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RECOGNITION

RECOGNITION. Human Resources. EMPLOYEE RECOGNITION. Make recognition part of your department’s management philosophy. Use a variety of formal and informal methods. Formal recognition events at university, college/administrative area, or department

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RECOGNITION

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  1. RECOGNITION Human Resources

  2. EMPLOYEE RECOGNITION Make recognition part of your department’s management philosophy. Use a variety of formal and informal methods. • Formal recognition events at university, college/administrative area, or department • University and college/administrative area awards (monetary and non-monetary) • Participation in university and state recognition programs

  3. Recognition • Work with your Dean or VP’s office to propose awards & recognition programs (Policy 4335) • Consider having an annual staff retreat – include professional development & motivational activities, celebrate achievements, discuss what went well, plan for the new year • Consider using professional development opportunities for recognition and reward

  4. Just in Time • Don’t forget to use letters and personal acknowledgements • Highlight achievements during staff meetings or on department bulletin boards • For staff -- use the Acknowledgement of Extraordinary Contribution • Use University Relations to highlight accomplishments

  5. What can be recognized . . . • Outstanding accomplishments in scholarship, research, creativity, teaching, customer service, workplace safety . . . . . . • Areas identified in university or college/administrative strategic plans (e.g., outreach, international programs/studies, distance learning, diversity) • Individual or team accomplishments towards university, college, or department objectives

  6. What can be recognized . . . • University service and participation in governance • Operational or process improvements, employee suggestions (also reference state’s ESP) • Completion of projects or project milestones • Single extraordinary effort or achievement (“heroic act”)

  7. The policy for classified staff is established by the state’s Department of Human Resource Management. Award limits for classified employees: Limited to a maximum of $2,000 per fiscal year of cash or non-monetary items exceeding $75 Limited to a maximum of 40 hours of recognition leave in a leave year (salaried employees only; pro-rated for part-time salaried staff) Awards to faculty of $5,000 or greater must be ratified by the Board of Visitors Faculty & Staff Award Programs–Key Policy Differences

  8. Requirements for Establishing a Program • Use the “Proposal to Establish Award or Recognition Program” (Form P153) • Must be coordinated through the Dean or VP, and approved by the Provost or EVP • Monetary awards must be paid through the university’s payroll process (PS Form 154) • Non-monetary awards must be procured through the university’s Purchasing policies and procedures

  9. Developing a Proposal • Define objectives • Identify participating departments • Describe type and value of awards • Define who is eligible for the program • Describe award criteria • Describe nomination and selection process • Indicate funding sources for the awards

  10. Funding • Source of funding must be appropriate for the employee • State funds may now be used for approved programs, including procurement of non-monetary awards and events. • But may not be used for gifts and social gatherings other than recognition events described in the university’s recognition policy

  11. Funding • With prior approval of OSP and sponsor, contracts and grants may be charged for monetary awards • But non-monetary awards may not be charged to contracts or grants (overhead may be used). • Use of Foundation funds must be handled as a department reimbursement

  12. Taxes and other issues • All cash awards are taxable to the employee • Non-monetary awards exceeding $75 are also taxable, with exception of certain items such as flowers and engraved plaques • See Controller’s Procedure 23810: De Minimis Awards • Certain types of awards may be considered non-discretionary and subject to re-calculation of any previously earned over-time for non-exempt employees (monitored by Personnel)

  13. Non-monetary Awards These are items for which state funds may not normally be used, so special care must be taken in the procurement and custody of awards. • Must use the vendor contracts negotiated by Purchasing • See special procedures established by Purchasing Department

  14. Recognition Leave • Available only to salaried classified staff • Must be submitted and approved through the Proposal process • Up to 40 hours in a leave year may be granted; use PS From 154 to request the leave • Recognition leave balances must be paid if department was not able to allow the employee to use the leave within 12 months, or if employee transfers • Leave is taxed only if paid out

  15. Opportunities and Outcomes • Highlighting the link between employee efforts and university, college, or department mission and goals • Highlighting the values of the college or department by providing recognition when these are demonstrated by individuals or teams • Enhancing employee morale and motivation

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