not Printed, But Important): 1. Start and End Dates, Start and End Times 2. Lecture or Lab (Block Grant $$$) 3. Shared Classes (and/or indicator) 4. Regular Fund or Special Fund (SFP’s) 5. Credit or Noncredit 6. On Campus or Off Campus (Facility Use)

  32. 10 Steps for Accurate Scheduling: • 1. Begin with FTES Targets • 2. Compare with benchmark term • Strategize About Student Demand (early morning, day, evening, weekend, online, hybrid) – Think in Terms of “Target Markets” • Adhere to Academic Calendar & Schedule Grid • Flag courses correctly (Combined, paid/unpaid, regular fund/SFP, CR/NCR, on/off campus, etc.) • TBA hours must be defined as hourly or regular – cannot exceed 24 hours per week or must be scheduled in multiple sessions • For new/trial classes use approved 99 courses • Submit in a timely manner

  33. Fall Schedule – Key Dates • Preliminary Schedule Distribution – May 12 • Priority Registration – May 22-23 • Expanded / Additional Courses for Fall Due to Deans – April 28 (turn in Scheduling Worksheets with Galleys) • Target Date for Fall Final Schedule – June 30 • Fall Semester Begins – Sept 4

  34. What Else? • Admissions Yield • Joint Academic Affairs / Student Services Strategy Session • April 27th, 1:00-3:00 pm • Location TBA • Rooms – Facilities • Faculty – Adjuncts • Recruitment • Interview Day(s) • Marketing

  35. Future Discussions • Academic Calendar • Student Persistence • Yield Per Section • Yield Per Student • Course Development – Summer Stipends

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